Government Contract | Arkansas
Double Window Envelopes

Bid Information

Bid Alert No: 00000542687

Bid Title: Double Window Envelopes

Agency Bid No. Title: HS-16-0015

Received Date: 04/13/2016

Close Date: 04/26/2016

Purchase Type: Term:

Delivery Point: Little Rock, Arkansas

Delivery Date: Not Stated


Specifications include, but are not limited to:. SCOPE OF WORK AND PRODUCT SPECIFICATIONS Contractor agrees to provide all labor, materials, equipment, and facilities necessary to print, manufacture and deliver envelopes.The requirements of this Scope of Work and Product Specifications must be met in order for the Contractor to meet its obligation under the contract. ORDERS All orders will be placed in the form of a purchase order issued from the agency directly to the contractor. A hardcopy purchase order received by electronic submission must be in the contractors possession prior to shipment. Walk-in or verbal orders will not be accepted by the contractor. Ordering agency should provide the name and phone number of a contact person to facilitate communication with the contractor. DELIVERY: FOB DESTINATIONThe delivery location, which shall be one central location, will be forward to the vendor prior to the delivery date of the envelopes. Delivery is required within twenty (20) working days after receipt of the order. Working days shall be defined as Monday through Friday of each week exclusive of all official State holidays. All transportation expenses for delivery will be paid by the contractor. All deliveries must be made during the scheduled days and work hours unless other arrangements are coordinated with the agency. The vendor shall give the agency immediate (immediate is defined as notice of any anticipated delays or plant shutdowns that will affect the delivery requirement. Loss or damage that occurs during shipping, prior to the order being received by the agency, is the vendors responsibility. All orders should be properly packaged to prevent damage during shipping. RUSH ORDERS If the agency requires delivery of an order in less than the specified time outlined in this contract, the agency must contact the contractor. The contractor may choose one of the two options stated below: Option 1. Waive the order from the contract, which will allow the agency to procure elsewhere. Agency is to forward a copyof any Rush orders to DHS purchasing personnel.Option 2. Accept the order and meet delivery requested. The agency should obtain a written document with the agreeddelivery date stated. The contractor may charge one percent (1%) of the original contract price for each working day lessthe purchase time authorized by the contract, that the delivery schedule is reduced. Rush order up-charges shall not exceedtwenty percent (20%) of the original contract price.If the contractor fails to meet the Rush delivery, the rush charges will not be applied. If the contractor exceeds the delivery time for a normal delivery, the contractor may be charged late charges (please refer to page 15). SAMPLES After production samples may not be required.Vendors will be required to provide samples, upon request, to DHS. Submitted samples must represent same quality, type of stock bid, and specifications indicated within this IFB. Requested samples are required within seven (7) working days after request. Samples, when requested, must be furnished free of expense to the state. If samples are not destroyed during reasonable examination they will be returned at bidder's expense, if requested. PROOF All logos and or artwork must be Blue Line Proof. All dies, negatives, etc. used in production will become the property of the State and shall be emailed to. MISCELLANEOUS CHARGES/ALLOWANCES Prior to any work being performed under this contract that will result in additional costs, written authorization must be obtained from the Department of Human Services. Any other costs incurred in production and not provided for in these instructions and specifications may be invoiced at fair market price as established by the State of Arkansas. LIQUIDATED DAMAGES All commodities furnished will be subject to inspection and acceptance after delivery. Failure to meet specifications authorizes DHS to cancel this contract or any portion of same and reasonably purchase commodities elsewhere and charge full increase, if any, in cost and handling to the defaulting contractor.11 HS16-0015 Liquidated damages imposed by the State against the contractor for failure to meet the delivery schedule will be one percent (1%) of the invoice amount for each working day beyond the specified delivery time. The contractor shall be relieved of delays due to causes beyond his/her control such as acts of God, national emergency, strikes or fire. DHS shall assess penalties for late delivery in all cases except those approved by DHS that relate to causes beyond the contractors control. The contractor must notify, in writing, on a timely basis, DHS of such developments stating reason, justification and extent of delay. Other liquidated damages provided for in this contract must be verified and approved in writing by DHS prior to application by the ordering agency. RECYCLED PAPER DEFINITION As a condition of award DHS may require the apparent low bidder to provide confirmation of the specifications of the recycled paper bid by providing a certified letter from the manufacturer (mill) confirming the papers basis weight, brightness, opacity and post-consumer content. In accordance with the authority granted to the State Procurement Director by A.C. A. of 1991, _ 19-11-203(31), the following definition of recycled paper applies: Recycled paper, as it applies to coated stock, shall mean any paper that contains not less than 10 percent (10%) postconsumer material by fiber weight; as it applies to uncoated stock, it shall mean any paper that contains not less than 20 percent (20%) postconsumer material by fiber weight. Any paper offered that is found to contain excessive lint or foreign (non-paper) elements will be rejected.OVERRUN/UNDERRUNS Overruns will be priced at eighty percent (80%) of the unit contact price. Under-runs will be priced at the full unit contract price and subtracted from the total bid price. Overruns/under-runs will be authorized as outlined below: 50,000 75,000 = 4% 75,001 150,000 = 3% 150,001 Over = 2% SUBSTITUTIONS OF BRAND Any substitutions of brand under this contract after award must be approved in writing by the Department of Human Services prior to delivery. Brand substitutes must be the same or higher GRADE with same or better brightness level. Any delivery of unauthorized substitutions will be considered contract default. VENDORS INVOICE The vendors invoiceshould contain the following: Vendors name and addressBill to addressShip to addressInvoice NumberInvoice DatePO NumberQuantity Description Unit Price Amount Subtotal Tax Total Invoice Amount

Bid Related Documents

Download Document

Product Code: 96631

Agency Information

Issuing Agency: State of Arkansas - Department of Human Services

State: Arkansas

Agency Type: State and Local

Contact: Chorsie Burns, Human Services 700 Main Street, Slot W345, P.O. Box 1437, Little Rock, Arkansas, 72203

Phone: 501-682-6327

Fax: 501-683-6304




FREE Market Analysis

Get a FREE 90-Day Market Analysis and see the bids you’ve been missing