Government Contract | Virginia
2016 Fall Administrative Services Conference

Bid Information

Bid Alert No: 00000500240

Bid Title: 2016 Fall Administrative Services Conference

Agency Bid No. Title: VCCS-AS-16-081

Received Date: 03/02/2016

Close Date: 03/16/2016

Purchase Type: Not Stated

Delivery Point:

Delivery Date: Not Stated

Special Notices: Small Business Set-Aside


Specifications include, but are not limited to:The intent and purpose of this Request for Proposals (RFP) is to solicit sealed proposals from qualified firms to establish a contract to a vendor to provide, overnight lodging, meals and meeting space for approximately 250 participants (Preferably in the Williamsburg Area) . The conference facilities will be used by the Virginia Community Colleges System (VCCS), to host the 2016 Fall Administrative Services Conference. For the purposesofthissolicitation,VCCS m a y b e r e f e r r e d t o a s a g e n c y o r t h e C o m m o n w e a l t h . II. BACKGROUND: Omitted. III. STATEMENT OF NEEDS : The Contractor shall make available a combined conference and hotel facility utilizing various room configurations, for approximately two hundred sixty (250) conference participants, for two consecutive days beginning on Tuesday and ending on Wednesday. The desired dates of the conference are: 2016 Administrative Services Conference: November 29-30 2016 A. GENERAL 1. The Contractor shall provide event services and assign a conference manager to work with VCCS throughout the conference to coordinate meals and activities. 2. A conference planning meeting shall be held between VCCS and facility department managers (conference manager, catering, facilities, A/V, etc.) prior to the opening of the conference at a mutually agreeable date and time. The purpose of the meeting will be to review and confirm conference daily event orders and make adjustments as necessary. Additional meetings may be scheduled during the conference as necessary. 3. The schedule that follows is representative of the planned conference. Activities may change based on factors such as timing, space availability, etc. Additional days similar to those listed may be added to the schedule upon mutual agreement

Bid Related Documents

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Product Codes: 96115, 97165, 97130

Agency Information

Issuing Agency: Virginia's Community Colleges

State: Virginia

Agency Type: State and Local

Contact: Nicole Jones

Phone: 804-819-5394

Fax: 804-819-4764




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