Did you know that Oklahoma is the sixth largest oil-producing state in the US? In fact, some of the nation’s largest gas and oil fields are located within the “Sooner state” and more than 8 percent of the United States’ proven natural gas reserves are in Oklahoma.[i]
However, the state isn’t only a large producer of oil and natural gas, but of wind power as well. According to the U.S. Energy Information Administration, in 2018, wind power alone provided almost one-third of the state’s net electricity generation.”[i] Over 18 percent of the state’s electricity comes from wind power and in 2016, Oklahoma ranked third in the US for wind power production, generating more than 6,600 megawatts of wind capacity that year.[ii]
Many Oklahoma state agencies need to purchase goods and services related to the oil and natural gas industries, and as consumers and businesses increasingly move toward the use of renewable energy, bid opportunities related to products and services in this sector can be expected to increase as well. State agencies that need to procure goods and services related to the energy sector have every reason to choose local vendors, because buying locally contributes to regional and state economies.
Bidding in Oklahoma
To start bidding in the state of Oklahoma, vendors first need to register with the Secretary of State and the Oklahoma Tax Commission.[iii] Vendors will then be asked to register with the state’s Vendor Portal. Vendors must provide the following information in order to register:
- Current email address
- Secretary of State Registration number or explanation of exemption
- Oklahoma Sales Tax Permit number or explanation of exemption
- Workers Compensation Insurance certificate or explanation of exemption
- There is a $25 fee for each set of family codes a vendor picks and the registration is valid for one year
(Source: Office of Management & Enterprise Services. Purchasing. Doing Business with the State of Oklahoma. What is Required for Bid Notification Registration? Page 9)
All bids valued at or above $50,000 are published on the Central Purchasing Division (CPD) website, while bids valued under $50,000 are published by individual agencies, although agencies are encouraged to use the CPD, meaning that bid opportunities of any amount can often be found there.[iv] The state also maintains a purchase threshold for all contracts, as follows:
Under $5,000: No formal bid required
$5,000 - $10,000: At least three registered vendors must be notified of the bid
$10,000 - $25,000: A formal bid is required and at least 10 registered vendors must be notified
$25,000 - $50,000: A formal bid is required and all registered vendors must be notified
(Source: Office of Management & Enterprise Services. Purchasing. Doing Business with the State of Oklahoma. Purchase Thresholds Page 10)
Oklahoma uses three different types of bids to purchase goods and services. They are:
Invitation to Bid (ITB): A formal bid where price is the primary consideration.
Request for Proposal (RFP): This type of bid is used when more than one factor is being considered during a procurement initiative. Factors can include the quality and functionality of a vendor’s product or service and the vendor’s technical competence. Criteria are typically listed in the order of their importance.
Request for Information (RFI): This type of bid is used when more information about the product or scope of work is required before a formal solicitation can be created and published.
(Source: Office of Management & Enterprise Services. Purchasing. Doing Business with the State of Oklahoma. What is the Difference Between an ITB, RFP, and RFI? Page 7)
Get a Leg Up on the Competition
If you are a vendor doing business in the oil, natural gas or wind energy industries in Oklahoma, why not get a leg up on the competition and become a member of a bid intelligence service to make bidding easier? For more than 30 years, BidNet has helped our members find more bids in their areas of expertise and provide them with targeted bids in a daily email notification. BidNet can also provide members with advance notice about upcoming bids or contracts that are set to expire, allowing our clients to stay one step ahead of the competition for the government bids they want to win.
Danielle Calamaras | BidNet.com
[i] EIA. U.S. Energy Information Administration. Oklahoma State Profile and Energy Estimates. Profile Analysis. 21 Feb. 2019 Web. 5 Mar. 2019
[ii] Oklahoma Department of Commerce. State of Success. Industries. Wind. 5 Mar. 2019
[iii] Office of Management & Enterprise Services. Purchasing. Doing Business with the State of Oklahoma. Registration with the State of Oklahoma Page 9. Web. 5 Mar. 2019
[iv] Office of Management & Enterprise Services. Purchasing. Doing Business with the State of Oklahoma. Where do I Find Business Opportunities? Page 5. Web. 5 Mar. 2019