Government Contract | Massachusetts
Welcome Family

Bid Information

Bid Alert No: 00002889467

Bid Title: Welcome Family

Agency Bid No. Title: BD-22-1031-BFHN0-BFH03-70196

Received Date: 01/24/2022

Close Date: 02/22/2022

Purchase Type: Term:

Delivery Point: Department of Public Health, Massachusetts

Delivery Date: Not Stated

Special Notices: Pre-Bid Conference 01/24/2022 11:30 AM, Questions Due By 02/04/2022 05:00 PM, Bidder Preregistration


Specifications include, but are not limited to: A.Applicant Qualifications Welcome Family applicants must be one of the following:oCurrent Welcome Family provider;oCurrent Massachusetts EI provider;oMedical facility/practice (e.g., health center, pediatric practice, birth hospital) in Massachusetts. ;B.Service PopulationApplicants must identify which MA MIECHV community(ies) they plan to serve and demonstrate experience serving families in the community and its surrounding catchment areas. ;oIf one agency is proposing to serve two neighboring MA MIECHV communities (e.g., Springfield and Holyoke), only one application in response to this RFR is required. However, if an agency or parent agency is proposing to serve two or more communities through different local agencies or offices (e.g., Boston, Worcester, Springfield), applicants should complete a separate application for each distinct community.;To ensure that Welcome Family is universally available, applicants must propose one of the following types of program catchment area, depending on the type of agency applying:oFor current Welcome Family and EI providers: Any resident of the MA MIECHV community and any Massachusetts family giving birth at a birth hospital(s) in the community, regardless of residence. Applicants must have a formal relationship with the birth hospital(s) with which they will partner. ;oFor medical facilities/practices: any patient of their facility/practice, regardless of residence;C.StaffingApplicants will propose staffing levels and staffing structures based on the expected number of families to be served in the catchment area. The staffing structure should also reflect the cultural and linguistic diversity of the community to be served and support continuity of services when there is staff turnover or reduced staff capacity (e.g. through cross-training other nurses at the agency, hiring per diem nurses).;oAn agency can reasonably expect to complete up to nine in person Welcome Family visits per week with one nurse. ;oCurrent Welcome Family providers may propose an expansion to new communities, staffing levels, and/or the number of families served annually. ;There are three roles that are important to the success of the Welcome Family program: nurse, program coordinator, and supervisor/director. The applicant may propose additional staff (e.g., interpreter, data entry, outreach coordinator, mental health consultant) to meet the needs of the families and community they propose to serve. ;D.Community Partnerships & OutreachApplicants must have formal relationships with the following types of agencies. A memorandum of understanding (MOU) must be in place at the start of the contract.;oFor current Welcome Family and EI providers, the birth hospital(s) that will serve as the main referral source(s) for Welcome Family. It is expected that the Welcome Family agency will hold an initial meeting with the hospital to map the referral workflow and hold periodic meetings to maintain engagement and discuss any referral challenges. This MOU is not applicable if the applicant is a medical facility/practice that will only serve its patients.;oFor all applicants, MA MIECHV evidence-based home visiting programs in the community the applicant proposes to serve (Healthy Families America, Healthy Families Massachusetts, or Parents as Teachers). An MOU with at least one MA MIECHV program is required to ensure eligible families are connected to longer-term home visiting programs when needed. ;Applicants should also have strong working relationships with community service agencies (e.g., mental health, substance, domestic violence, housing assistance, food assistance, childcare, legal aid) and medical providers (obstetricians, adult primary care, pediatricians) to help raise awareness of Welcome Family in the community, serve as referral sources, and ensure effective referrals for Welcome Family participants with identified needs. MOUs are encouraged, but not required, upon award of contract.

Product Code: 95243

Agency Information

Issuing Agency: Commonwealth of Massachusetts - Department of Public Health

State: Massachusetts

Agency Type: State and Local

Contact: Katie Stetler 250 Washington Street, 5th Floor, Boston, Massachusetts, 02108

Phone: 617-624-5969

Fax: 617-624-5990




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