Bid Information
Bid Alert No: 00002552307
Bid Title: Water Tap and Sewer Repair Record Digitization
Agency Bid No. Title: 0000001464
Received Date: 03/23/2021
Close Date: 03/29/2021
Purchase Type: Term: 09/30/2021
Delivery Point: 4500 Marshall St. NE, Minneapolis, Minnesota, 55421
Delivery Date: Not Stated
Special Notices: Bidder Preregistration
Specifications
Specifications include, but are not limited to: 1. Vendor must pack and transport physical records. Preference given to a vendor whose staff are CJIScertified or have other certification proving they understand how to work with sensitive information.Vendor should describe the tracking and security protocols in their response.2. Convert approximately 275,000 fragile pages to digital PDF/A files. The one- and two-sided pages arecontained in 917 books that date to the early 1900s. Records contain both typed and hand-written data.Sample records will be provided to inform vendor.a. Vendor must be flexible with the total number of records. Occasionally records have beendiscovered in other locations after a project start. These few exceptions must be added to theoriginal project at the citys expense.3. Scanning to be 300DPI B&W or Color to capture best image quality possible.4. Capture metadata fields to ensure files are searchable. City staff will provide metadata list to selectedvendor.5. 100% Image QC (Each image to be viewed for quality)a. Vendor will provide test batches to show digital records are legible to city standards. Upon cityapproval the project will proceed. Any scan once received by the city and determined not to besufficient will be rescanned by the vendor at no additional cost. If vendor does not meet citystandards the project will be terminated.
Bid Related Documents
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Agency Information
Issuing Agency: City of Minneapolis
State: Minnesota
Agency Type: State and Local
Contact: Aksana Belik 330 2nd Avenue South, Suite 552, Minneapolis, Minnesota, 55401
Phone: 612-673-2177
Email: aksana.belik@minneapolismn.gov