Government Contract | Minnesota
Water Tap and Sewer Repair Record Digitization

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Bid Information


Bid Alert No: 00002552307

Bid Title: Water Tap and Sewer Repair Record Digitization

Agency Bid No. Title: 0000001464

Received Date: 03/23/2021

Close Date: 03/29/2021

Purchase Type: Term: 09/30/2021

Delivery Point: 4500 Marshall St. NE, Minneapolis, Minnesota, 55421

Delivery Date: Not Stated

Special Notices: Bidder Preregistration

Specifications

Specifications include, but are not limited to: 1. Vendor must pack and transport physical records. Preference given to a vendor whose staff are CJIScertified or have other certification proving they understand how to work with sensitive information.Vendor should describe the tracking and security protocols in their response.2. Convert approximately 275,000 fragile pages to digital PDF/A files. The one- and two-sided pages arecontained in 917 books that date to the early 1900s. Records contain both typed and hand-written data.Sample records will be provided to inform vendor.a. Vendor must be flexible with the total number of records. Occasionally records have beendiscovered in other locations after a project start. These few exceptions must be added to theoriginal project at the citys expense.3. Scanning to be 300DPI B&W or Color to capture best image quality possible.4. Capture metadata fields to ensure files are searchable. City staff will provide metadata list to selectedvendor.5. 100% Image QC (Each image to be viewed for quality)a. Vendor will provide test batches to show digital records are legible to city standards. Upon cityapproval the project will proceed. Any scan once received by the city and determined not to besufficient will be rescanned by the vendor at no additional cost. If vendor does not meet citystandards the project will be terminated.

Product Code: 92019

Agency Information


Issuing Agency: City of Minneapolis

State: Minnesota

Agency Type: State and Local

Contact: Aksana Belik 330 2nd Avenue South, Suite 552, Minneapolis, Minnesota, 55401

Phone: 612-673-2177

Email: aksana.belik@minneapolismn.gov

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