Government Contract | Arizona
Signage Services

Bid Information


Bid Alert No: 00002200889

Bid Title: Signage Services

Agency Bid No. Title: 320211

Received Date: 06/08/2020

Close Date: 07/08/2020

Purchase Type: Not Stated

Delivery Point: Surprise, Arizona

Delivery Date: Not Stated

Special Notices: Pre-Bid Conference Optional 06/18/2020 10:00 AM, Questions Due By 06/25/2020 04:00 PM

Specifications

Specifications include, but are not limited to: 1. The Offerors will be required to provide for design, printing/production and installation/delivery of eventsignage and banners as needed.2. Signage for Spring Training, Youth Baseball Complex, Surprise Farms Softball Complex and Dreamcatcher parkwill be displayed for approximately 12 months. Signage must be at least 14oz vinyl with quality equal to orgreater than Ultra flex DSS Pro 14 oz. (Unless noted otherwise).3. Block out Signage needs to withstand weather and fading while displayed. (Sample material may be requestedprior to award.)4. Proofing and approval documents (individual artwork as well as comprehensive) will be provided daily. PrintProofs must be turned back to the City for approval within one (1) calendar day for Spring Training Signage and2-3 calendar days for Signage not related to Spring Training.5. Proofs shall be shared with the City as soon as they are ready but no later than the times outlined in the scope.6. The Offeror will provide a reasonable turn-around on printed items. The City will make every effort to ordersignage in advance of need. Event changes may necessitate an order to be placed at the last minute. Contractorwill make a reasonable effort to complete items as quickly as possible.7. The Offeror will provide a 24-hour turnaround on reasonable order sizes and many of the Spring Training itemslisted, which includes printing and installation if requested by the City.8. The Offeror will provide a company Project Manager to be on-site during all Spring Training Signage Installation.This position shall not be filled by a subcontractor.9. All event signage will be replaced annually regardless of banners that have no changes from the previous year.10. For signage that requires installation, the Offeror shall provide all the necessary equipment to properlycomplete the installation. The City Shall not provide any installation equipment.11. All installations shall include the removal and disposal of old signage.12. The Offeror shall coordinate all installations with the City representative prior to starting an installation.13. The City will retain rights to all artwork submitted or created by company and will be provided final files at thecompletion of the job each year or when requested.MATERIAL REQUIREMENTS:1. Materials used for printing shall be 3M or equivalent.a. If the Offeror is proposing to use any other material, they must include descriptive literature andproduct specifications. The City shall have final approval of all proposed equivalent materials.2. All mesh banners shall be constructed with 8oz-12oz mesh.3. All vinyl banners shall be constructed with a minimum of 12oz vinyl.4. Laminate signage shall be 3M material only.

Product Code: 96279

Agency Information


Issuing Agency: City of Surprise

State: Arizona

Agency Type: State and Local

Contact: Eric Boyles, Procurement Division Purchasing Office, 16000 N. Civic Center Plaza, Surprise, Arizona, 85374

Phone: 623-222-3700

Fax: 623-222-3701

Email: purchasing@surpriseaz.gov

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