Government Contract | North Carolina
Register of Deeds Software

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Bid Information

Bid Alert No: 00001076986

Bid Title: Register of Deeds Software

Agency Bid No. Title: Not Stated

Received Date: 09/01/2017

Close Date: 10/02/2017

Purchase Type: Not Stated

Delivery Point: Orange County, North Carolina

Delivery Date: Not Stated

Special Notices: Questions Due By 09/12/2017, Bidder Preregistration


Specifications include, but are not limited to:The Orange County, NC department of Registers of Deeds (ROD) is evaluating new deeds software tosatisfy its need in the following areas of Deeds and Vital Records sections:- Instrument Recordingo Regular filingo eFiling- Document and Image Management- Query and Search- Accounting & Financial Management- OC Application Integration- Administration- Ad Hoc ReportingThe Orange County, NC department of Register of Deeds (ROD) is seeking proposals from qualifiedfirms for software and implementation services to migrate from the existing AMCAD System, includingprocesses and data, to a robust software platform that takes advantage of current technologies in orderto support storage, workflow, access and integration. The new system is referred to in this document asthe Register of Deeds Software (RODS).The ROD office serves as custodian and manager of a large number of public records. By law, ROD ischarged with the integrity, accuracy, and safekeeping of these public records.The ROD department current uses the AMCAD software package to provide the following services: Regular recording legal documents and maps Walk-in, Express (FedEx, UPS) and Mail (USPS). E-recording of legal documents. issuing marriage licenses providing certified copies of documents (including marriage, birth , death certificates and militarydischarges) Passports. administering notary oaths Certify to notary. personal information redaction Imaging and Indexing Revenue reconciliation.This Request for Proposals (RFP) includes purchase, configuration, data conversion from multiplesources, installation, integration, training, project management and implementation of the system. RODexpects a solution that will be completed within 6 months of the contract date. The overall objective of the project is to review, select and implement a software platform that enablesthe ROD department to: Improve the internal process of instrument recordings, vitals, image capture and management,quality control, financials and reporting. Implement a new method for allowing the public and organization (like law firms) to pay for theiruse of the services when they are at the ROD facility.o Also have the ability to manage their accounts from outside county network. Use a software package that will stay in synch with changes to the state and local laws. Reduce manual processes and increase productivity. Reduce paper and paper-oriented processes. Improve integration between applications and other systems. Especially the Orange County (OC) taxsoftware PINApp and GIS. Take advantage of newer technology to streamline day-to- day processes for not only for OC staffbut also for the ROD clients.

Product Codes: 20800, 20900, 92064

Agency Information

Issuing Agency: County of Orange

State: North Carolina

Agency Type: State and Local

Contact: David Cannell, Purchasing Department Office of the Purchasing Agent, 200 South Cameron Street PO Box 8181, Hillsborough, North Carolina, 27278

Phone: 919-245-2651

Fax: 919-644-3324




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