Government Contract | Virginia
PRINTING POSTAGE AND MAILING SERVICES

Bid Information


Bid Alert No: 00002782162

Bid Title: PRINTING POSTAGE AND MAILING SERVICES

Agency Bid No. Title: 22-15/AP

Received Date: 10/14/2021

Close Date: 11/09/2021

Purchase Type: Not Stated

Delivery Point: Hampton, Virginia

Delivery Date: Not Stated

Special Notices: Bidder Preregistration

Specifications

Specifications include, but are not limited to: The Contractor must be responsible for and agrees to furnish all labor, materials, equipment, quality controlprocedures, and supervision required for the completion in a good and workman-like manner, the services set forthbelow: The Contractor must provide mailing and printing services for personal property, real estate, and businesspersonal property bills, and personal property and real estate delinquent letters. Billing files are fixed formattext files generated from the Citys tax system which is a sequel database. Billing files will contain multipledetail lines for the same account which must be merged to produce one billing notice per account. Currently the City has three (3) billing cycles and two (2) delinquent notice cycles; listed chronologicallyin the bullets to follow. Delinquent Notice Cycles (Semi-Annual): Delinquent notices (mailed in January and June/July timeframe) which will consist of two (2) files(real estate and personal/business property) for each timeframe. Billing Cycles (3) (One Annual & One Semi-Annual) Annual supplement (mailed in by February 5th) which will consist of one (1) file, personal property. Semi-annual bills (mailed on the last Friday in April and October) which will consist of three (3)files (real estate, personal property, and business property) for each timeframe. The Contractor must be able to process multiple files within the same time period to ensure all bills and/ornotices for each cycle are mailed on the same day. The June personal property, real estate, and business property bills must be mailed no later than April 30thof each year. The December personal property, real estate, and business property bills must be mailed nolater than October 31st of each year. The March personal property supplement bills must be mailed no later than February 5th of each year. Personal property and real estate delinquent letters are mailed twice a year usually, in January and June/Julytimeframe.

Product Codes: 91558, 91557

Agency Information


Issuing Agency: City of Hampton

State: Virginia

Agency Type: State and Local

Phone: 757-728-5054

Email: lfahnert@hampton.gov

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