Government Contract | Hawaii
OPERATIONS MANAGEMENT FOR THE OHAS WASHINGTON, D.C. BUREAU

Specifications include, but are not limited to: A. Administrative and Operations Assistance and Support of the WDC Bureau Chief Function:1. Assists in monitoring various e-mail boxes, correspondence, schedulers and otherwebsites or social media associated with the WDCB and/or federal advocacy.2. Assists in keeping track of projects, deadlines, work assignments and workproducts of D.C. Bureau staff and volunteers.3. Utilizes business software and office productivity tools for efficient andeffective operations (e.g., Microsoft suiteExcel, Word, PowerPoint, Outlook,internal OHA applications).4. Informs about status of projects and any problems with work assignments or workproducts.5. Ensures work products provided to the D.C. Bureau comply with the OHA policies andprocedures.6. Makes recommendations for improvements in D.C. Bureau office policies andprocedures to continually improve efficiency and effectiveness.7. Provides information to others seeking information on the D.C. Bureau and the OHA.Refers detailed inquiries to appropriate staff.8. Ensures accuracy, completeness, and conformance with established OHA policies andprocedures for records and forms. Assists in coordinating updates to forms andrecords to meet requirements under applicable state, federal, and local laws.9. Coordinates work assigned to and performed by third parties (e.g., interns, fellows,volunteers).10. Utilizes the OHAs Business Travel Application, complying with the pertinent policies andprocedures for WDCB travel activities.11. Exercises a high degree of sensitivity and confidentiality with information, individualsand issues.B. Accounting Activities1. Manages the accounting activities, including purchase requisitions, payment of invoices,check requests, payments on Contract, and requests for reimbursements through the OHAsystems.2. Assists with the preparation of budget and explanations on any budget variances.Assists with collecting and compiling statistical, financial, and other information formonthly, special, and periodic reports.3. Monitors weekly, monthly and other periodic reports (e.g., budget variance, openpurchase orders, purchase requisitions) for the WDCB program.C. Records Management Responsibilities1. Maintains the WDCB files and oversees the overall filing and archiving systemfor the Bureau.2. Assists in retention and maintenance of the WDCB office records. Ensures that allrecords and documents are maintained in accordance with office records and theOHA retention policy, considering electronic systems.3. Assists in the gathering of all D.C. Bureau documents, files, and computer dataneeded to respond to complaints, government agency audits, and proceedings.