Government Contract | Massachusetts
Office and Cleaning Supplies

Specifications include, but are not limited to: The City of Fitchburg is seeking general office supplies for the City and School Departments; and cleaning suppliesto the City departments only. The successful bidder will be responsible for providing all supplies as required in thespecifications outlined in this package. The successful bidder must supply all labor, delivery, materials necessary tosatisfy the requirements of this bid and must include all necessary expenses to fulfill the conditions of thiscontract.; The City will require the vendor to provide paper and envelopes of various sizes and grades for the City print shop.It is expected that the paper provided be discounted, but the City retains the right to order in small quantities orlarge quantities at its sole discretion.; The estimated annual value of this contract is $400,000.00 for office supplies and $40,000.00 for cleaning suppliesbased on purchases from Fiscal Year 2016. This figure is for bidding purposes only and not a commitment ofexpenditures for this contract. The City of Fitchburg has approximately twenty (20) City departments and six (6)schools.; Items considered general line office supplies are such types of office supplies customarily purchased by themunicipality. Office furniture, office machines, toners and specialty custom items are not intended to be eligiblefor the office supply section contract.; Bidder shall offer a discount off list price for general line office supplies. Off list price for items considered nongeneral line shall be considered first by the City as a means of comparison, and the City shall purchase these itemsshould the bidders price be lower and the quality equal.; Items considered being cleaning supplies are such types of cleaning supplies customarily purchased by themunicipality such as glass cleaner, mops and brooms, furniture cleaners, disinfectants, bathroom cleaners, etc.Specialty cleaning items are not intended to be eligible for the cleaning supply section contract section.; Bidder shall specify in their proposal, those categories considered to be office supplies and those considered asnon-office supplies from their catalog. Any significant discrepancies from the intended meaning of the twogroups as stated may result in rejection of the bid.; The City commits to an exclusive contract commitment for general line office supplies with the successful bidder.The non-office supply products will not be a committed agreement. The City will not be committed to purchasespecialty items such as office furniture, machines, toners or custom items from the bidder.; The City commits to an exclusive contract commitment for general cleaning supplies with the successful bidder.The City will not be committed to purchase specialty cleaning items from the bidder.; Vendor must quote a percentage discount from the vendors current catalog in effect at the time of orderplacement for all items that will be purchased through the contract period. Discount percentage must be firmthroughout the contract period and apply to office supply items and non-office supplies. Upon notice of intent toaward the contract, the chosen vendor will be required to provide a printed net price list for all items in thesubmitted catalog within 15 days. Pricing shall be frozen for the first contract year.; Contracted vendor will be permitted once during each subsequent twelve-month period to replace the catalog inuse with a new general line catalog for all purchases made in accordance with the process described herein. Afterapproval of a new catalog, the prices of items from the reference catalog shall remain firm for another twelvemonth period or until the next substitution is approved by the City Chief Procurement Officer, whichever is thelater, at the same discount percentage as bid. Notification of the vendors intent to replace the then-currentcatalog shall be made to the City Chief Procurement Officer sixty (60) days or more prior to the effective date ofsubstitution.