Government Contract | Louisiana
Hauling of voting machines for Jackson Parish

Bid Information

Bid Alert No: 00001947222

Bid Title: Hauling of voting machines for Jackson Parish

Agency Bid No. Title: 2020-25

Received Date: 11/19/2019

Close Date: 12/19/2019

Purchase Type: Term: 01/01/2020 - 12/31/2020 - Option to Renew

Delivery Point: Not Stated, Louisiana

Delivery Date: Not Stated

Special Notices: Bidder Preregistration, Bid Bond Required: 5%


Specifications include, but are not limited to: (a) Precinct Registers. The Contractor shall obtain the precinct registers from theParish Registrar of Voters office on a schedule agreed upon by the Registrarand Contractor, which precinct registers shall be delivered by the Contractorto the designated voting machine warehouse(s) for insertion in the propervoting machines by the Parish Custodian. Following an election, theContractor shall return all precinct registers and any ROV Envelopes to theParish Registrar of Voters office on the 3rd day following the election afterthe opening of the machines. With the express, written permission of theSecretary of State, the Contractor may be relieved of this responsibility, if it isadequately performed by the Parish Registrar of Voters.(b) Vote Here Signs. The Contractor shall obtain the Vote Here signs fromthe warehouse and shall deliver them with the voting machines to the designated precincts to be put in place on election day by the commissioners.Following the election, the Contractor shall return the Vote Here signs to thewarehouse at the same time the Contractor transports the voting machines backto the warehouse.(c) Covering and Loading. Only enclosed trucks or enclosed trailers may beused to transport electronic voting machines. Tarps or any other type ofcovering on an open truck or trailer is not acceptable to transport electronicvoting machines. The Contractor shall cover all voting machines to betransported with individual machine covers and load all such voting machinesout of the warehouses in which the voting machines are stored betweenelections. All voting machines shall be loaded, blocked and strapped on thetrucks at all times during drayage to the satisfaction of the Secretary of Stateor his designated representative. Proper moving straps must be used. Rope ortwine of any strength shall not be used.(d) Hauling, Delivering and Set-up. The Contractor shall perform all hauling ordrayage necessary to distribute the voting machines from the warehouse to thepolling precincts and/or demonstration or commissioner training sites, asdesignated by the Parish Custodian. In performing such duties, the Contractorshall supply all needed labor and equipment at the Contractors sole expense.The Contractor shall deliver and unload the voting machines and theirparaphernalia, together with keys to each voting machine, obtain a receipt forthe same from the Deputy Parish Custodian and then raise the voting machinesto the voting position, if necessary.

Bid Related Documents

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Product Code: 96239

Agency Information

Issuing Agency: State of Louisiana Secretary of State

State: Louisiana

Agency Type: State and Local

Contact: Derick Bond, Sr., Purchasing Purchasing Office, 3851 Essen Lane, Baton Rouge, Louisiana, 70809

Phone: 225-922-3023




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