Government Contract | Louisiana
GROOMING OF ARTIFICIAL TURF FIELDS (RENEWABLE CONTRACT)

Bid Information


Bid Alert No: 00002697070

Bid Title: GROOMING OF ARTIFICIAL TURF FIELDS (RENEWABLE CONTRACT)

Agency Bid No. Title: 50011-ULLAF22005

Received Date: 07/27/2021

Close Date: 08/03/2021

Purchase Type: Term:

Delivery Point: University of Louisiana, Lafayette, Louisiana

Delivery Date: Not Stated

Specifications

Specifications include, but are not limited to: Field Grooming Specifications covers four (4) artificial turf fields:SOFTBALL Two (2) visits required per yearBASEBALL Two (2) visits required per yearFOOTBALL Four (4) visits required per yearMULTI-USE INDOOR Four (4) visits required per yearSpecifications to be met for contract award at ULL.1. Each visit will require a full field Inspection for repairs, infill, and grooming.2. Appropriate equipment for the grooming/cleaning of the synthetic turf infill must be used.For the purposes of this contract, a Sportchamp machine built by SMG or equivalent equipment is acceptable.Equipment must be approved by the University prior to awarding contract or commencement of work.3. Field deep cleaning must be performed by certified maintenance technicians.4. Full field vacuum and debris removal must take place at every visit.5. Field de-compaction must be completed as needed at no additional cost.6. Field grooming to level out infill across the playing surface (to give a smooth level safe surface) must take placeduring each visit.7. Metallic objects must be removed by magnetic drag during each visit.8. A full field disinfectant spraying is required at each visit.9. The awarded vendor must have a favorable record with the University of Louisiana System for the same scope ofwork.10. All seams and inlays are to be inspected and repair and repaired as part of this contract. Repair processes andmaterials (i.e., adhesive, infill etc.) shall be compliant with manufacturers recommendations.11. Vendor that is awarded the contract will agree to respond to calls from the University for emergency repairs orgrooming within 48 hours.12. Routine annual grooming of all four synthetic turf fields must be provided. The bid price shall include thisroutine maintenance (seam or inlay repair).13. Vendor awarded the contract will agree that the grooming/cleaning, maintenance check and repair portions ofthe contract may, upon mutual agreement, be appended, modified or discontinued separately from the otherportions of the contract.14. If major repairs are required these shall be quoted and a written change order must be provided to the vendorprior to performing the repair.15. Within ten (10) days of request, Contractor shall submit an affidavit that no owner, officer, member or anyemployee that would be performing duties at the university has been convicted of a felony within the past five(5 ) years.16. A notice of 21 days will be provided to the vendor for scheduling a grooming visit.

Bid Related Documents

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Bid Related Attachments

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Amendments

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Product Code: 98803

Agency Information


Issuing Agency: University of Louisiana at Lafayette

State: Louisiana

Agency Type: State and Local

Contact: Roxanne J. Formeller Purchasing Office, P.O. Box 40197, Lafayette, Louisiana, 70504

Phone: 337-482-2955

Email: roxanne.formeller@louisiana.edu

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