Government Contract | Utah
Grocery Delivery Services to Residential Apartments at the Utah State Developmental Center

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Bid Information

Bid Alert No: 00002018846

Bid Title: Grocery Delivery Services to Residential Apartments at the Utah State Developmental Center

Agency Bid No. Title: NH20-53

Received Date: 01/16/2020

Close Date: 01/30/2020

Purchase Type: Term:

Delivery Point: Not Stated, Utah

Delivery Date: Not Stated

Special Notices: Bidder Preregistration


Specifications include, but are not limited to: A. Ordering Interface and SoftwareThe Contractor shall:a. Provide a website that is accessible through standard internet browsers (e.g., Chrome, Edge) that allows USDC direct care staff from each individual apartment to create separate grocery lists per apartment on a weekly basis. The Contractor shall coordinate with USDC dietary staff on items to be included and any changes that need to be made on the grocery list. Changes must be made in a timely manner to keep the order form up to date in accordance with USDC needs.b. Provide three separate login IDs with corresponding roles: one login ID for use by the direct care staff, one login ID for use by the Contractor, and one login ID for use by USDC dietary staff.Direct care staff must be able to input their separate grocery list every week, both by quantity and type. Type must equate to the food variety (e.g., albacore tuna vs. regular tuna).The dietary staff must have the ability to alter grocery lists before the order is considered final.c. Shop only at Maceys in Pleasant Grove, UT (Maceys) because Maceys accepts purchase orders from USDC. USDC will provide the purchase orders to the Contractor by noon the day before delivery. The Contractor shall obtain two receipts (original and copy) from Maceys.d. Provide the lowest cost brand for each grocery item unless a specific brand is designated in the order.Ensure that each order: 1) does not exceed a pre-determined budget controlled by the USDC/ dietary staff, and 2) cannot be altered without dietary staff permission.Update its website on a quarterly basis with the most current food prices.Provide sufficient regular and cold bins to properly deliver the groceries to individual apartments.B. Grocery Service Logistics1. The Contractor shall:a. Process weekly grocery lists and provide weekly grocery delivery service for up to 36 separate kitchens, serving six to eight people per kitchen. USDC may add additional kitchens in the future.b. Deliver the groceries inside the individual apartments on a weekly basis. Each delivery must be signed off by a USDC staff member.(1) If no USDC staff members are in the apartment at the time of the delivery, the Contractor shall:(a) Keep all frozen items in a bag and put the bag in the freezer.(b) Maintain cold food at proper temperatures, such as by placing the food in cold bins until USDC can verify the grocery list and put the food away.(c) Place a copy of the Maceys receipt and the grocery list with groceries. Any items that were unavailable, substituted, or not purchased due to lack of funds must be highlighted on the grocery list.(d) If groceries have been left for USDC to verify later, return to pick up bins and the signed receipts.(e) Turn all signed receipts in to the USDC purchasing agent before contractor leaves USDC campus.c. Be responsible for any delivery errors and faulty, spoiled, or expired foods, and correct such errors within 24 hours after notification from dietary staff.d. Maintain appropriate food temperatures before and during delivery. Frozen food must remain frozen. Cold foods must be kept cold while being delivered.e. If there are any issues on the grocery delivery and the Contractor receives calls from building staff, contractor will direct staff to USDC dietary staff for clarification.

Product Codes: 39300, 38500, 39000, 37500, 38000

Agency Information

Issuing Agency: State of Utah - Department of Human Services

State: Utah

Agency Type: State and Local

Contact: Nick Hughes




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