Government Contract | Maryland
FY 22 Respite Care Services

Bid Information

Bid Alert No: 00002659134

Bid Title: FY 22 Respite Care Services

Agency Bid No. Title: SCDSS/SSA-22-005

Received Date: 06/21/2021

Close Date: 06/22/2021

Purchase Type: Term: 07/01/2021 - 03/31/2022

Delivery Point: Not Stated, Maryland

Delivery Date: Not Stated

Special Notices: Bidder Preregistration


Specifications include, but are not limited to: 3.1.1Respite Care Service Models: 1.Home-Based In the residence of the person with the disability, be a qualified Respite Care worker identified and assigned by the Contractor to provide the respite services, or2.Site-Based - On a site in the community operated by the Contractor such as a day program, Adult Day Care, etc, or3.Respite Grant A reimbursement payment or grant provided by the Contractor to the client to assist in paying for the respite services provided by an individual identified and selected directly by the client (cannot be an immediate relative). Service delivery models 1 and 2 above may also be subsidized by the client if financially eligible.3.1.2There are two (2) levels of Respite Care services that can be offered through the Departments Program defined as follows:Level I: Supervisory and personal care services which may include any or all of the following: a) household and personal assistance services, such as light housekeeping services, chore services, assistance with meal special diets, food preparation, dressing, shopping, escort services, recreational activities; and b) personal care services such as assisting with bed baths, care of mouth, skin, hair; assisting with bathroom or bedpan use, helping in and out of bed, assisting with ambulation, transferring from bed to wheelchair, prescribed exercises and tasks which have been taught by professional health personnel, and assisting the person with the disability to follow a medically prescribed regimen. Level II: Skilled Care delivered by a licensed health practitioner, such as aregistered nurse (RN) which may include any or all of the following physical assessment, monitor vital signs (blood pressure, pulse, respiration), administer and evaluate medications, I.V. administration, change dressings, and contact with physician when appropriate.3.1.3Respite Care services may not be used to substitute for routine paid attendant care. A client requesting respite care services may be eligible for a subsidy to help pay for care if their familys income is less than 150% of the States median income adjusted for family size. Each State Fiscal Year. Respite Care is available up to a limit of 164 hours of care per client (COMAR Respite Care hours may be used by the client each State Fiscal Year in the following manner:1.On a daily basis, up to 14 days; 1 day of care is counted when at least 10 hours of care, but no more than 24 hours is provided within any 24-hour period; and2.On an hourly basis, where in any 24-hour period, less than 10 hours of care is provided;3.Any unused day of care may be converted into hours, with 1 day being 10 hours. 3.1.4The Contractor provides services to individuals with either developmental and/or functional disabilities in the county specified below. The estimated number of hours for persons served in Somerset County with Developmental Disabilities and Functional Disabilities for one year is 879. The estimated number of hours is based on potential of usage and may not represent what may occur in a futureyear.3.1.5Contractor Requirements:1.Provide Respite Care services to all eligible clients who have either functional or developmental disabilities and reside on Somerset County, Maryland. Services shall be provided to clients needing either Level I or II care using one or more of the service models described in section an application for service to the client/family within three (3) Business Days after receipt of a request from the client/family;3.Determine client eligibility within 30 days after receipt of completed application; 4.Develop and implement a service plan; 5.Re-determine eligibility if a change occurs which affects eligibility or the need for service and at least every 12 months; and 6.Terminate services as described in COMAR 7.Provide qualified staff to deliver respite care services in accordance with COMAR Any care workers employed by the applicant agency shall be (at minimum) Certified Nursing Assistants (CNAs), as required by the Maryland Board of Nursing, if they are to perform personal care tasks for clients receiving Level I care.8.Collaborate with SCDSS in order to promote referrals and encourage service utilization between both agencies. Develop and implement outreach activities designed to ensure that agencies, organizations and individuals in the Somerset County community know about respite care services and how to access them, i.e. outreach to other agencies that serve persons with developmental and/or functional disabilities, and outreach to the public at large.9.Establish and maintain a case record on each eligible client in accordance with COMAR that includes the:a. completed application supplied by the Contractor; b. service place;c. records of each redetermination and reconsideration;d. records of termination and disposition of the case; ande. records of service delivery10. Maintain client contact information (name, address, telephone number and e-mail address, if available) which may be utilized by the Department for the purpose of conducting an independent client satisfaction survey. The contact information shall be emailed to OAS within 2 weeks after request.11.Complete a Client Service Report monthly, consisting of data on services provided and demographic information on clients served. This completed report shall be sent electronically to the Local DSS Contract Monitor. 12.Upon written request from the State Contract Monitor, make accounts and records available to representatives of OAS and other Department staff authorized to inspect such records.13.Within thirty (30) calendar days prior to Contract termination, participate in an exit conference with the State Project Manager to review and discuss and return of current client information to the Department. The State Project Manager will negotiate a due date with the Contractor for the return of client information on an individual basis. The information to be returned shall include:a. most recent completed application; b. service plan;c. proof of disability; d. proof of financial eligibility;e. most recent reconsideration; and f. record of termination from program, if any.14.Ensure respite care services are delivered throughout Somerset County, Maryland.15.Comply with all processes and request made by the State Project Manager in conducting monitoring oversight activities during the term of the Contractor. 16.Allow the State Project Manager to complete scheduled and unscheduled site visits, as appropriate, to assess performance, Program compliance, and report on delivery of services required under this Program.

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Product Code: 95276

Agency Information

Issuing Agency: State of Maryland - Department of Human Services

State: Maryland

Agency Type: State and Local

Contact: Brittany Newborns

Phone: 410-677-4308




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