Government Contract | New York
Electronic Medical Records A. Holly Patterson Extended Care Facility

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Bid Information

Bid Alert No: 00001076196

Bid Title: Electronic Medical Records A. Holly Patterson Extended Care Facility

Agency Bid No. Title: 2017-023

Received Date: 08/31/2017

Close Date: 09/20/2017

Purchase Type: Not Stated

Delivery Point: Nassau University Medical Center, A. Holly Patterson Extended Care Facility, New York

Delivery Date: Not Stated

Special Notices: Questions Due By 09/06/2017


Specifications include, but are not limited to:A Holly Patterson Extended Care Facility requires numerous software systems tomanage resident health. These include clinical systems such as electronic medical records(EMR), electronic medication administration records (eMAR) and electronic treatmentadministration records (eTAR), financial management and billing software for managinginsurance claims, self-pay, and resident accounts, and software for reporting theminimum data set at Medicare/Medicaid-certified facilities. Ideally all of these featuresshould be offered in a single system.The features required include the following: Point-of-Care: Interface for CNAs and other users to track resident care andhealth, such as activities of daily living, dehydration risk, skin issues, food intake, weightmanagement, etc. Clinical/Charting: Full electronic medical records to document procedures andprogress notes, input orders, and send/receive care summaries and transition of caredocuments.Minimum Data Set (MDS) and Care Planning: For Medicare or Medicaidcertifiedretirement/nursing communities, the management and reporting of the MDSassessments for each resident are electronically tracked and usually integrated with thepoint-of-care and charting solutions. Medications Management: Full eMAR and eTAR, may also include barcodesupport for scanning of medications, drug-drug and drug-allergy interaction checks, andelectronic prescribing. Patient Scheduling: Scheduling, tracking, and management of resident visitswith staff physicians, or at external facilities. Financials/Billing: Software must offer functionality similar to medical billingsoftware for managing the billing and coding of patient appointments at internal orexternal facilities, to include a solution for managing resident accounts, includingcollections of monthly or annual resident fees, and full accounting and management ofresidents finances.The specific requirements include the following:BASE SYSTEM (IT) Admissions, Discharges, Transfers (ADT) management with pre-admissions and bedholds Census management for auto-calculation of census vs. manual Referral management (integration with Allscripts) to generate reports on admissionsby payor source, age, etc. Resident management such as demographics, insurance, contacts, vitals, allergies, etc. Messaging functionality with routing to individuals or groups Reporting with drill down for detailed reports or zoom out for summary reports Face sheets and barcoded wristbands with residents allergies, medical alerts andphotos Fail-safe system when Internet or system not available Robust system permissions and preferences allow ultimate user management andaccess control within facility and remotely Dashboard of real-time management and clinical notifications and alertsCOMPUTER PHYSICIAN ORDER ENTRY (CPOE) (MEDICINE) Computerized Physician Order Entry (CPOE) integrated into clinical workflow Automated Drug Utilization Review (DUR) with drug interaction validation andduplicate therapy alerts Automated formulary validation for third-party payors such as Medicare Part Dformulary Prescription Drug Plans (PDP), state Medicaid and Commercial plans Ability to enter information using structured drop-down options such as route,quantity, measure, frequency, timing, site, duration, priority and additional directionswith administration schedule automatically generated based on structure Custom required fields such as diagnosis and justification for off-formulary drugs andDUR alerts Batch order process to facilitate entry of multiple orders on one screen with ability tojump to any component of residents chart Custom libraries for standard order sets (e.g., admissions orders) and order triggers(e.g., warfarin requires PT/INR lab) Routing of orders to internal departments or external vendors either electronically orby fax in batches or real-time Automated renewal process for orders based on resident renewal cycles and onlinephysician review & sign-off process Notifications for new, unsigned, and abnormal laboratory results & ability to viewand trend laboratory results online; send messages to users with link to laboratoryresults (requires interface with laboratory vendor)

Bid Related Documents

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Product Codes: 20911, 20866, 20810, 92064

Agency Information

Issuing Agency: Nassau Health Care Corporation

State: New York

Agency Type: State and Local

Contact: Deborah Perrone 875 Jerusalem Avenue, Uniondale, New York, 11553

Phone: 516-566-5125




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