Government Contract | California
Document Storage, Destruction and On Site Shredding Services

Bid Information


Bid Alert No: 00002208151

Bid Title: Document Storage, Destruction and On Site Shredding Services

Agency Bid No. Title: 310019035

Received Date: 06/11/2020

Close Date: 06/30/2020

Purchase Type: Term:

Delivery Point: Sonoma State University, Sonoma, California

Delivery Date: Not Stated

Special Notices: Questions Due By 06/19/2020 12:00 PM, Bidder Preregistration

Specifications

Specifications include, but are not limited to: A. Offsite Document Storage:1. Provide offsite storage of boxed documents (letter and legal size) in a safe, secure environment within 20 miles from Sonoma State University.2. Provide retrieval services of any document with both an urgent delivery timeline (within 3 hours) and a standard delivery time (24 hours).3. Provide a cumulative inventory electronic listing of stored documents (by department) which will allow Administrators and Managers to easily identify and gain access to stored information.4. Identify records that no longer need to be held in storage and provide secure destruction services for designated stored documents and proof of destruction when needed.5. Provide transfer services of existing boxed storage.6. Provide general shredding of confidential materials and proof of destruction when paper records are no longer required to be held.7. Provide price quote for relocation of all existing stored documents to the awarded vendors facility. The price quote will determine whether or not University decides to proceed with this service.B. Secure On-Site Shredding Process:1. Vendor must be HIPPA Certified as the University may shred records containing personal information.2. The selected vendor furnish all material, labor, vehicles, equipment and supplies necessary to perform the services required herein.3. The selected vendor will supply locked security containers for collecting records.4. Total bins and locations may be added or subtracted during the agreement. The number of pick-ups may vary throughout the year and departments/buildings.5. Those vendors providing exchangeable, lockable, bags for bins are asked to supply extra bags at no charge for overflow periods in between emptying cycles.6. Certification of on-site destruction will be required in writing, detailing name and/or address of the department, the date of service, and the volume of records, method used and representatives name.

Bid Related Documents

Download Document

Product Codes: 96295, 96227

Agency Information


Issuing Agency: Sonoma State University

State: California

Agency Type: State and Local

Contact: Carolyn Faulconer

Fax: 707-664-4183

Email: carolyn.faulconer@sonoma.edu

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