Government Contract | Ohio
Document Scanning and Archiving Services

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Bid Information

Bid Alert No: 00002755897

Bid Title: Document Scanning and Archiving Services

Agency Bid No. Title: Not Stated

Received Date: 09/20/2021

Close Date: 10/08/2021

Purchase Type: Not Stated

Delivery Point: Cleveland, Ohio

Delivery Date: Not Stated

Special Notices: Questions Due By 10/01/2021 05:00 PM


Specifications include, but are not limited to: City requests competitive proposals for the following services: Document scanning/digital image with indexing and proper orientation at a minimumof 300 dpi. Indexing for conversion to digital-based on an industry-standard Image File Format thataccommodates large and standard-sized documents at a minimum of 300 dots perinch. Optical Character Recognition (OCR) Services. This process shall provide an accurateconversion of image data into a searchable PDF format. Services shall be in accordance with standards set by the American National StandardsInstitute (ANSI) and Association for Information and Image Management (AIIM).1) Handling and Receiving Requirements Confidentiality, Accuracy and Security ofDocumentation:A. The Contractor must understand the required security of the documents. Thesedocuments are irreplaceable and must be safeguarded. Once the Contractorreceives the documents from the City, they are responsible for the safekeeping.Therefore, the Contractor must secure materials in a secure, dry location and takegreat care in handling fragile originals.B. Safeguards against theft, loss, and/or damage must be maintained at the highestlevels. These documents contain sensitive security information such as buildingplans, personal health information, and other sensitive information. Once thedocuments are in the hands of the Contractor, they become solely responsible forthe security of the documents.

Bid Related Documents

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Product Codes: 92030, 92024

Agency Information

Issuing Agency: City of Cleveland

State: Ohio

Agency Type: State and Local




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