Government Contract | Texas
Document Management System

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Bid Information

Bid Alert No: 00001076177

Bid Title: Document Management System

Agency Bid No. Title: FY17-058

Received Date: 08/31/2017

Close Date: 09/18/2017

Purchase Type: Not Stated

Delivery Point: Laredo, Texas

Delivery Date: Not Stated


Specifications include, but are not limited to: The system will be created to be user-friendly based on pre-determined guidelines. The system developer will create a demo as a sample and provide a complete walk through. The developer willcreate a user manual/handbook on the data base and shall provide training to staff. The system package must be fully compatible with current Windows application. The proposal should includeall hardware, software and other technical requirements. The system must allow the administrator to set security controls over each user for system access, file cabinetaccess, function access and document access. The system developer shall adhere to industry security standard, best practices and current security policies. Transferable information compatible with our current scanner/copier (Toshiba) and other future copiers/scanners (technology). The ability to add tags or key terms to specify the type of document (professional services agreement, MOU,MOA, Change order number X, bid tabulation, Ordinance, resolutions, etc.) Apply this service to all documents for City Secretarys Office: contracts, ordinance, resolutions, campaignfinance reports, personal financial statement, nuisance notifications, biannual reports, lobbyist reports bidtabulation etc. Essentially providing a portal to make as many public records viewable and searchable onlinefor the public decreasing the number of public information requests and increasing thetransparency/immediacy of public records such as open records requests, city council minutes searches, beer &wine licenses and other inquiries. Searchable by multitude of categories: vendor name, document type, date range, contract number (ifapplicable), etc. Include an automatic retention period tracker/reminder with the ability to amend the retention period ifdocument is extended or amended. System should also have similar document management capabilities to service other City Departments toinclude City Managers Office, Legal, Purchasing, Utilities, etc. The system developer shall provide options (including price options) as to how the system will performthrough cloud base server, a local server and/or other.

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Product Code: 20446

Agency Information

Issuing Agency: City of Laredo

State: Texas

Agency Type: State and Local

Contact: PO Box 579, 1110 Houston Street, Laredo, Texas, 78040



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