Government Contract | Virginia

Bid Information

Bid Alert No: 619212453-003

Bid Title: Copiers Lease JFO LITTLE ROCK

Agency Bid No. Title: HSFE0619R0001

Received Date: 06/26/2019

Close Date: 06/27/2019

Delivery Point: Special Shipping Instructions.


AMENDMENT NOTICE: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is HSFE0619R0001 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-03. The associated North American Industrial Classification System (NAICS) code for this procurement is 532420 with a small business size standard of $32.50M. This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids. The solicitation pricing on will start on the date this solicitation is posted and will end on 2019-06-26 11:00:00.0 Eastern Time or as otherwise displayed at FOB Destination shall be in the Special Shipping Instructions.The DHS Federal Emergency Management Agency requires the following items, Purchase Description Determined by Line Item, to the following: LI 001: Three month lease for TWO (2) BLACK AND WHITE Copiers (HIGH SPEED PHOTOCOPY MACHINES, SCANNER AND FAX) to be delivered to FEMA JFO 1901 KELLETT RD, LITTLE ROCK, AR and require delivery and setup within ONE days of purchase order award. Price to be inclusive of delivery, pickup, install, connection and 10,000 copies per month per machine. Capability: 40-49 CPM, Maintenance Band: 25000 to 40000, Capacity: 8.5 x 11 3000 paper, 11 x 14 2000 paper, finishing: Sort, Collate, Duplex, Stapling, Network: Scan to email, Network Print, Security Data Kit, 110V. Bid price should reflect monthly price, based on up to 3 month rental. Rental extendable on month-to-month basis thereafter., 3, MO;LI 002: removable harddrive that stays in FEMA possession at end of lease, 2, EA;Solicitation and Buy Attachments***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at Questions not received within a reasonable time prior to close of the solicitation may not be considered.***For this solicitation, DHS Federal Emergency Management Agency intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, Unison, Inc. Unison Marketplace has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. DHS Federal Emergency Management Agency is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids. All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at There is no cost to register, review procurement data or make a bid on Offerors that are not currently registered to use should proceed to to complete their free registration. Offerors that require special considerations or assistance may contact Marketplace Support at 1.877.933.3243 or via email at Offerors may not artificially manipulate the price of a transaction on by any means. It is unacceptable to place bad faith bids, to use decoys in the process or to collude with the intent or effect of hampering the competitive process. Should offerors require additional clarification, notify the point of contact or Marketplace Support at 1.877.933.3243 or of Unison Marketplace: Buyers and Sellers agree to conduct this transaction through Unison Marketplace in compliance with the Unison Marketplace Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.Bid MUST be good for 30 calendar days after close of Buy.Shipping must be free on board (FOB) destination PUERTO RICO which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at WILL BE GIVEN TO bidders residing with disaster declaration DR4441ARKANSAS as defined by FAR 52.226-3c. If the offeror does not meet representation criteria of FAR 52.226-3c, he shall furnish documentation to support its representation IAW FAR 52.226-3d if he intends to represent himself as a Texas-based bidder.FEMA will not make repairs nor alterations to the machines beyond clearing paper jams and adding toner cartridges. FEMA is self-insured. Vendor may submit claim for damage to machines beyond normal wear and tear if caused by abuse in accordance with FAR 52.212-4. Payment is not guaranteed as a result of claim submission. Equipment must be fully operational but does not have to be brand new. This is a rental with no third-party financing. It is not lease-to-own. There is no requirement to remove any pre-existing equipment.

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Product Code: W

Agency Information

Note to Vendors Vendors must register in the System for Award Management in order to do business with the Federal Government. Please go to to complete on-line registration.

Issuing Agency: Department of Homeland Security

State: Virginia

Agency Type: Federal

Contact: Name: Client Services, Title: Client Services, Phone: 1.877.933.3243, Fax: 703.422.7822, Email:;



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