Government Contract | Washington
Conference Services - WWU Salmon Recovery Conference

Bid Information


Bid Alert No: 00002018791

Bid Title: Conference Services - WWU Salmon Recovery Conference

Agency Bid No. Title: AR-2090

Received Date: 01/16/2020

Close Date: 01/27/2020

Purchase Type: Not Stated

Delivery Point: Western Washington University, Bellingham, Washington

Delivery Date: Not Stated

Special Notices: Bidder Preregistration

Specifications

Specifications include, but are not limited to: ScopeOverall dates and times2 day conferenceMove in the day beforeMove out on the end of day 2Each days events runs 8:00am-5:00pmTotal days on site- 2.5Preferred date ranges- March 22-26, April 19-23, April 26-30 2021Prefer the conference falls over 2 business daysLink to 2019 conference for reference only, modified schedule for 2019: https://yearofthesalmon.org/salmon_event/2019-salmon-recovery-conference/Space Needs:4 breakout spaces with a capacity of 175-2251 plenary room that fits 750-900 at round tables with a stage and AV1 speaker prep room1 conference officeExhibitor Space for 50 pipe and drape 8X10 or 10x10 boothsPoster Session Space for at least 25 48x48 postersRegistration Tables for both days of the conferenceAV Needs:Computers, projectors, screens, speakers, and microphones in plenary room and breakout roomsPoster Boards for at least 25 48x48 postersWindows operating system based computersMultiple screens in plenary roomLighting options in plenary room and each breakout room that allow for slide presentations (e.g. dimming, notes lights, shades)Video recording capacity in plenary roomTechnical support personnel available onsite throughout conferenceSystem for loading presentations onto computers that is efficient and accurate (i.e., gets correct presentations onto correct computer in the correct room at the correct time) and that is easy for presentersVideo recording capacity in select breakout roomsCatering Needs:Two Lunches and AM/PM refreshments at government Per Diem that includes tax, admin fees, and gratuities. Please let me know if your kitchens cannot accommodate this request. This does not disqualify your proposal, but will require further discussion from the committee.Sustainable practices: compostable plastic, plates, cups, and flatware, no bottled water or Styrofoam at any of the conferences meals or breaks.

Bid Related Documents

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Amendments

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Product Codes: 96234, 97165, 97130

Agency Information


Issuing Agency: Western Washington University

State: Washington

Agency Type: State and Local

Contact: Andrea Rodger

Phone: 360-650-4478

Fax: 360-650-6810

Email: andrea.rodger@wwu.edu

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