Government Contract | Alaska
AUDIO VISUAL UPGRADE TO EXECUTIVE CONFERENCE ROOM

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Bid Information


Bid Alert No: 00003286912

Bid Title: AUDIO VISUAL UPGRADE TO EXECUTIVE CONFERENCE ROOM

Agency Bid No. Title: 230000008

Received Date: 11/01/2022

Close Date: 11/18/2022

Purchase Type: 3 months

Delivery Point: Department of Military & Veterans Affairs, Alaska

Delivery Date: Not Stated

Special Notices: Pre-Bid Conference Mandatory 11/07/2022 10:00 AM

Specifications

Specifications include, but are not limited to: The Department of Military and Veterans Affairs (DMVA), Division of Administrative Services is soliciting proposalsfor the replacement of the current audio/visual (A/V) system in the Executive Conference Room located in theNational Guard Armory on Joint Base Elmendorf-Richardson. We are looking to contract with a consultant todesign, install, and replace the current A/V system, increasing conference room capabilities for optimalperformance, with minimal impact to the overall room design and dcor.Interested proposers should provide information for the replacement of the 4X2 display split screens on the videowall. Offered replacement(s) should be frameless, providing visual continuity when viewing excel spreadsheets,power point presentations, video conferencing, etc. Touchscreens/monitors are acceptable. A USB Port ispreferred to touch input along with HDMI signal. A smaller monitor/television is required behind the speakersection of the conference room.We are looking for solutions for video conferencing, such as webcam, and content management to capturevideo or meeting room and attendees for MS Teams and Zoom meetings. Microphones and speakers requiredover the main conference room table area, as well as in the theater seating area. Ceiling microphones will needAcoustic Echo Cancellation (AEC) devise.Any offered docking stations must be compatible with HP and Dell and have three (3) outputs to be able todisplay on three (3) different extended screens from a docking station. We are seeking the capability to easilytoggle or flip switch between the State of Alaska Network and the Federal Network without hooking up orconnecting cables and wires. Looking for ease of use/intuitive controls. NO touch panel/ipads, etc. Would prefera plug and play system that is seamless and easy to use. The system needs to have an INCREDIBLY simple UserInterface (UI) AND User Experience (UE).Offered solutions must be system agnostic and be wired to support our State and Federal partners. Must becompatible with the State network and the Federal Non-classified Internet Protocol Router Network (NIPRNet)and the Secure Internet Protocol Router Network (SIPRNet). Network cables carrying video signal to any displaymust have a 2 separation from each other as well as/at least 2 separation from any power conduits/runs. It isrecommended all network cable runs for displays, cameras, and microphones be equipped with shieldednetwork cables. SmartTVs, Wireless, and WiFi options WILL NOT be accepted. The DoDIN Approved Products Listprovides approved models that could be used should we choose to add SIPRNet in the future. (Attachment 4).All modifications to the conference room must be minimal and offered equipment must fit in the currentconfiguration of the conference room. Contractor will be responsible for the removal of old equipment and willclean the area of dust and debris at the end of installation.Selected contractor is responsible for providing/including all licenses, hardware, and software control systems.Training must be provided on the new system to all end users and provide easy to understand step-by-stepinstructions on the use of the system. Selected contractor will be required to provided ON CALL A/V techsupport for a period of 2-years.

Bid Related Documents

Download Document

Product Codes: 84084, 92037, 96218

Agency Information


Issuing Agency: State of Alaska - Department of Military & Veterans Affairs

State: Alaska

Agency Type: State and Local

Contact: Bobbi Brauneis, Division of Administrative Services/Procurement

Phone: 907-428-7222

Fax: 907-428-7101

Email: bobbi.brauneis@alaska.gov

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