Government Contract | Mississippi
AIM Database Hosting and Services

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Bid Information


Bid Alert No: 00002018520

Bid Title: AIM Database Hosting and Services

Agency Bid No. Title: ITSS 170

Received Date: 01/16/2020

Close Date: 01/29/2020

Purchase Type: Not Stated

Delivery Point: University of Mississippi, University, Mississippi

Delivery Date: Not Stated

Specifications

Specifications include, but are not limited to: This system allows us to manage accommodations for over 1300 students who are registeredwith Student Disability Services (SDS). AIM is a web-based (cloud-based) database managementsystem. Students, faculty, and SDS staff access the system through the University's single sign-onprocess. The system is fully accessible to those with disabilities. AIM allows SDS to managestudents approval information and semester accommodation requests. Students submit theirapplication using the system and upload their external documentation through the system. Thesystem has a function allowing us to schedule student appointments and allows us to set followup dates as reminders for us to contacts students about an issue. There portals for ournotetaking program (allows students approved for this accommodations to request notetakers,provides notetakers a portal they can use to upload the notes to the student's AIM file thatstudents can then access and download), alternate format reading materials program (allowsstudents to request books in an alternate format, provides a link students use to upload receiptsshowing they purchases the book, which is required by copyright laws, and allows students tothen download their altered books from the system), interpreting/captioning requests (allowsSDS staff to keep track of these requests and allows students and others to requestinterpreting/captioning for classes and events), and the SDS Testing Center (allows students toschedule tests at the Center, allows faculty to upload tests into the system, and allow testingcenter staff to manage these requests). The system allow us to set up automatic emails that aresent to students and faculty related to each specific portal listed above. The system also has astudent portal that allows students to easily manage their approved accommodations. Inaddition, it has a faculty portal that allows faculty to confirm students are registered with SDS aswell as allowing them to upload tests for students testing at the SDS Testing Center. Faculty alsohave the option to upload their syllabi into the system so students can access them. Theysystem has an extensive library of email templates SDS to communicate with students andfaculty (during fall 2019 they system sent over 6000 emails). Currently a little over 6% of UMstudents are registered with SDS. This number increases each semester. In addition, the numberof tests given through the SDS Testing Center has grown 148% since the Center opened two years ago. We would be unable manage student request in a timely and comprehensive mannerwithout this system, which puts the University at risk for violating federal disability law.

Bid Related Documents

Download Solicitation Notice

Product Codes: 95635, 91551

Agency Information


Issuing Agency: University of Mississippi

State: Mississippi

Agency Type: State and Local

Contact: Katherine Jones 164 Jeanette Phillips Drive, P.O. Box 1848, University, Mississippi, 38677

Phone: 662-915-7448

Fax: 662-915-7752

Email: kajones4@olemiss.edu

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