Government Contract | Virginia
Visitor Management Solution

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Bid Information

Bid Alert No: 00000572911

Bid Title: Visitor Management Solution

Agency Bid No. Title: 2016-06023-88

Received Date: 05/16/2016

Close Date: 06/02/2016

Purchase Type: June 30, 2016 through June 29, 2017

Delivery Point:

Delivery Date: Not Stated


Specifications include, but are not limited to:Albemarle County Public Schools (hereafter referred to as ACPS) is soliciting requests for Proposals (RFP) toprocure the most suitable Visitor Management System (VMS) for ACPS.This document provides general information, requirements, and instructions needed for participating in the process ofselecting and implementing a Systems Management Solution.The intent of this Request for Proposals (RFP) and resulting contract is to solicit implementation plans and priceproposals from organizations specializing in providing system hardware, software and related expertise in theimplementation,trainingandsupportofa VisitorManagementSystem.Proposalsarerequestedfromthoseexperienced vendors who have had commercially available systems in the market for at least 5 years.II.BACKGROUND: Albemarle County Public Schools (ACPS) serves 13,677 students in 26 schools from preschoolthrough grade 12 in Albemarle County, Virginia, the sixth largest county by area in the Commonwealth of Virginia.A diverse locality of 726 square miles in the heart of Central Virginia, Albemarle County is a blend of primarily ruralbut also suburban and urban settings. The core purpose of Albemarle County Public Schools is to establish acommunity of learners and learning, through relationships, relevance and rigor, one student at a time. All learnersbelieve in their power to embrace learning, to excel, and to own their future. 1,232 Teachers and 1,230 ClassifiedEmployees work daily to support the mission and vision of ACPS. Our school system is governed by a seven-memberelected School Board. All ACPS schools are fully accredited by the Virginia Department of Education. We offer avariety of supplemental programs including gifted education, special education, adult basic education and after-schoolenrichment. For more information, visit our website at www.k12albemarle.orgIII.STATEMENT OF NEEDS:This should be in the statement of needs. ACPS is seeking a comprehensive system to successfully, at a minimum,meet the following requirements:A.Must be customizable by ACPS for Division branding, Microsoft Active Directory (AD) integration for staff &students.B.Must include a centralized management and administration component to track visitors including:Integration with Microsofts Active DirectoryIntegration with PowerSchool SISC.Must include at least one centralized kiosk per location or school D. Must access local, state, and federal, databases for criminal history and sex offender status E. Must have Identification scanner capability F. Must print color labels with picture capability G. Must allow Frequent Visitors ease of access, fast pass concept H. Must be scalable and simultaneously service multiple locations I. Must include cost for software, maintenance, support, project management, on-site training and implementation, including all costs related to the implementation of a complete Visitor Management solution, updates, installation and implementation

Product Codes: 92040, 20800, 92064

Agency Information

Issuing Agency: County of Albemarle

State: Virginia

Agency Type: State and Local

Contact: Tom Winder 401 McIntire Road, Room 248, Charlottesville, Virginia, 22902

Phone: 434-296-5854

Fax: 434-972-4006




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