Government Contract | Tennessee

Bid Information

Bid Alert No: 00000413804


Agency Bid No. Title: 5998

Received Date: 11/09/2015

Close Date: 11/19/2015

Purchase Type: Term:

Delivery Point: Johnson City, Tennessee

Delivery Date: Not Stated

Special Notices: Bidder Preregistration


Specifications include, but are not limited to:General Conditions: 1. Provide rental uniforms and weekly cleaning of uniforms for approximately thirty-five (35) Fleet Management employees. 2.Apparel to be 65% polyester and 35% cotton. (Button type shirts are preferred except forthe collar, snaps are allowed only). Bidder to state brand name of uniforms proposed and enclose descriptive literature with return bid. 3. Providefive (5) changes per employee per week or eleven (11) sets total. The employee per week total would include: 5 pair of pants, 5 shirts (long or short sleeve), 2 jackets, and 2 bibb overalls. Total employees (currently) 35 but this is subject to change. 4. Provide long sleeve shirts and jackets during October through April and short sleeve shirts from April through September. 5. Uniforms for all employees must be new at the beginning of the contract and the beginning of the renewal period. Vendor will maintain uniforms in good condition, without any signs of major repairs, fading or staining. 6. Replacement uniforms shall be new and provided at no charge should the City feel such replacement is necessary due to excessive wear, shrinkage, fading, staining or other conditions which contribute to unsightly and shabby appearance. 7. Necessary repairs, i.e., buttons, zippers, seams, belt loops, pockets, torn patches, etc., shall be made prior to the next regularly scheduled delivery and shall be done to the satisfaction of the City. 8. The vendor shall provide employees name on each shirt and title on 8 employees shirts. Fleet Management will provide patches (4 x 2-3/4 sample available upon request) to be sewn onto or removed from the sleeves of shirts & jackets (as indicated at time of order placement) by the vendor at no additional charge. Patches could range from zero to four (0-4) as per individual employees. 9. Vendor will sort uniforms according to soil content and will launder accordingly. 10. Two (2) Jackets shall be provided to each employee, with all nametags and patches as required to each employee , at no additional charge and shall be the color of the trousers.Jacket to be hip length, 7-1/2 oz. twill, 65% polyester/35% cotton with full permanent quilt lining. Full length metal zipper closure, slash front pockets, 2-button adjustable cuff closure, regular shirt collar with stays. Jackets to be delivered at beginning of contract. 11. The vendor will provide weekly invoices and monthly statements to the City. The Citys payment terms are Net 30. 12. Successful vendor will be responsible for measuring all employees on-site at Fleet Management Department. 13. Should an employee be terminated or cease-using uniforms, the uniforms will be returned to the Company. For uniforms not returned, the City will be charged the cost of the uniform less the accumulated monthly depreciation. Bidder must stipulate cost of new uniforms and amount of monthly depreciation on the bid form. 14. All uniforms must be provided by no later than thirty (30) working days from the beginning of the contract period. 15. Contract prices, shall be firm for the duration of the contract including any renewable periods. 16. Uniform colors will be as follows: 26 employees Navy shirt, trousers, jackets 7 employees Lt blue shirt / navy trousers & jackets 2 employees Khaki trousers 34 employees Navy bibb overalls 17. The City of Johnson City reserves the right, to cancel the contract upon thirty (30) days notice to the Vendor, without penalty, for any of the following reasons: a. Failure to provide new uniforms when requested. b. Failure to supply weekly uniform requirements. c. Failure to supply clean uniforms . d. Failure to repair or replace uniforms satisfactorily. e. Failure to comply with any of the requirements stipulated in this bid. 18. Past performance of bidder will be a consideration in the bid award. If previous performance is unknown, references of similar contracts will be required upon request. 19. Uniforms Include complete product literature/brochures on uniforms offered . Any deviations from these specifications must be clearly indicated by bidder. A sample of proposed uniforms (all items) may be required for evaluation at no cost to the City. Samples must be delivered within two (2) days of request

Bid Related Documents

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Product Code: 98386

Agency Information

Issuing Agency: City of Johnson City

State: Tennessee

Agency Type: State and Local

Contact: Debbie Dillon, Purchasing Department Purchasing Department, 209 Water Street, Johnson City, Tennessee, 37601

Phone: 423-975-2716

Fax: 423-975-2712




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