Government Contract | California
Traffic Signals, Street Lights, Sports Field LIghts, & Lighted Crosswalks Maintenance

Bid Information

Bid Alert No: 00000536432

Bid Title: Traffic Signals, Street Lights, Sports Field LIghts, & Lighted Crosswalks Maintenance

Agency Bid No. Title: Not Stated

Received Date: 04/12/2016

Close Date: 04/06/2016

Purchase Type: Not Stated

Delivery Point: San Carlos, California

Delivery Date: Not Stated

Special Notices: Questions Due By Optional 04/20/2016


Specifications include, but are not limited to:. SCOPE OF WORK AND PROPOSAL ITEMS A. General Description The Contractor shall provide routine preventative maintenance and scheduled repair of traffic signal equipment, street lights, sports field lights, and lighted crosswalks, and other related equipment by duly trained and qualified personnel. The Contractor shall also perform Underground Service Alerts (USA) at the direction of the City (the Contractor may receive alert emails directly from USA North). All preventative maintenance, scheduled repair, and Underground Service Alerts will be billed at an established flat rate (Schedule A), with additional non-routine preventative maintenance services (emergency work/unscheduled repair) paid at hourly labor rates, and vehicle and equipment rates, in accordance with the Cost Proposal, Schedules B and C, included in this Solicitation and completed and returned by the Contractor. The Contractor shall provide and maintain emergency service response of the Citys traffic signals, street lights, sports field lights, and lighted crosswalks on a twenty-four (24) hour a day, seven (7) days per week basis, including all holidays. The Contractor must provide vehicle(s) to be used by the Contractors Technicians which shall be equipped with a permanently mounted arrow board; warning beacon/strobe lights; traffic cones; construction warning signs; a hydraulic bucket capable of reaching a height of at least twenty-eight (28) feet from the roadway surfaceRequest for Proposal for Traffic Signals, Street Lights, Sports Field Lights, & Lighted Crosswalks Maintenance City of San Carlos Public Works Department 6 for street lights, traffic signals, and signalized intersections, and at least eighty-five (85) feet from the ground for sports field lighting; necessary computer laptop for programming, maintenance and testing of traffic signal controllers and various equipment;andcommunications e q u i p m e n t f o r d i s p a t c h . I n a d d i t i o n , C o n t r a c t o r s employee shall be required to have radio communication equipment for dispatch purposes. At a minimum, this shall be a cellular phone capable of numeric and text messages with vibration alert. All of the required equipment shall be properly maintained and functional twenty-four (24) hours a day, seven (7) days a week, including holidays. The Contractor shall ensure that any vehicle used within the boundaries of the City where lane closures or work within the travel lanes is required shall be equipped with an arrow board, warning beacons/ strobe lights, the proper quantity and sized cones for a l a n e c l o s u r e , a n d a d v a n c e w a r n i n g s i g n s . A l l o f t h e C o n t r a c t o r s e m p l o y ees working within the boundaries of the City shall be equipped with a communications device capable of instant 2-way communications for extended periods of time with the C o n t r a c t o r s s h o p o r w i t h C i t y s t a f f . The Contractor must possess, and have readily available in functioning order, all required tools, equipment, apparatus, facilities, and materials needed to perform all work necessary to maintain and repair the traffic signals, street lights, and lighted crosswalks in the City in compliance with current Caltrans and County of San Mateo standards and specifications. All excess materials and equipment in the Contractors inventory shall be the property and responsibility of the Contractor until such materials or equipment is used or installed in the City. The Contractor shall furnish temporary beacons and other (portable) replacement equipment for non-operational traffic signals. Contractor furnished temporary spare equipment shall be equivalent to the component being replaced in manufacture, make and model. The Contractor shall provide traffic control/lane closures that conform to Federal Highway Administration (FHWA) California Manual on Uniform Traffic Control Devices (CAMUTCD). The Contractor shall cooperate with the City in recalibrating traffic signal coordination timing and progression. The Contractor shall change the timing of traffic signal only upon the direction or advance written approval of the City. During emergency conditions, the Contractor shall assure full cooperation with the City and those employees of the City and other agencies as indicated. The Contractor shall not represent the City in matters of policy or procedures under this contract, shall not make any reference to City policy or procedures, and shall refer all questions or inquiries from the public regarding policy and procedures, or terms and conditions of this contract to the City. B. Maintenance Requirements (Traffic Signals) 1. Preventative Maintenance The Contractor shall provide a routine, comprehensive preventative maintenance program designed to minimize the incidence of outages and malfunction; reduce complaints; and extend the useful life of the traffic signal equipment. The program shall include, but is not limited to:Request for Proposal for Traffic Signals, Street Lights, Sports Field Lights, & Lighted Crosswalks Maintenance City of San Carlos Public Works Department 7 i. Annual Maintenance Annual maintenance shall include cleaning, adjusting, lubricating, and testing of signal equipment and replacement of substandard components. The controller units shall be overhauled or maintained as recommended by the manufacturer. The Contractor shall test each of the conflict monitors within the first two (2) months of the start of each contract period and provide the City with a report identifying each intersection and showing all test results. The Contractor shall test each of the locations that have battery backup systems (by disconnecting the PG&E power at the service cabinet) within the first two (2) months of the start of each contract period and annually thereafter and provide the City with a computerized report in Microsoft Excel that indicates whether each traffic signal powered by battery system operated on full cycle operation (during PG&E power disconnect). TheContractorshallr o t a t e t h e b a t t e r i e s , p e r t h e m a n u f a c t u r e r s recommendation, at each of the locations that have a battery backup system (to maximize the life of the batteries) and provide the City with a report indicating that work has been completed. ii. Annual Inspection a. Within the first three (3) months of each contract period, the Contractor shall: Replace all cabinet filters. b. Check the mounting of each signal head and adjust/tighten the mounting as required. c. Replace deteriorated or missing components and fastening hardware such as sockets, nuts, and bolts. iii. Light Emitting Diode (LED) Signal Faces All of the traffic signal faces are LEDs. The LED traffic signal faces conform to the California Department of Transportation Light Emitting Diode Specifications. iv. Monthly Inspection Each signalized intersection shall be inspected monthly. At a minimum, the following shall be performed: a. Walk the intersection and visually inspect all signal heads for proper operation, alignment, broken lenses, and missing parts. Depress all pedestrian push buttons and observe the proper timing and display. Correct all observed problems as soon as possible thereafter.Request for Proposal for Traffic Signals, Street Lights, Sports Field Lights, & Lighted Crosswalks Maintenance City of San Carlos Public Works Department 8 b. Examine the functioning of the controller in relation to the traffic. Correct functional problems as soon as possible and report functional and timing problems to the City. c. Observe and check for proper operation of the detector loops and amplifiers. Adjust or re-tune detector amplifiers and correct substandard splices as necessary. Report improper detection operation and causes to the City. d. Inspect all relays, switches, and terminals, etc. and replace or make adjustments as necessary. Make arrangements to promptly fix those deficiencies which cannot be corrected immediately. e. Check and adjust fan operation. Check the filter for tight fit and tape if required. Clean and vacuum the cabinet as necessary. Examine cabinet interior for water, excessive dampness and plant or animal intrusion. Determine cause and correct the condition. f. Inspect battery backup system (if the signal is equipped with such unit) to ensure unit is fully charged. Report improper operation to the City. g. Complete record keeping requirements as described in the proposa

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Product Codes: 98854, 91347, 96882, 91232

Agency Information

Issuing Agency: City of San Carlos

State: California

Agency Type: State and Local

Contact: Crystal Mui City Hall, 600 Elm Street, San Carlos, California, 94070

Phone: 650-802-4219

Fax: 650-595-6719



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