Government Contract | Texas
Subscription to Online Survey Tool/System To Collect Public Library Data

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Bid Information

Bid Alert No: 00000588932

Bid Title: Subscription to Online Survey Tool/System To Collect Public Library Data

Agency Bid No. Title: 306-16-8563

Received Date: 06/02/2016

Close Date: 06/15/2016

Purchase Type: August 1, 2016, and will conclude no earlier than August 31, 2017

Delivery Point:

Delivery Date: Not Stated


Specifications include, but are not limited to:The Texas State Library and Archives Commission (TSLAC) seeks bids for an annual subscription to an existing online data collection tool/system for the purpose of collecting data from all public libraries in the state of Texas. The data collection tool/system must be an existing electronic, on-line platform/system that can easily be made available to all public libraries in the state, and be accessible via the Internet using multiple Web browsers. An awarded contract for the subscription may be renewed with the Awarded Vendor for the original contract term plus four additional one-year terms. Each year TSLAC provides annual access to an online survey data collection tool (Project) for public libraries in Texas. The survey data collected is more commonly referred to as The Texas Public Libraries Annual Report survey. This online survey tool is used to collect data from all public libraries in Texas on various aspects of library operations, collections, and services. TSLAC intends to contract with a Qualified Vendor to provide access for Texas public libraries to an existing electronic, online platform for the collection of the survey data. This online survey tool will be accessed by approximately 570 public libraries throughout the State of Texas. Each library administrative entity will input responses for their main library and all branches and/or bookmobiles. The selected online survey tool must provide access to the public library administrators in order for the administrators to submit Fiscal Year 2016 data using a predesigned, blank survey input form. The survey tool must also provide edit checks to the administrators on specified survey questions, and allow administrators to electronically submit and lock their libraries completed survey. TSLAC will provide the Awarded Vendor an electronic copy of the mandatory survey questions and edit checks. The Awarded Vendor will host the survey platform on the Vendor's servers. The Awarded Vendor must agree to store the Fiscal Year 2016 data for a minimum of twelve months. The Awarded Vendor must also make the collected survey information available to TSLAC in electronic format via an Excel spreadsheet, both during data collection and after data is finalized. 1.2 Project Specifications The Awarded Vendor under this Invitation for Bid (IFB) will be responsible for providing an existing electronic, online survey tool using a hosted, web-based survey data collection system to all public library administrators in Texas. The survey system/tool must be accessible to all public libraries for the purpose of submitting Fiscal Year 2016 annual report data. This data includes the national data elements as established by the Public Library Statistics Cooperative (PLSC) and administered by the Institute of Museum and Library Services (IMLS), as well as data elements specific to Texas and published by TSLAC. In addition, the online system must be accessible to TSLAC staff for the purpose of downloading/exporting collected survey data as needed for additional analysis for library state accreditation assessment and for submitting selected data elements to the IMLS.

Bid Related Documents

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Product Code: 95635

Agency Information

Issuing Agency: Texas State Library and Archives Commission

State: Texas

Agency Type: State and Local

Contact: PO Box 12516, Austin, Texas, 78711



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