Government Contract | Virginia
Student Records-Historical Archive Scanning

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Bid Information

Bid Alert No: 00000533563

Bid Title: Student Records-Historical Archive Scanning

Agency Bid No. Title: 2016-04193-81

Received Date: 04/05/2016

Close Date: 04/19/2016

Purchase Type: Term:

Delivery Point: Albemarle County, Virginia

Delivery Date: Not Stated

Special Notices: Bidder Preregistration


Specifications include, but are not limited to: Light Page preparationo Remove binding, staples, paper clipso Correct minor page tearso Prepare page for full image scan to include plastic slip covers for damaged documentso Additional Page preparation - Moderate separation of documents by category This work shall be included with the basic scope of worko There shall be 3 primary groups of documents based on GS-21 guidelines. 75 year retention documents Separate Transcripts and Cumulative Health Record and all GS-21 permanent (Post-1935) and 75 year retention documents as a group Transcript and cumulative health file shall be scanned as separate documents < 75 year retention documents (1 to 10 year retention) Note this grouping will only apply to the past 10 years of graduate records. Recordsolder than that will mostly fall into the do not scan category Separate all other GS-21 document categories with less than 75 years (Post-1935) asseparate document group(s) based on GS-21 retention requirements Those not required to be scanned Separate all documents not required to be part of the cumulative student record as definedby GS-21 in a separate group at the back of the folder not to be scanned.o Create a separator page for each category or group within each student folder to aid in identifying specificdocument types for batch scanning

Product Codes: 92030, 92034

Agency Information

Issuing Agency: County of Albemarle

State: Virginia

Agency Type: State and Local

Contact: Brenda Cornett Purchasing Division, 401 McIntire Road, Room 248, Charlottesville, Virginia, 22902

Phone: 434-296-5854

Fax: 434-972-4006




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