Government Contract | Rhode Island
STUDENT RECORDS DIGITAL DOCUMENT IMAGING SYSTEM/PROVIDENCE SCHOOL DEPARTMENT/LOCAL

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Bid Information


Bid Alert No: 00000553845

Bid Title: STUDENT RECORDS DIGITAL DOCUMENT IMAGING SYSTEM/PROVIDENCE SCHOOL DEPARTMENT/LOCAL

Agency Bid No. Title: Not Stated

Received Date: 04/25/2016

Close Date: 05/16/2016

Purchase Type: Not Stated

Delivery Point: Providence, Rhode Island

Delivery Date: Not Stated

Special Notices: Questions Due By 05/05/2016 10:00 AM, Pre-Bid Conference Mandatory 05/05/2016 10:00 AM, Bidder Preregistration

Specifications

Specifications include, but are not limited to: Conduct an on-site visit including a complete analysis for your filing system project.Services should include converting present Central Records Office (CRO) student recordsroom move to new location incorporating a complete student records digital documentimaging system. Survey existing CRO filing room for space planning for maximum access to studentrecords (permanent records and health records) for scanning, storing, retrieving, viewing,copying and electronic transmittal to others as required accommodating growth of studentrecord system. Presently, there are 65 four drawer vertical filing cabinets in CRO withadditional student records located in boxes on top of each cabinet, which holdapproximately 800 files per cabinet with approximately 30 pages per student folder. Relocate: Relocating existing systems to a new PPSD location. The CRO Filingsystem will be able to reduce paper storage to move to our new location- Site to bedetermined by Providence Public School Department (PPSD). To provide an electronic document storage and retrieval process system, personnel,supplies necessary to complete project. Vendor will be responsible to develop a distribution schedule to retrieve, transport,and deliver student records digital document imaging system in a timely manner toVendor facility and from PPSD.

Bid Related Documents

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Product Code: 20446

Agency Information


Issuing Agency: City of Providence

State: Rhode Island

Agency Type: State and Local

Contact: Roxanne Archibald City Hall, 25 Dorrance St Room 311, Providence, Rhode Island, 02903

Email: roxanne.archibald@ppsd.org

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