Government Contract | Minnesota

Bid Information

Bid Alert No: 00000538130


Agency Bid No. Title: Not Stated

Received Date: 04/12/2016

Close Date: 05/06/2016

Purchase Type: Not Stated

Delivery Point: Washington County, Minnesota

Delivery Date: Not Stated

Special Notices: Questions Due By 04/22/2016 04:00 PM


Specifications include, but are not limited to:. SCOPE OF WORK AND DELIVERABLES All aspects of the scope of services outlined below and included herein are expected to be completed within the project deadlines. All reports/documentation must be developed and presented in Microsoft Office and all design files must be developed and presented in Microstation adhering to Washington County approved formats unless otherwise noted or requested by the Consultant with approval of the County. The role of the selected Consultant team will be to complete all tasks necessary to take the project through the development of a municipally-approved preliminary layout. Washington County will act as the lead agency through all aspects of the project. The Countys role as lead agency does not preclude direct and regular interaction between the Consultant and the City/Townships, Middle St. Croix WMO, and other agencies. Their input and review is important and their approval of the preliminary layout will be required; however, the County is to be kept informed of agency dialogue and will assist the Consultant in determining the need and scope of interaction with a particular agency. The Cities/Townships will need to be involved in the design layout development and review and other intermediate completion points, and their input will be incorporated on a regular basis to avoid review delays or reworking of design elements. 2.1. PROJECT COORDINATION 2.1.1. PROJECT MANAGEMENT The Consultant will perform all work necessary to effectively coordinate the project development, maintain the project schedule and budget as well as manage the Project Management Team (PMT) starting with a project kick-off meeting. The proposal should include a summary of the project management measures required to ensure that the project is completed on time, within budget and in accordance with applicable laws, policies, standards and good engineering practice. A project specific Quality Management Plan shall be developed and followed throughout the project. 2.1.2. DATA COLLECTION AND SITE VISITS The Consultant shall collect existing data and reports relevant to the project area and obtain new information as needed for all aspects of the project. At least one on-site preliminary engineering phase coordination meeting will be arranged by the Consultant. Washington County will provide the following information to the successful Consultant: Surveyed basemap of areas requested by the Consultant As-built information Page 4 of 16Stagecoach Trail North (CSAH 21) Washington County Public Works Pavement Management & Safety Improvement Project April 2016 Right of Way information 2.1.3.UTILITY COORDINATION For the purposes of this RFP, "utilities" shall mean and include, but not be limited to, all privately, publicly, or cooperatively-owned pipes, lines, antennas, or facilities for the distribution or transmission of electrical energy, gasoline, oil, natural gas, water, sewage, steam, cable TV, telephone or other material and communication lines and devices. The Consultant shall contact Gopher State One to obtain a design locate of all utilities within the project limits. The Consultant will conduct detailed utility searches, and identify conflicts to ultimately be included in the construction plans. The Consultant will determine conflict points between planned construction and existing or planned utility facilities and develop and make recommendations on relocation alternatives, with emphasis on cost effectiveness and on minimizing conflicts. At least 2 utility identification / information / coordination meetings will be arranged by the Consultant. Meeting minutes of all such contacts, conferences and meetings with the utilities shall be kept by the Consultant and shall become part of the permanent project record and shall be transferred to Washington County. Locations The Consultant shall obtain the locations of all utilities that exist within the limits of construction and which may be affected by the project. Utility location information shall be obtained directly from the utility owner unless such means is not feasible. All utilities shall be identified as to owner, type and size. All utilities shall be shown on the preliminary layout in accordance with the requirements of the Utility Notification Law, Minnesota Statute Section 216D.04. The Consultant shall contact the utility owners and use all customary procedures to review the existing locations and discuss all utility relocations necessitated by the project construction as well as any other revisions to the utilities, or installation of new utilities, within the project limits which may be deemed desirable to accomplish in conjunction with the project construction or for which the Consultant has learned will be required in the future. The procedures outlined in the MnDOT Utility Accommodation and Coordination Manual for utility identifications and notifications are applicable for design activities. Conflicts Consultant shall develop a tabulation of any conflicts and required changes to existing utility facilities. Survey Survey surface features of subsurface utility facilities or systems, if such features have not already been surveyed by Washington County. If previously surveyed, check survey data for accuracy and completeness. The survey shall also include any surface markings denoting subsurface utilities, furnished by utility owners for design purposes. Final Plans As an FYI, the subsurface utility information to be provided in the final plans will be utility Quality Level C. This quality level shall be determined according to the guidelines of CI/ASCE 38.-.2, entitled "Standard Guidelines for the Collection and Depiction of Existing Subsurface Utility Data." Page 5 of 16Stagecoach Trail North (CSAH 21) Washington County Public Works Pavement Management & Safety Improvement Project April 2016 2.1.4.PUBLIC AND AGENCY INVOLVEMENT The Consultant will perform public and agency involvement to facilitate acceptance and approval of the project. A sound public and agency involvement strategy is needed to accomplish the project goals and to ensure project success. As this project moves forward, a strategy is needed to assess stakeholder positions, perform the alternatives development and evaluation process, and facilitate acceptance and approvals for the project. For this proposal, the Consultant shall propose a public and agency involvement strategy to meet the project objective and goals. The proposal should provide an overall approach to public and agency involvement, as well as specific involvement activities, techniques, strategies and how these specific tasks will integrate into the overall process. Washington County will also maintain a project website for this project. The Consultant shall provide postings to the county. The goal of the Washington Countys Public Works Department is to achieve excellence in design through comprehensive public engagement with every project we do. We believe a strong public engagement plan will be essential to facilitate community acceptance of this project, while maintaining the transportation objectives and requirements of Washington County and MnDOT. 2.2.TRAFFIC ANALYSIS / CORRIDOR SAFETY IMPROVEMENTS 2.2.1.EXISTING AND FUTURE CONDITIONS ANALYSIS The Consultant will develop traffic forecasts in accordance with the Washington County 2030 Comprehensive Plan. The Consultant shall identify the level of traffic forecast work required to evaluate alternatives, as well as the level that will be needed to complete preliminary design work and environmental documentation. It will be important to review, discuss and document the traffic data assumptions that will be used with the agencies involved for reasonableness, including, but not limited to, projected peak hour volumes and turning movements, percent of heavy trucks, and directional distributions. The Consultant shall make recommendations as to appropriate traffic operation software(s) that can be utilized to obtain the desired results as well as a tool for effectively communicating the results to the project stakeholders. 2.2.2. INTERSECTION / CORRIDOR SAFETY IMPROVEMENTS The Consultant will determine what geometric improvements will be required to handle near term and future traffic along the corridor. The Consultant shall evaluate each intersection identified in Section 1.1 and perform a traffic study to make a recommendation to add center left turn lanes where required; eliminate most or all of the left turn bypass lanes where practicable; improve operations by accommodating heavy trucks as appropriate; add shoulders where needed and, locate future access points to serve the developing properties along the corridor. The Consultant will perform a corridor safety improvement analysis to evaluate the existing conditions against roadside clear zone requirements; review existing shoulder Page 6 of 16Stagecoach Trail North (CSAH 21) Washington County Public Works Pavement Management & Safety Improvement Project April 2016 geometry to provide a standard width; provide a recommendation and cost estimate to convert the existing railroad crossing to a quiet zone ready crossing; and, review the existing trail and sidewalk system and coordinate with the City of Bayport, Oak Park Heights, & Baytown Township on any potential pedestrian and bicycle enhancements. 2.3.PRELIMINARY DESIGN AND ENVIRONMENTAL DOCUMENTATION 2.3.1.ALTERNATIVE LAYOUTS The Consultant shall develop alternatives for the roadway corridor. The layouts should include the recommended intersection and corridor safety improvements and an evaluation of up to three alternatives for the roadway corridor from 40th Street (Paris Ave N) to 56th Street. This portion of the corridor varies from rural section to urban section. Alternative trail/sidewalk typical sections (both urban and rural) shall be evaluated to determine the preferred alternative. Layouts will be prepared for each alternative at each intersection. The associated impacts for each alternative should be analyzed in a matrix format illustrating potential right-of-way impacts (with and without the use of retaining walls), potential environmental impacts, and costs at each location. Cost estimates, and cost allocations will be developed for each of the alternatives with sufficient detail for evaluation by all stakeholders. Layouts and costs should account for modification to the in-place wooden traffic signal at Inspiration Parkway, including but not limited to, replacement of existing loop detectors, relocation of signal heads, ADA pedestrian ramps, and relocation of pedestrian push buttons as needed. Replacement of this signal with a permanent signal system is not expected. 2.3.2.ENVIRONMENTAL DOCUMENTATION Environmental Screening - The Consultant will identify key social, economic and physical environmental issues for each alternative considered and document potential environmental concerns for each alternative considered facilitating the selection of a Build Alternative. This will include consultation with environmental review agencies to obtain background information and identify potential concerns. The key environmental screening results shall be included in the alternatives decision matrix referenced in Section 2.3.1. The Consultant will update and/or collect preliminary data, identify key issues and conduct analysis in accordance with MnDOT and FHWA procedures for all social, economic and environmental (SEE) concerns. Environmental Documentation - The Consultant shall analyze the need for, and complete the preparation of the appropriate environmental documentation, depending on the alternative selected, in accordance with the Highway Project Development Process guidance for the Build Alternative, as compared to other reasonable alternatives considered as well as a No Build Alternative. Whether an EAW will be appropriate will depend on the preferred alternative selected and the impacts it may have to environmentally sensitive areas, as well as the level of environmental review required, and the level of permit requirements and other resource studies required. Page 7 of 16Stagecoach Trail North (CSAH 21) Washington County Public Works Pavement Management & Safety Improvement Project April 2016 In consultation with County and MnDOT staff, the Consultant will also prepare any necessary conclusion documents; Findings of Fact and Conclusions, draft Negative Declaration and/or draft Finding of No Significant Impact (FONSI). The environmental findings will be included in the Design Memorandum, if required. 2.3.3.PARKLAND EVALUATION The Consultant shall identify any public recreation facilities within or near the project and document potential impacts/mitigation and document accordingly. Coordination with the affected jurisdiction should be part of the scope, as needed.2.3.4.CULTURAL RESOURCES The Consultant shall identify any known cultural resources within or near the project via literature search or Phase 1 assessment, as appropriate, and document potential impacts/mitigation accordingly. Coordination with the MHS, SHPO, or MnDOT CRU should be part of the scope, as needed. 2.3.5.WETLAND DELINEATION The Consultant shall delineate wetlands within the project area, prepare a wetland delineation report, and complete acquisition of required mitigation credits. Washington County will provide any required payment for mitigation credits as needed. 2.3.6.PREFERRED ALTERNATIVE GEOMETRIC LAYOUT Upon selection of a preferred alternate, the Consultant will develop a municipally-approved preliminary geometric layout in accordance with the appropriate design standards, guidelines and policies. The layout will include horizontal alignments, profiles, roadway geometry, typical sections, preliminary construction limits, utility, and right-of-way impacts for the entire corridor. A cost estimate for total project costs, including agency cost participation, will be produced for the preferred geometric layout. 2.3.7.PRELIMINARY HYDRAULICS EVALUATION The Consultant will perform a hydraulic analysis for the preferred roadway corridor alternative selected to the extent necessary to determine major drainage issues or obstacles that may impact the roadway design. The findings of this analysis will then be summarized into a roadway design drainage report, to identify storm water management techniques and potential land acquisition/right-of-way needs for ponds and storm sewer systems. 2.3.8.GEOTECHNICAL EVALUATION The Consultant will hire a qualified firm to conduct a Geotechnical Evaluation and Report. The Consultant will incorporate recommendations, complete pavement design and determine the appropriate pavement reconstruction and/or pavement preservation options paying special attention to the area of center left turn lane additions and the reconstruction area between 34th Street and 47th Street. 2.3.9. RIGHT-OF-WAY The Consultant will determine construction limits and verify the Countys permanent right-of-way, permanent easement, and temporary easement needs for the preferred alternative selected. Washington County will prepare plats and acquire right-of-way. 2.3.10. ADDITIONAL TASKS The Consultant is encouraged to include and describe and additional tasks not mentioned within the RFP that will enhance the project

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Product Codes: 91896, 91894, 96862

Agency Information

Issuing Agency: County of Washington

State: Minnesota

Agency Type: State and Local

Contact: Public Works Department, 11660 Myeron Road North, Stillwater, Minnesota, 55082



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