Government Contract | Virginia
SOFTWARE, A TURNKEY WEB-BASED SYSTEM FOR STUDENT FEE MANAGEMENT AND ONLINE PAYMENT

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Bid Information


Bid Alert No: 00000507248

Bid Title: SOFTWARE, A TURNKEY WEB-BASED SYSTEM FOR STUDENT FEE MANAGEMENT AND ONLINE PAYMENT

Agency Bid No. Title: 16-1143-2EF

Received Date: 03/11/2016

Close Date: 04/08/2016

Purchase Type: Not Stated

Delivery Point:

Delivery Date: Not Stated

Special Notices: Questions Due By 03/22/2016

Specifications

Specifications include, but are not limited to:General RequirementsThe Successful Offeror shall be a firm regularly engaged in the sale and support of student fee management and online school payment software systems.The Successful Offeror shall provide all materials, labor and supervision to provide software, services, and support throughout the duration of the contract.The Successful Offeror shall provide a fully hosted web-based system that meets the specifications of this RFP.The Successful Offeror shall be in compliance with the Federal Education Rights and Privacy Act (FERPA).The Successful Offeror must agree to use the collected information in compliance with all applicable laws, rules and regulations, including, without limitation, those governing online privacy and use of credit card data (i.e. using credit card information only for purposes authorized by the cardholder); and IAW applicable Payment Card Industry (PCI) Data Security Standards.The Successful Offeror must ensure that its systems and processes comply with the Virginia Security for Public Deposits Act (Va. Code 2.2-4400 - 4411) that requires all public funds be deposited with a qualified public depository (approved for County funds as required by Va. Code 15.2-620) and secured with eligible collateral.Currently HCPS has 73 schools. Any new school/center will become party to this contract, with all rights and responsibilities being the same as agreed to in this contract.The system shall support multiple levels of permissions for administration and reporting (at a minimum, administrator, secretary and teacher). The primary users will be school based financial secretaries, teaching staff and administrative staff. In addition to school based staff the system shall provide for district level staff to have access to each school for auditing and troubleshooting.The system shall allow students, parents and guardians of students to maintain accounts and make payments directly associated to the student.The system shall have the capability to process transactions paid by cash, check or online payments (debit or credit card). No cash drawers will need to be supplied.The system shall be deployed on servers and equipment hosted by the Successful Offeror.

Bid Related Documents

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Amendments

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Product Codes: 20800, 20447, 20810

Agency Information


Issuing Agency: County of Henrico

State: Virginia

Agency Type: State and Local

Contact: Cecelia H. Stowe, Department of General Services Purchasing Office, 8600 Staples Mill Road, Henrico, Virginia, 23228

Phone: 804-501-5685

Fax: 804-501-5693

Email: sto05@co.henrico.va.us

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