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Road and Highway Building Materials: Asphaltic and Non-Asphaltic

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Bid Information

Bid Alert No: 00000539314

Bid Title: Road and Highway Building Materials: Asphaltic and Non-Asphaltic

Agency Bid No. Title: 304T-16-745-750 A1

Received Date: 04/12/2016

Close Date: 05/09/2016

Purchase Type: Not Stated

Delivery Point: Austin, Texas, 78752

Delivery Date: Not Stated


Specifications include, but are not limited to:. SCOPE OF WORK A.2.1 Introduction All of the requirements in this section are considered mandatory requirements that the State expects to be satisfied by the Respondent. Respondents must indicate their willingness and ability to satisfy these requirements (see Section A.4.9). These mandatory requirements will be evaluated on a Pass/Fail basis. The Respondent may be considered Non-Responsive if it fails to provide sufficient evidence of its ability to meet these requirements. A.2.2 Specifications/Requirements All materials furnished shall be in accordance with the latest TxDOT Standard Specification for Construction of Highways, Streets, and Bridges and the current TxDOT required statewide special provisions. Detailed descriptions of the products/services required will be found on the Regional Price Grids that CPA will send to Contractors on the Pre-Qualified Vendors List. Regional Price Grids will be dispersed according to the schedule found in Section A.4.2.RFP No. 304T-16-745-750 A1 Page A5 Condition of Products: Proposed products shall be new, unused, of current production, and in first class condition, including containers suitable for shipment and storage, unless otherwise specified in the solicitation. Measurements: In compliance with Item 520 Weighing and Measuring Equipment, and 520.2 Contractor shall provide certified scales, scale installations, and measuring equipment meeting the requirements of NIST Handbook 44, except that the required accuracy must be 0.4% of the material being weighed and measured. A.2.3Storage and Handling Instructions Contractor shall provide any special storage or handling instructions required, based on composition or characteristics specific to the material upon delivery of such materials to the Customer. A.2.4Delivery By Railcar An order to be primarily transported by rail must be for at least 4,560 tons or 40 car loads, whichever is less, unless Customer and Contractor agree to other minimum quantities. The Contractor shall keep records on tare weight, gross weight, and net weight on each load of the same type of mixture. The Contractor shall furnish accurate railroad bill of ladings, and provide certified weights to verify the accuracy and sensitivity of the scales for weighing. Contractor shall not offer pricing for delivery by railcar to a location for which the Contractor does not have access to certified scales to weigh each car at both loading and delivery points. When delivering by rail, truck scale weights at destination will be an acceptable alternative to rail weights. Rail shipments may be reweighed on a certified rail scale at or near the destination or the net material may be determined as it is being unloaded. For rail shipments the tolerance will be 0.8 percent of the gross weight if reweighted on rail scales and 1 percent of net weight if unloaded and reweighed on vehicle scales. By Truck Contractor is responsible for obtaining annual overweight tolerance permit if hauling material which exceeds the legal road weight. A.2.5Minimum Haul Miles Contractor will be allowed to invoice Customers for a minimum of ten (10) hauling miles for deliveries shorter than that distance. A.2.6 Material Pickup by Customer A C u s t o m e r m a y o r d e r m a t e r i a l a t t h e c o n t r a c t p r i c e f o r p i c k u p a t t h e p r o d u c e r s p l a n t o r p i t f o r loading into their own transport vehicles. Pick up will be during normal operating hours. TheRFP No. 304T-16-745-750 A1 Page A6 Contractor will be responsible for dispensing material safely into Customers transport vehicle. In no instance will the Contractor require the Customer to self-load materials. Customers will order material from the contractor that provides the best overall value for the State for specific projects. Best value will be determined by considering the price of the material and the impact of transportation using state resources, based on round trip travel distance to/from the Contractors location to the work site. Customers will document the best value determination in each procurement file. A.2.7Temporary Stock-In-Place Customers may request Contractor to produce material and stockpile it at Contractors location for pick-up by Customer at an agreed upon future date. Customer will inspect and/or test, and initiate payment when notified by Contractor that the material has been produced. When Contractor accepts a stock in place order, Contractor shall not invoice any additional fees for stockpile. A.2.8Demurrage Charge The Contractors driver shall report to the Customers representative at the time of arrival at the final delivery location and obtain a signature documenting the date and time. Written documentation of arrival shall be used when calculating demurrage charges, and included with any invoice charging for demurrage time. Trucks may be held for up to two hours at the job site at no additional expense to the Customer. A demurrage charge may be invoiced based on pricing on each line item of the applicable Regional Price Grid. The demurrage charge shall be invoiced in 15 minute increments. Demurrage charge may begin two hours after truck arrival at the job site or scheduled delivery time, whichever is later. If respondent fails to quote a demurrage charge, Respondent cannot invoice for demurrage during the contract period. A.2.9Methods of Delivery Delivery method may be railroad, truck, or a combination of the two. Delivery shall be made during the hours of 8:00 am to 4:00 pm (Central Standard Time), unless prior approval for delivery during alternate hours has been obtained from the Customer. In the event of any approval by the Customer for alternate hours delivery, Contractor may not invoice any additional charges for that delivery. Contractor is encouraged to obtain Customers hours of operation at time of order. A.2.10Late Delivery Remedy A late delivery fee may be levied by Customer for specific material only when Customer communicates the date, time, location, and on-time delivery provision to the Contractor and the specifics are clearly indicated on the purchase order. The Customer must provide at least five (5) days advance notice from the scheduled delivery date. The Customer has the option to deduct any accumulated late delivery fees prior to payment of an invoice, by reducing invoice total at time of payment. The Customer has the option to charge the Contractor a remedy of five (5) percent of purchase order value for every two hours beyond the confirmed delivery date and time with a cap of fifteen (15) percent of the total purchase order value. It will be the Customers responsibility to contact the Contractor to establish delivery dates and times. The late fee applies ONLY when contractor has not requested and received prior written approval from Customer to make delivery at other than the required date and time on the purchase order and the Customer has met the notification requirements of this Section.RFP No. 304T-16-745-750 A1 Page A7 The late delivery fee will only apply to deliveries made to actual roadway operations. Deliveries to stockyards will not be assessed a late delivery fee. Note: Providing material(s) which does not meet all specification requirements does not constitute delivery, and the late fee may continue to accrue until the Contractor delivers materials in full compliancewiththespecificationstoCusto m e r s delivery location. A.2.11 Contractor Delivery Remedy The Contractor has the option to charge the Customer the full delivery cost of a one-way delivery for any purchase order cancelled (at no fault of the Contractor) after on-time delivery has been made. A.2.12 Certifications Respondent is required to provide written documentation with their response (or within five days of request) assuring that all materials from Texas mines comply with the Surface Mining and Reclamation Act of 1975 (Sand, Gravel, Aggregates and other Minerals) and are from a source listed by the Department of Conservation or are in a class that is not subject to these requirements. A.2.13 Adding New Commodities and/or Services to the Contract after Award Following the contract award, additional commodities and/or services of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. CPA may send a formal request to successful Contractor(s) to provide a proposal on the additional commodities and/or services. All prices are subject to negotiation with a Best and Final Offer (BAFO). CPA may accept or reject any or all proposals. The commodities and/or services covered under this provision shall conform to the specifications and requirements as outlined in the request. A.2.14 Shipping Information All shipping shall be F.O.B. destination, freight pre-paid and add. Prices must include all shipping and handling fees, including but not limited to fees for any pumps and hoses necessary to offload material, unless specifically allowed for in the terms and conditions. Providing products or materials which do not meet all specification requirements does not constitute delivery. Delivery does not occur until the Contractor delivers products or materials in full compliance w i t h t h e s p e c i f i c a t i o n s t o C u s t o m e r s F . O . B . d e s t i n a t i o n , u n l e s s non-compliant delivery is specifically accepted, in whole or in part, by the Customer. Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made. If delay is foreseen, Contractor shall give written notice to the Customer and must keep Customer advised at all time of order status. Default in promised delivery (without accepted reasons) or failure to meet specifications authorizes the customer to purchase goods and services of this RFP elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the contractor. Failure to pay a damage assessment is cause for contract cancellation, removal of the Respondent from the States Centralized Master Bidders List (CMBL) and/or debarment

Product Codes: 15012, 74514, 74521, 74542, 74567, 74577, 74580, 74584, 75021, 75035, 75052, 75056, 75070, 75095, 74545, 74510, 74508, 74565, 75004

Agency Information

Issuing Agency: State of Texas - Comptroller of Public Accounts

State: Texas

Agency Type: State and Local

Contact: Gresham Kay

Phone: 512-463-4191




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