Government Contract | Delaware
Right of Way Reporting Management System

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Bid Information


Bid Alert No: 00001076105

Bid Title: Right of Way Reporting Management System

Agency Bid No. Title: 1847

Received Date: 09/01/2017

Close Date: 10/26/2017

Purchase Type: Not Stated

Delivery Point: Delaware

Delivery Date: Not Stated

Specifications

Specifications include, but are not limited to:Provide a web-based, business computer software system.The Right of Way (ROW) section of DelDOT is seeking a firm to provide or develop a web-based,business computer software system to manage their day-to-day business processes in order to eliminatetheir dependency on various antiquated applications and manual processes. The desired system will serveas a means to better collaborate, track projects and provide increased visibility on the performance of thedepartment. The selected system will allow authorized users (based on individual and group securityrules) to better capture essential events, due dates, deliverables and related activities into a comprehensivedatabase system. The system will allow for the tracking of projects on a real time basis; as well as, thecreation of ad hoc reports based upon the data entered, to be shared internally and externally to the publicand other governmental agencies. The system will also facilitate document creation capabilities utilizinginformation entered into the system to create necessary documents and communications required forROW related activities.The vendor should outline in the response how they can accommodate the following items that the systemshould include:DESIRED FEATURES1. SECURITY ROLESa. System shall have Single Sign On System shall require external users to access the system via an unique user id and passwordb. Administrator shall have the ability to add new users to the systemc. Administrator should have the ability to modify user credentials and accessd. Administrator should have ability to create a group2. GENERAL PREREQUISITESa. User shall be able to enter/add notes at any time during the processb. All notes entered should be saved to the history logc. User should be able to access content on any browser Must support most current versions of IE, Chrome, Firefox, Edge and Safari utilized byDelDOT3. WORK FLOW FEATURESa. System shall have ability to define events within a processb. Flow of events can be based on rules or decisions prompted by a completed event Events can be a one to one or one to many flowc. Events can be identified as "manual" or "automated"d. User should be able to modify events at any time (may intersect one event in a flow or the entireprocess moving forward) based on user access rolese. User should be able to remove an event within a process at the project or entire workflow levelbased on user access rolesf. User to be able to enter information about an event4. WORK FLOW ASSIGNMENTa. Administrator shall have ability to assign a user or group to an event at the project and/or entireworkflow levelb. User will be able to take ownership of an event within assigned Group queuec. Administrator to have the ability to manually re-assign an event that has already been assigned toanother user or group5. WORK FLOW NOTIFICATIONSa. System should support automatic notification of an event within a processb. System to support a rules engine to configure notifications Examples include, but not limited to alerts, reminders, approvals, rejections, assignments, etc.6. REPORTING - REPORT FEATURESa. User shall be able to create and generate reports at any timeb. User shall have ability to add additional search parameters7. DOCUMENT CREATIONa. System shall have ability to create an user-configurable document template within a layoutdesigner based on jurisdictional and business rules Examples include, but not limited to memos, letters, contracts, leases, labels, etc.b. System shall support the creation of a document (single or in bulk) via a document templatec. System should have the ability to support business approved electronic signaturesd. User will have ability to view and modify documents and templates based on user access rules8. TRACKING & MONITORINGa. System shall record details of events as actions are performedb. System shall have ability for user to see status of all activities within a work flow at any time

Product Codes: 20820, 20837, 20884, 20876, 92040, 92003, 20811, 92064

Agency Information


Issuing Agency: State of Delaware - Department of Transportation

State: Delaware

Agency Type: State and Local

Contact: Jennifer Cohan DelDOT Transportation Administration Building, 800 Bay Road, Dover, Delaware, 19901

Phone: 302-760-2031

Fax: 302-739-2254

Email: dot-ask@state.de.us

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