Government Contract | Arizona

Bid Information

Bid Alert No: 00000539940


Agency Bid No. Title: 16-44

Received Date: 04/11/2016

Close Date: 04/28/2016

Purchase Type: Term:

Delivery Point: Glendale, Arizona

Delivery Date: Not Stated


Specifications include, but are not limited to:. 1.0 SPECIFICATIONS 1.1 INTRODUCTION 1.1.1 The City of Glendale, Arizona (City) Human Resources Department, invites proposals from your company for Third Party Administration of Retiree Billing Services. 1.1.2 Our objective is to ensure accurate retiree billing, premium collection from various sources, and accurate premium payment and reporting plus reconciliation of premium collected with billing for various benefit providers. 1.1.3 The anticipated effective date of the contract will be June 7, 2016. 1.2 BACKGROUND 1.2.1 The City of Glendale offers all retirees the option to continue coverages for which they were eligible while employed; this includes health, dental, vision and life insurance. We currently have approximately 650 retirees participating in this program. 1.2.2 Retirees electing such coverage are responsible for the full premium minus any subsidy they may receive from the Arizona State Retirement System (A.S.R.S.). The retiree may cover dependents as well and are also responsible for their full premium cost. 1.2.3 Human Resources currently utilities a third party administrator to bill retirees for appropriate premiums who then remits collected premiums to the City for distribution to appropriate benefit providers. The third party administrator also coordinates with our Retiree Health Savings Account vendor for payment of retiree premiums. 1.3 SCOPE OF DESIRED SERVICES Administrator shall: 1.3.1 Send correspondence to each Retiree describing their role in the administration of the Plan, billing and collection process, acceptable payment methods, and customer contact information, and any other information requested by the City. 1.3.2 Shall forward to each retiree a monthly bill for the retirees share of the cost of his or her retiree insurance coverage for the ensuing month and shall send monthly late notices to any retiree who fails to timely remit the monies due under any such bill. 1.3.3 Shall collect from retirees the monies billed for, and shall forward all the monies collected to the City with appropriate instructions to pay insurance carriers and any other providers of retiree coverage. 1.3.4 Shall notify the City should a retiree fail to make any premium payment for insurance coverage that he or she is receiving by the deadline for same.City of Glendale Materials Management Solicitation Number: RFP 16-44 RETIREE BILLING SERVICES THIRD PARTY ADMINISTRATORCITY OF GLENDALE Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301 4 1.3.5 Shall coordinate with the current Retiree Health Savings Account vendor to accept payments from those accounts for retiree premiums if applicable. 1.3.6 Shall provide the City with timely responses to questions or concerns. 1.4 PROPOSAL REQUIREMENTS 1.4.1 The third party administrator must provide a cover letter that contains the following information: Identification of the firm, including name, address and telephone number; Verification that firm is authorized to do business in Arizona; A statement to the effect that the firm meets the Citys eligibility requirements and the proposal shall remain valid for a period of not less than one hundred twenty (120) days from the date of submittal; and Signature of a person authorized to bind the firm to terms of the proposal. The City may also require a demonstration of your system and its capabilities

Bid Related Documents

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Product Code: 94610

Agency Information

Issuing Agency: City of Glendale

State: Arizona

Agency Type: State and Local

Contact: Crista Clevenger Materials Management, 5850 West Glendale Avenue, Suite 317, Glendale, Arizona, 85301

Phone: 623-930-2865




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