Government Contract | Virginia

Bid Information

Bid Alert No: 00000521818


Agency Bid No. Title: FMA-RFP-140-2016

Received Date: 03/24/2016

Close Date: 04/25/2016

Purchase Type: Term:

Delivery Point: Fort Monroe, Virginia

Delivery Date: Not Stated


Specifications include, but are not limited to: The selected offeror shall provide three (3) full time maintenance technicians consisting of two (2)Maintenance I and one (1) Maintenance II, who will report to the Authoritys Maintenance Supervisorfrom 8:30 a.m. to 5:00 p.m. daily, Monday through Friday. Maintenance technicians will participate inOn-Call rotation on Saturdays, Sundays and holidays, to be scheduled by the FMA MaintenanceSupervisor. The selected offeror shall be responsible to maintain continuous staffing of three (3)technicians. Contractor provided staffing shall not be less than two (2) technicians for longer than two(2) consecutive work days. The selected offeror shall provide substitute/replacement technicians asneeded during scheduled vacations and planned absences expected to exceed two (2) consecutive workdays. Substitute/replacement technicians shall be equally or better qualified than the absent technicianand will be billed at the same pre-agreed upon rate as the absent technician.Qualifications of the maintenance technicians shall be as follows:Maintenance I: General Maintenance, light electrical & plumbing and HVAC experienceMaintenance II: HVAC CertifiedThe Residential Maintenance Technicians shall have the necessary skills commensurate with residentialmaintenance including but not limited to: plumbing, light electrical, HVAC, light carpentry, painting, drywall and plaster repair. Technicians will complete maintenance tasks as directed by the FMAMaintenance Supervisor. A high standard of professional appearance is expected by the FMA. Properwork attire will be worn by all maintenance technicians during regular and non-regular working hoursincluding on-call weekends and holidays while on-site. Contractor will be responsible for providingappropriate work attire to technicians. Attire to be approved by FMA.The selected offeror shall use its best efforts to do, or cause to be done, everything reasonablynecessary or desirable to hire maintenance technicians from the Hampton Roads Area. The Contractoris solely responsible for hiring, interviewing and background screening potential technicians.Maintenance technicians are required to maintain a valid drivers license with no pending action whileassigned to Fort Monroe. A lapse in driving privileges for any reason will be cause for termination. Themaintenance technicians shall pass a comprehensive background screening to include credit history,criminal history and employment history. The background screening shall be provided to the FMA forapproval prior to the technician reporting for work on this contract.Safety training for technicians and training to maintain the required qualifications as specified above willbe the responsibility of the selected offeror. FMA will assume financial responsibility for additional skillstraining only when required by the Authority.The FMA shall provide all tools, equipment and supplies required to perform the maintenance and/orrepairs. Transportation while the technicians are on-site will not be provided by FMA. Owner mayreimburse Contractor for technicians use of personal vehicles while onsite during regular labor hours FMA-RFP-140-2016Page 8 of 11only, not for commuting to and from Fort Monroe. Technicians will submit mileage reimbursementrequests along with weekly time sheets for approval.The Authority will be responsible for all communication with residents regarding work orders. Should itbe determined that it is necessary for an outside contractor to be hired to complete a work order, FMAwill contract directly with an appropriate individual or firm. The Authority shall be responsible for finalinspection and approval of all work performed by outside contractors. FMA will be responsible fordetermining scope of work for any turns and initiating all work orders.All keys to residential units will be supplied by FMA and will be returned to the Residential Leasing Officeat the end of each day. Should keys be lost, stolen or otherwise not returned, the selected offeror willbe responsible for the cost of replacing the keys or the locks in the case of an occupied unit.Incidental charges associated with on-call service, including but not limited to, parking fees, toll charges,tickets, etc. shall be incurred by the selected offeror at no additional charge to FMA. The on-calltechnician will be paid for on-call labor hours from the time they arrive at the work site until theemergency has been resolved or the technician leaves the work site. In response to an emergency call,the technician may request mileage reimbursement equivalent to the mileage from their place ofresidence to Fort Monroe with a maximum of 30 miles.The selected Offeror shall provide and maintain at its sole expense the required insurance:Workers Compensation and Employers Liability with statutory compensation benefits and$500,000 per coverage bodily injury and disease limits.Crime Insurance providing Employee Dishonesty coverage in the minimum amount of $1 million.Professional Liability for errors and omissions with a per occurrence limit of not less than $1million protecting FMA against losses from the negligent acts, errors, and/or omissions ofContractors officers, agents and employees.Any and all other insurance necessary to adequately provide services specified herein.The selected Offeror is an independent contractor and the execution of a contract resulting from thisRFP shall not be construed to create a joint venture or partnership arrangement between FMA and thecontractor. The Residential Maintenance Technicians will be and will remain employees of the selectedOfferor. Time cards, attendance, performance and discipline will be done by the selected offeror not bythe Authority.FMA-RFP-140-2016Page 9 of 11FMA offices will be closed on the following holidays but technicians may be required to be on-call.New Years Day Labor DayLee-Jackson Day Columbus DayMartin Luther King, Jr. Day Veterans DayGeorge Washington Day ThanksgivingMemorial Day Day after ThanksgivingIndependence Day Christmas Day

Bid Related Documents

Download Solicitation Notice

Product Code: 90962

Agency Information

Issuing Agency: Fort Monroe Authority

State: Virginia

Agency Type: State and Local

Contact: 151 Bernard Road, Fort Monroe, Virginia, 23651



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