Government Contract | Washington
Quality Assurance for Facilities Portfolio Management Tool

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Bid Information

Bid Alert No: 00000564599

Bid Title: Quality Assurance for Facilities Portfolio Management Tool

Agency Bid No. Title: 16-700

Received Date: 05/06/2016

Close Date: 06/06/2016

Purchase Type: August 1, 2016 March 31, 2017

Delivery Point:

Delivery Date: Not Stated

Special Notices: Questions Due By 05/16/2016 03:30 PM


Specifications include, but are not limited to:The Office of Financial Management (OFM), Facilities Oversight Program, is soliciting proposals from Bidders to procure the Services of a Quality Assurance Contractor to provide quality assurance for Washingtons Facilities Portfolio Management Tool (FPMT) project. The purpose of the FPMT project is to acquire a hosted, web-based technology solution that allows the Office of Financial Management (OFM) to gather, validate, visualize, and store facilities inventory information for all state agencies, boards, commissions and higher education institutions. The system will be used to provide comprehensive and accurate facilities data for decision-making, conduct thorough analysis of facilities, develop alternatives, and improve long-term planning. OFM will use this system to make key decisions in an effort to maximize the use of the states leased and owned real estate assets and their related funding.The inventory of state-owned and leased facilities used by state agencies represents a significant financial investment by the citizens of Washington. Washingtons facilities inventory includes approximately 112 million square feet of facilities. This includes 13.5 million square feet of leased space and 98.4 million square feet of owned space. The inventory contains more than 10,500 facilities records.To understand and manage this investment, RCW 43.82.150 requires OFM to develop and maintain an inventory system of all facilities owned and leased by state government. OFM is currently manually gathering and maintaining facilities inventory data. A commonly used, comprehensive facilities inventory and portfolio management technology solutions does not currently exist within the state enterprise. Approximately eighty (80) agencies, boards, commissions and institutions of higher education are required to report to OFM annually and are currently using Microsoft Excel for that purpose. Spreadsheets for gathering the required data are transmitted to and from these organizations through email. The process and tools used to maintain the inventory are cumbersome, require a large amount of staff time, limit the amount of data that can be gathered and analyzed, the frequency of reporting, and reporting capabilities.The state of Washington employs a federated facility planning and management model for overseeing, managing, acquiring and disposing of the real estate in this inventory. Federated means that some agencies have centralized authority and some have de-centralized authority. OFM has responsibility for:Gathering from agencies statewide facilities inventory data (including location and related characteristics, condition, last major project information, and space use data),Establishing and enforcing statewide facilities policies and workplace strategies,Developing strategic facilities plans,Conducting analysis of facilities alternatives,Evaluating leasing and ownership alternatives,Reviewing (and where necessary developing) operating and capital budgets,

Bid Related Documents

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Product Codes: 20855, 91888, 92003

Agency Information

Issuing Agency: State of Washington - Office of Financial Management

State: Washington

Agency Type: State and Local

Contact: Bonnie Lindstrom

Phone: 360-902-0568

Fax: 360-664-2832




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