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Prop 39 CCC/IOU Lighting Project Berkeley City College

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Bid Information

Bid Alert No: 00000413689

Bid Title: Prop 39 CCC/IOU Lighting Project Berkeley City College

Agency Bid No. Title: 15-16/08

Received Date: 11/09/2015

Close Date: 12/10/2015

Purchase Type: Not Stated

Delivery Point: Oakland, California

Delivery Date: Not Stated

Special Notices: Pre-Bid Conference Mandatory 11/18/2015 11:00 AM, Questions Due By 11/23/2015 04:00 PM, Bidder Preregistration


Specifications include, but are not limited to:The selected vendor/firm is responsible for the timely completion of the entire project. Projectdeliverables include, but is not limited to:1. Removal and proper disposition of current fixtures: The removal of fixtures and anyassociated equipment must be done without irreparable harm or alter the Districts property.Once removed, vendor will properly dispose of the fixtures. If appropriate, the fixtures may bedonated or recycled. Disposal considerations include relevant law(s), the Districts policy, andbest practices. Where applicable, consideration will also include relevant Proposition 39,CCC/IOU, and Alameda Municipal Power guidelines or requirements.2. Installation of new fixtures: The new fixtures must meet all relevant building or electricalcodes. Installation of new fixtures will not irreparably harm the Districts property. Thevendor/firm must leave the Districts property in at least as good a condition as it was found.3. Training of District Personnel: The vendor/firm will train the Districts personnel on operating,servicing, maintaining, removing, replacing, disposal of the fixture, and all requireddocumentation.4. Inventory: Vendor will submit an accurate inventory of fixtures, lights, controls, andcomponents that includes items such as description, location, zones, kW usage, and projectedlife spans, cut sheets, drawings, and photographs of installations and locations. Page 2 of 45. Schedule: The vendor will submit a schedule with graphic representations of the timelines bywhich the project will be completed. At each stage, the schedule will identify the percentageof the project that has been completed. If the schedule slips, the vendor will inform theDistrict and provide a solution to return the project to schedule.6. Scheduling Constraints: The vendor/firm must work with the Colleges operational schedules.To avoid disrupting classes, retrofit of classroom fixtures may not be done during scheduledclass/lab sessions. This requirement is true for all teaching and learning spaces. However, itis particularly true for classrooms, libraries, theater, and study halls, etc. Therefore, it is likelythat work in some of these areas must be done at night, on weekends, federal/state holidays,and/or during instructional breaks, such as Christmas and Spring breaks. In such cases, thevendors proposal should, accordingly, factor these scheduling constraints in its pricing. In thecase of office space, in collaboration with the respective occupants, work may be scheduledduring the regular work week. In those cases, the occupants must agree in writing to theschedule, and the vendor must strictly adhere to the agreed schedule.7. Project Management: The vendor/firm will work closely with the Districts project manager toensure timely project completion and minimum disruption to campus and/or District activities.The vendor will lead a project kick-off meeting for Berkeley City College segment of theproject. The vendor will also lead a separate kick-off meeting for the College of Alamedasegment of the project. At a minimum, the vendor will (1) provide an overview of the project,(2) display the fixtures, controls, components, etc., (3) explain the savings (e.g., reduced kW,reduced maintenance, and, (4) introduce themselves to the college administrators, engineers,custodians, and college facilities committee representative(s). The vendor will also do aproject closeout meeting where the vendor will, at a minimum, report on the (1) projectdeliverables, (2) demonstrate how the fixtures operate, and, (3) explain the project warrantyand provide the point(s) of contact to resolve warranty issues.8. Lighting Controls: The selected firm will install lighting controls, where required by CaliforniasTitle 24. Vendor will recommend additional controls, beyond the requirements of Title 24, ifthose controls will help the District to further conserve resources (energy, maintenance,equipment replacement, etc.). Ideally, lighting controls will include dimming, color tuning,occupancy sensors, and daylight sensors. The vendor will state which lighting controls itintends to install.9. Payment: The vendor/firm will work closely with the Districts personnel and/orrepresentatives to secure payment from Prop. 39, CCC/IOU rebates, and rebates from theAlameda Municipal Power. The vendor understands that some payments from rebates are notavailable until the District receives the rebates.

Product Codes: 93153, 91438

Agency Information

Issuing Agency: Peralta Community College District

State: California

Agency Type: State and Local

Contact: Marie Hampton, Purchasing Services 333 East 8th Street, Oakland, California, 94606

Phone: 510-466-7225

Fax: 510-466-7243




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