Government Contract | West Virginia
Professional Coordination and Processing of the Auctioning of Surplus Property

Bid Information

Bid Alert No: 00000575092

Bid Title: Professional Coordination and Processing of the Auctioning of Surplus Property

Agency Bid No. Title: 90003592V

Received Date: 05/18/2016

Close Date: 06/01/2016

Purchase Type: Not Stated

Delivery Point:

Delivery Date: Not Stated

Special Notices: Questions Due By 05/24/2016 12:00 PM


Specifications include, but are not limited to:West Virginia Universitys Property Management unit within the Financial Services Department is responsible forthe disposal of property that has become surplus and no longer needed at WVU. The successful firm/individualshall agree to contract with WVU to provide the following: (Please address each area completely) Work with WVU Property Management staff to determine auction dates and times. When and how do younormally schedule auctions? Meet with representative(s) of WVU Property Management to determine and review the items to be sold and todetermine the date and time of the auction.o How do you propose that you review and organize the items to be sold?o How do you decide what items will be sold in lots versus individually? Develop and implement advertising strategies to promote auctions to the public in a time period that givesadequate prior notice of the sale to the public. The selected vendor will bear all expenses associated withadvertising of the sale. Please describe the methods you will utilize for advertising the sales/auctions of WVUproperty and the time period before the auction that the advertising will occur. Additionally, advertisingconsiderations should be discussed in advance to ensure adequate regional advertising is considered. Provide all labor and materials necessary to produce a professional, productive sale. All such work will beperformed by professional staff personnel of the firm who are listed on the firms payroll. How many staff willyou provide for each sale/auction, and what duties will they perform? Abide by any minimum bid specifications specified by WVU for specific items for sale. How are minimumbids advertised or communicated to the public/customers? Provide an electronic detailed sales report to WVU Property Management which includes Sales price, date ofsale, tag number and/orlot number, description of asset, and the name of the buyer, buyers number assigned byauctioneer, and mailing adress(preferably in Microsoft Excel or in a format that converts easily to MicrosoftExcel). What format will be used to give WVU electronic results of each sale? (Microsoft Excel is preferred)What data elements will be included in this report?

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Product Code: 96209

Agency Information

Issuing Agency: West Virginia University

State: West Virginia

Agency Type: State and Local

Contact: Michelle Royce, West Virginia University Procurement, Contracting & Payment Services (PCPS)

Phone: 304-293-9778

Fax: 304-293-8152




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