Government Contract | Georgia
Probation Services

Bid Information

Bid Alert No: 00000538716

Bid Title: Probation Services

Agency Bid No. Title: 16045

Received Date: 04/08/2016

Close Date: 04/25/2016

Purchase Type: Not Stated

Delivery Point: Gainesville, Georgia

Delivery Date: Not Stated

Special Notices: Questions Due By 04/15/2016 02:00 PM


Specifications include, but are not limited to: Scope of WorkThe services under this contract shall include, but not necessarily be limited to, the services listedin the following section. Proposer should describe, in the same order as listed in this RFP,how they will provide these services to the Court.Scope of Work: Services to the Court Provide a system of justice available to sentenced misdemeanants, preferably with no costto the Court. Provide staff available during all sessions of court to perform intake on sentencedmisdemeanants, including digital images. Provide conferencing with court staff on cases. Provide conferencing with personnel of the Solicitors Office on cases. Provide conferencing with judges on cases. Coordinate case scheduling with court staff. Maintain computerized, online, records for everyone sentenced to probation. All datagenerated by the vendors computerized system is the property of the Municipal Court of theCity of Gainesville and shall be surrendered upon contract termination or request for thevendors data in a format compatible with the Citys internal software systems. While theservice providers computer system may not be compatible with the Citys casemanagement software (Courtware Solutions), cooperation is necessary in order to automatetransactions shared between systems in order to eliminate duplication of entry and errors indata. Compatibility is a desirable feature, however, and will be viewed favorably in anyresponse. Prepare and serve approved paperwork on probationers. Prepare delinquency reports and submit to Judge, Solicitor, and other court staff asrequested. Prepare warrants when appropriate. File revocation petitions and orders and coordinate scheduling for hearings. Provide testimony at delinquency or revocation hearings.Page 11 of 15 Collect fines and fees due the court from probationers. Collect for disbursement monies ordered by the court for restitution and as required by Statelaw. Establish and maintain computerized, integrated case record management and casefinancial management systems for active as well as closed cases. These systems shall beaccessible by court staff. Materially comply with all City finance department requests for daily records/receipts informats specified by this department. Maintain a call system establishing access to the probation service employees after normalbusiness hours, including holidays and weekends. Included in this after-hour service wouldbe the acceptance and confirmation of cash bond payments on probationers. Employ professional probation officers who meet or exceed the education, training andprofessional experience levels required by State law, County and Municipal ProbationAdvisory Council rules, and rules and regulations that may become promulgated by theState Board of Community Supervision. Employ a professional staff with a minimum of a high school diploma or GED and meetingCounty and Municipal Probation Advisory Council rules and rules and regulations that maybecome promulgated by the State Board of Community Supervision. Ensure staff is trained in accordance with County and Municipal Probation Advisory Councilrules and rules and regulations that may become promulgated by the State Board ofCommunity Supervision. Maintain accurate records for work completed using forms and formats approved by theCourt and reporting techniques that will better assist in determining accountability forservices. The court reserves the right to change reporting requirements / formats from timeto time and to increase or diminish the amount of any other class of work as may bedeemed necessary by actual demand of service. Ensure Probation Officers maintain acceptable caseload work levels; maintain oneProbation Officer for every 200 probationers or fewer. Remit to the court by direct deposit into the Courts designated revenue account at a Courtspecified bank, on a daily basis, all court fines and fees collected during the previousworkday. Provide the Court and City finance office, on a daily basis, the bank receipt for all depositsand a transaction report showing all monies collected, by whom and for what purpose,showing all fees collected from defendants by the provider for services rendered on behalfof defendants. Specify who will be responsible for the receipt of funds and how and who maintains theinternal controls checks and balance system of accountability of the associated funds.Page 12 of 15 Provide a monthly report to the Court that includes the following information: Probationers name and address; Court case number; Charge description; Statute code; Sentence date; Duration of ordered probation; Fines + costs imposed, paid, due; Total probation fee (monthly rate x months sentenced to probation) Total probation fee collected; Total probation fee balance; Last date of contact; Sentencing judge; Statutes; and Probation officer

Product Code: 91570

Agency Information

Issuing Agency: City of Gainesville

State: Georgia

Agency Type: State and Local

Contact: Matthew Hamby

Phone: 770-535-6899

Fax: 770-535-5636




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