Government Contract | West Virginia
Printing WVU Extension Services

Bid Information

Bid Alert No: 00000536854

Bid Title: Printing WVU Extension Services

Agency Bid No. Title: 90003582V

Received Date: 04/12/2016

Close Date: 05/02/2016

Purchase Type: Not Stated

Delivery Point: West Virginia University, Morgantown, West Virginia

Delivery Date: Not Stated

Special Notices: Questions Due By Optional 04/18/2016 12:00 PM


Specifications include, but are not limited to:. PURPOSE. West Virginia University on behalf of its Board of Governors (hereinafter referred to as WVU or University) seeks qualified firms to submit proposals for Printing of WVU Extension Service Garden Calendar. 3.2.ABOUT THE UNIVERSITY. As a land-grant institution in the 21st century, West Virginia University delivers high-quality education, excels in discovery and innovation, models a culture of diversity and inclusion, promotes health and vitality, and builds a pathway for the exchange of knowledge and opportunity between the state, the nation, and the world. In 1862, the U.S. Congress passed and President Abraham Lincoln signed the first Land-Grant Act (also known as the Morrill Act for its sponsor, Rep. Justin Morrill of Vermont). On October 3, 1863, the West Virginia Legislature voted to accept a grant of land totaling 150,000 acres from the federal government. Funds from the sale of this land were used to establish WVU in 1867. The purpose of the Land-Grant Act was the endowment, support, and maintenance of at least one college where the leading object shall be, without excluding other scientific and classical studies and including military tactics, to teach such branches of learning as are related to agriculture and the mechanic arts, in such manner as the legislatures of the States may respectively prescribe, in order to promote the liberal and practical education of the industrial classes in the several pursuits and professions in life. In 1890, the second Morrill Land-Grant Act led to the creation of many of Americas historically black colleges and universities. Today, there are 76 land-grant universities that trace their beginnings back to the 1862 or 1890 Land-Grant Acts. These universities, including WVU, constitute the core membership of the Association of Public and Land-Grant Universities (APLU). WVU is proud of its history as a land-grant university and remains dedicated to its land-grant mission of promoting access to higher education and applying research to meet the needs of West Virginians. The land-grant mission is at the core of WVUs identity as a university, from the Extension Service and Engineering to Public History and Health Sciences. Every WVU college and unit, from Morgantown to Montgomery and Charleston to Keyser, is an integral part of WVUs land-grant past and future. As a Research University (High Research Activity) as classified by the Carnegie Foundation for the Advancement of Teaching, WVU faculty conduct $177.7 million annually in sponsored contracts and research grants. Accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools and dozens of specialized academic agencies, WVU operates on a budget approaching $955 million a year.P a g e | 12WVU is accredited by the Higher Learning Commission. Many WVU programs hold specialized accreditation. The WVU Board of Governors is the governing body of WVU. The Higher Education Policy Commission in West Virginia is responsible for developing, establishing and overseeing the implementation of a public policy agenda for the states four-year colleges and universities. E. Gordon Gee is WVUs 24th president. WVU is located in Morgantown, W.Va., population 31,073 (U.S. Census Bureau, 2014), and was rated No. 1 Small City in America by Business Insider named Morgantown the ninth best college town in America. Within easy traveling distance of Washington, D.C., to the east, Pittsburgh, Pa., to the north, and Cleveland and Columbus, Ohio, to the northwest. Other recent rankings: included Morgantown in their 10 great places to live list; one of Best Sports Cities by Sporting News; 5th Best Small Metro by Forbes; 12th overall Hottest Small City by Inc.; one of 50 Smartest Places to Live by Kiplingers; and the second-ranking Best College Town for Jobs by Forbes. WVU has divisional campuses in Charleston, Keyser, Martinsburg and Beckley. The WVU System spans the state, including 518 buildings on 15,880 acres (main campus 430 buildings/1,456 acres). WVU is home to more than 8,400 faculty, staff, and graduate assistants. Fall 2015 main campus enrollment is 28,776. The fall 2015 WVU System enrollment is 31,51422,757 undergraduate, 5,077 graduate, and 1,632 professional students. Students come from 113 nations, every US state (and D.C.), and all 55 West Virginia counties. Fifteen colleges and schools offer 193 bachelors, masters, doctoral, and professional degree programs in agriculture, natural resources, and design; arts and sciences; business and economics; creative arts; dentistry; education and human services; engineering and mineral resources; journalism; law; medicine; nursing; pharmacy; physical activity and sport sciences; public health. Hundreds of distance education and online classes are available. A member of the Big 12 Conference, WVU competes in 17 intercollegiate varsity sports in Division 1-A. Students can choose from 475 student organizations, or participate in an active intramural program or a variety of club sports. Over 900 students traveled to another country for study abroad courses in the 2014-2015 academic year. WVU earned the Carnegie Foundations Community Engagement Classification joining only 6% of all universities. Students completed 61,517 hours of community service in 2013. WVU ranks nationally for prestigious scholarships: 24 Rhodes Scholars, 22 Truman Scholars, 40 Goldwater Scholars, 2 British Marshall Scholars, 4 Morris K. Udall Scholars, 5 USA Today All-USA College Academic First Team Members (and 11 academic team honorees), 12 Boren Scholars, 25 Gilman Scholars, 43 Fulbright Scholars, 3 Department of Homeland Security Scholars and 22 Critical Language Scholars.P a g e | 13Nineteen WVU faculty have been named Carnegie Foundation Professors of the year. There are almost 5,000 faculty members and graduate assistants who guide and mentor students, along with over 800 staff members. By 2020, WVU will attain national research prominence, thereby enhancing educational achievement, global engagement, diversity and the vitality and well-being of the people of West Virginia.14 | P a g e 4.SCOPE OF SERVICES AND REQUIREMENTS. 4.1.SCOPE OVERVIEW AND DETAILS. See ATTACHMENT A Scope of Work and ATTACHMENT B Estimated Shipping Information5.TERMS AND CONDITIONS 5.1.GENERAL. The following terms and conditions shall apply to any contract entered into by the Proposer (Vendor) and the University as a result of this RFP: 5.1.1.Vendor shall promptly commence and diligently prosecute the Services in a safe, careful, skillful, efficient and workmanlike manner in accordance with recognized methods and practices, in compliance with all lawful policies of the University, and in compliance with all federal, state and local laws, rules and regulations, orders and permits, now existing or hereinafter enacted with respect to the Services and the Vendor, including but not limited to, laws relating to equal employment opportunity, as well as all generally accepted standards applicable to such work. 5.1.2.Vendor shall certify that it does not owe any debt or delinquent taxes to the State of West Virginia at the time of execution of any PO/Contract issued, if any, pursuant to this RFP as required by W. Va. Code 5A-3-10a. 5.1.3.Prior to the award of any contract, the vendor must participate in a security assessment conducted by WVU. The security assessment may include, but not be limited to: identifying the sensitive data which will be resident within the vendors system, answering questions on the vendors information security operations, and allowing WVUs Information Security Services unit to complete a web application security scan of the vendors system. 5.1.4. Vendor shall certify and warrant that to its knowledge, no officer or employee of the State of West Virginia or University has participated in any decision relating to any PO/Contract issued, if any, pursuant to this RFP which affects his/her personal interest or the interest of any corporation, partnership, or association in which (s) he is directly or indirectly interested, as set forth in W. Va. Code 6B-1-2, et seq. (2010). 5.1.5. Vendor shall certify and warrant that it (a) has full power and authority to enter into any PO/Contract issued, if any, pursuant to this RFP and (b) will not hereafter enter into any agreement or understanding with anyone else that might conflict with such PO/Contract entered into by University and Vendor. 5.1.6. Unless otherwise directed by University in writing, Vendor shall secure all necessary permits, licenses, bonds (if applicable) and identification numbers required to perform the Services and shall pay all fees in connection therewith. Vendor shall be fully responsible for compliance with same and shall fulfill all obligations in relation thereto. If requested, Vendor shall provide University with copies of all permits, licenses, bonds and identification numbers required to perform the Services. 5.1.7. Vendor shall provide to University all documentation necessary and required to show proof of insurance and proof of Workers Compensation coverage prior to University executing this Agreement. Vendor further agrees and understands that failure to maintain the required insurance as stated in any PO/Contract issued pursuant to this RFP may lead to termination of any PO/Contract, in the sole discretion of University15 | P a g e 5.1.8.Upon request, vendor must provide cyber liability insurance documents which will explain how WVU data resident in the vendors system is protected in the event of a system compromise or a data disclosure. 5.1.9.Vendor shall perform the Services as an independent contractor. University is interested only in the results to be achieved and compliance by Vendor with the terms and conditions of any PO/Contract issued, if any, pursuant to this RFP and all applicable laws. The conduct and control of the Services shall lie solely and exclusively with Vendor. Neither Vendor nor any of its agents, employees, subcontractors, servants or invitees (collectively Vendors Employees) shall be considered an agent or employee of University, nor shall anything in any PO/Contract issued, if any, pursuant to this RFP be construed as creating a single enterprise or joint venture, for any purpose. Vendors Employees are not entitled to any benefits provided by University for its employees. However, the work shall be subject to the right of inspection and approval by University and all applicable governmental authorities. Vendor shall be solely responsible for the acts of Vendor and Vendors Employees during the performance of the Services. 5.1.10.Examination of Records and Vendors Progress. The University shall have access to and the right to examine any pertinent books, documents, papers, and records of Vendor involving transactions related to any PO/Contract issued, if any, pursuant to this RFP until the expiration of three years after final payment is made to Vendor under such PO/Contract. In the performance of the Services, Vendor has the authority to control and direct the performance of the details of the work, the University being interested only in the results obtained. However, the work contemplated any PO/Contract issued, if any, pursuant to this RFP must meet the Universitys standards and approval and shall be subject to the Universitys general right of inspection and supervision to secure the satisfactory completion thereof. 5.1.11.Publicity. It is also agreed that no advertising publicity matter having or containing any reference to West Virginia University, or in which the name is mentioned, shall be made use of by the Vendor or anyone on the Vendors behalf unless and until the same shall have first been submitted to, and received the written approval of, an authorized representative of the University. 5.1.12.Non-Discrimination. The Vendor agrees: (a) not to discriminate in any manner against an employee or applicant for employment because of race, color, religion, creed, age, sex, marital status, national origin, ancestry, sexual orientation, or physical or mental handicap unrelated in nature and extent so as reasonably to preclude the performance of such employment; (b) to include a provision similar to that contained in subsection (a), above, in any subcontract except a subcontract for standard commercial supplies or raw materials; and (c) to post and to cause subcontractors to post in conspicuous places available to employees and applicants for employment, notices setting forth the substance of this clause. 5.1.13. Intellectual Property. All of the materials developed by Vendor and all materials prepared for an delivered to the University by Vendor under any PO/Contract issued, if any, pursuant to this RFP shall belong exclusively to the University and shall be deemed to be works made for hire and the University shall be the sole owner of all copyright and other proprietary rights (both tangible and intangible), title and interest therein, including the right to revise, edit, and distribute same. Notwithstanding the foregoing, nothing contained in any PO/Contract issued, if any, pursuant to this RFP shall convey or transfer ownership of or rights to Vendors Intellectual Property. For the purpose of any PO/Contract issued, if any, pursuant to this RFP, Vendors Intellectual Property shall mean and include those tools, templates, reporting formats and other items or artifacts that Vendor employs as part of its normal business. In the event Services resulting from any PO/Contract issued, if any, pursuant to this RFP include such Vendors Intellectual Property, then Vendor shall grant an limited, royalty free, exclusive right to University to use such Vendors Intellectual Property as it deems fit to carry out the purposes contemplated by any PO/Contract issued, if any, pursuant to this RFP . 5.1.14. Indemnification. Vendor shall agree to indemnify, defend, and hold whole and harmless the University, its affiliates, and their respective Board of Governors, officers, employees and agents (collectively, the Indemnified Parties) from and against all claims, demands, causes of action, losses, costs and expenses,16 | P a g e including without limitation reasonable attorneys fees and costs of defense (collectively, Losses), arising out of or incident to (a) Vendors (product) performance under any PO/Contract issued, if any, pursuant to this RFP, (b) the presence of Vendor, its employees, agents or invitees on University premises, (c) any breach of any warranty of Vendor contained in any PO/Contract issued, if any, pursuant to this RFP , and (d) any claim of patent, trademark, copyright, franchise or other intellectual property infringement by goods and/or service provided by Vendor pursuant to any PO/Contract issued, if any, pursuant to this RFP ; provided that Vendor shall not be liable for Losses to the extent caused by the negligence or willful misconduct of any Indemnified Party. W. Va. Const. Art. VI 35 and Art. X 6 do not allow University to hold harmless or indemnify Vendor. 5.1.15.Insurance. During the term of any PO/Contract issued, if any, pursuant to this RFP, Vendor shall procure, at its own expense, and maintain for the duration of the PO/Contract, the following insurance coverage from insurers licensed or registered to do business in the State of West Virginia: (a) Commercial general liability insurance of not less than $1,000,000 per occurrence and $2,000,000 general aggregate; (b) Workers Compensation insurance in accordance with applicable statutory limits (c) Commercial Automobile insurance in the amount of $1,000,000 per occurrence for all owned, non-owned, hired. leased, rented, and employee non-owned vehicles, (d) where applicable, professional liability insurance of $1,000,000 per claim/loss and $2,000,000 annual aggregate, with proof that coverage shall remain in effect for a minimum of three years from the date of completion of the project, Vendor shall provide such other insurance as may be required by law. All insurance carried by Vendor in connection with the Services shall list University as an additional insured and such insurance shall be primary and not contributory as to any other insurance the University may have in effect. The Vendor shall provide a certificate of insurance to the University evidencing required coverage prior to commencement of the Services All policies shall provide a minimum of thirty (30) calendar day's written notice prior to cancellation or material change. The insurance company(ies) providing the above described coverage shall have an AM Best Rating of no less than (A-) excellent. 5.1.16.University does not express any opinion as to the sufficiency of the liability limits set forth above. The insurance required under any PO/Contract issued, if any, pursuant to this RFP is not a limitation of any liability of Vendor. 5.1.17.FERPA. Vendor shall agree to abide by the Family Education Rights and Privacy Act of 1974 (FERPA) and Universitys FERPA Policy found at including FERPAs limitations on re-disclosure as set forth in 34 C.F.R 99.33(a)(2). 5.1.18.HIPAA. Vendor shall, if applicable, meet the requirements of the Health Insurance Portability and Accountability Act of 1996, Pub. L. No. 104-191 (the Act), the privacy standards adopted by the U.S. Department of Health and Human Services (HHS), 45 C.F.R. parts 160 and 164, subparts A and E (the Privacy Rule), the security standards adopted by HHS, 45 C.F.R. parts 160, 162, and 164, subpart C (the Security Rule), and the Privacy provisions (Subtitle D) of the Health Information Technology for Economic Clinical Health Act, Division A, Title XIII of Pub. L. 111-5 and its implementing regulations (the HITECH Act), due to their status as a Covered Entity or a Business Associate under the Act. The Act, the Privacy Rule, the Security Rule, and the HITECH Act are collectively referred to as HIPAA for the purposes of this Agreement. 5.1.19. Confidentiality of Information. In order for the Vendor to effectively provide the Services required under any PO/Contract issued, if any, pursuant to this RFP, it may be necessary or desirable for the University to disclose to the Vendor confidential and proprietary information and trade secrets pertaining to the Universitys past, present and future activities. The Vendor shall agree to treat information which has been designated to the Vendor by the University in writing as being confidential and proprietary information or trade secrets in a confidential manner. The Vendor shall further agree that it will not disclose any such information so designated to anyone outside of the University during the period of any PO/Contract issued, if any, pursuant to this RFP or thereafter without the prior written consent of the University, unless the Vendor is required to disclose any such information for the following reasons: 1) To comply with a legal or court order, 2) to defend itself or pursue its legal rights in a legal proceeding, or 3) to protect the health, safety, or welfare or others.17 | P a g e 5.1.20.Termination. University reserves the right, in its sole discretion, to terminate any PO/Contract issued, if any, pursuant to this RFP, in whole or in part, without penalty, upon written notice to Vendor. Such notice shall be delivered pursuant to any notice provision in such PO/Contract. Upon receipt of such notice, the Vendor shall, as notice directs: 1) discontinue all services affected; and 2) deliver to the University all data, reports, summaries, and such other information and materials as may have been prepared for and/or accumulated by the Vendor in performing its obligations under any PO/Contract, whether completed or in progress. Vendor will be compensated for Services provided pursuant to any PO/Contract issued, if any, pursuant to this RFP to the effective date of termination only. 5.1.21.Force Majeure. Neither Vendor nor University shall be liable for any failure or delay in its performance of any PO/Contract issued, if any, pursuant to this RFP if such failure or delay is directly or indirectly occasioned by an event of Force Majeure. For purposes hereof, "Force Majeure" means any event beyond the control of either party and which is relied upon by either party as justification for delay in, or as excuse from complying with, any obligation required of the party under any PO/Contract issued, if any, pursuant to this RFP, including, but not limited to: (i) an act of God, war, terrorism, landslide, lightning, earthquake, fire, explosion, storm, flood or similar occurrence; (ii) any act of any federal, state, county or local court, administrative agency or governmental office or body that stays, invalidates or otherwise affects any PO/Contract issued, if any, pursuant to this RFP , the operation of, or any permits or licenses associated with or related to, the Services; (iii) the adoption or change (including a change in interpretation or enforcement) of any federal, state, county or local law, rule, permit, regulation or ordinance after the date of execution of any PO/Contract issued, if any, pursuant to this RFP, applicable to the obligations hereunder, including, without limitation, such changes that have a substantial or material adverse effect on the cost of performing the obligations herein; (iv) any work stoppages, strikes, picketing, labor dispute, or similar activities at the Premises; (v) the institution of a legal or administrative action or similar proceeding by any person or entity that delays or prevents any aspect of the Services. In the event of Force Majeure, and during the continuance thereof, the obligations under any PO/Contract issued, if any, pursuant to this RFP shall be suspended and neither party shall have any liability to the other due to such event of Force Majeure or such suspension. If the Force Majeure continues unabated for a period of sixty (60) days and renders either party unable, wholly or in part, to carry out any material part of its obligations under any PO/Contract issued, if any, pursuant to this RFP, then either party shall have the right to terminate any PO/Contract issued, if any, pursuant to this RFP and shall not have any liability to the other party other than any monetary obligations to the other which has become due prior to the date of such termination. 5.1.22.Changes. The University may, from time to time, require changes in the scope of the Services of the Vendor to be performed under any PO/Contract issued, if any, pursuant to this RFP. Such changes, including any increase or decrease in the amount of the Vendors compensation, which are mutually agreed upon by the parties, shall be incorporated by written amendment. 5.1.23.Jurisdiction; Governing Law. The laws of the State of West Virginia shall govern the interpretation and enforcement of any PO/Contract issued, if any, pursuant to this RFP. All disputes arising out of related to any PO/Contract issued, if any, pursuant to this RFP shall be filed by Vendor in the West Virginia Court of Claims in Kanawha County or filed by University in a court of competent jurisdiction. 5.1.24. Successors and Assigns. Any PO/Contract issued, if any, pursuant to this RFP shall bind and benefit the parties and their respective heirs, executors, administrators, legal representatives, successors and assigns. The personal skill, judgment and abilities of the Vendor are an essential element of any PO/Contract issued, if any, pursuant to this RFP. Therefore, although the parties recognize that the Vendor may employee qualified personnel to provide services under the Vendors supervision, the Vendor shall not assign, transfer or subcontract any portion of the services to another party without the prior written consent of the University. 5.1.25. Payment Terms: West Virginias standard payment terms are Net 30 (2% 10, Net 30).18 | P a g e 5.1.26.Taxes: West Virginia University is tax exempt, no taxes shall be included in your pricing.

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Product Code: 96600

Agency Information

Issuing Agency: West Virginia University

State: West Virginia

Agency Type: State and Local

Contact: Michelle Royce, West Virginia University Procurement, Contracting & Payment Services (PCPS)

Phone: 304-293-9778

Fax: 304-293-8152




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