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Printer Monitoring Software and Equipment

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Bid Information

Bid Alert No: 00000593512

Bid Title: Printer Monitoring Software and Equipment

Agency Bid No. Title: 2388

Received Date: 06/08/2016

Close Date: 07/07/2016

Purchase Type: Not Stated

Delivery Point:

Delivery Date: Not Stated

Special Notices: Questions Due By 06/20/2016 04:30 PM


Specifications include, but are not limited to:At a minimum, the selected Proposer must provide Printer Management Software & Equipment for user and device level management by Knox County and Knox County Schools (KCS). Any software and/or hardware presented in Vendors response must be compatible with the multifunctional devices currently installed in KCS. See Section 4.4 for information on machines currently used. The following specifications come from PaperCut software. Proposers are to propose software of equal or greater specifications. 4.2 AVAILABILITY: The account executive and team assigned to the County are to be able to accommodate consultation on as-needed basis. Please offer information as to what can reasonably be expected for a turn- around time for phone calls and emails. Specifically advise as to who the Countys first point of contact will be and the resume/qualifications of that person. 4.3 BILLING: Proposer is responsible for billing of premiums to the County. All invoices are to be emailed to Knox County Schools. The format of billing will be mutually agreed to. 4.4 CURRENT MACHINES: Currently, KCS is contracted to use Riso 3110, Riso 7110 and BizHub 454E machines. At present there are one hundred and thirty-one (131) Riso Model 3110s, twenty-six (26) Riso Model 7110s with finisher, five (5) Riso Model 7110s without finisher and twenty-five (25) Konica Minolta 454es. 4.5 PRINT MANAGEMENT SOFTWARE: Vendor is to provide either an Embedded Software/On-board solution or a Hardware Copier / Controller to complete the following objectives: Track and control all print, copy, fax and scan activity on multifunctional devices Manage user access rights to devices based on function (marketing, administration and finance) Implement copy quotas, charges and per page cost(s) Enhance document security with "Find Me" print release at both multifunctional devices and printers Enhance device security with managed access to MFDs via user ID or building access cards Release printed jobs from hold/release queues Track and control access with user ID authentication at the device Allocate usage cost(s) to shared accounts (cost centers, departments, clients) Automatically stop/deny usage when quota/credit is exceeded

Bid Related Documents

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Product Code: 20870

Agency Information

Issuing Agency: County of Knox

State: Tennessee

Agency Type: State and Local

Contact: Diane Woods, Purchasing Division Knox County Purchasing Division, 1000 North Central Street, Suite 100, Knoxville, Tennessee, 37917

Phone: 865-215-5760

Fax: 865-215-5778




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