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Personal Care Supplies

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Bid Information

Bid Alert No: 00000442622

Bid Title: Personal Care Supplies

Agency Bid No. Title: PA 800

Received Date: 12/17/2015

Close Date: 12/22/2015

Purchase Type: Not Stated

Delivery Point: Kern County, California

Delivery Date: Not Stated

Special Notices: Bidder Preregistration


THE COUNTY OF KERN IS EXTENDING AN INVITATION TO QUOTE FOR PERSONAL CARE SUPPLIES. THIS WILL BE FOR DELIVERY OF PERSONAL CARE PRODUCTS TO DEPARTMENTS THROUGHOUT THE COUNTY OF KERN, RESPONSIBLE FOR HOUSING PEOPLE. MOST OF THE ITEMS WILL BE USE IN A JAIL TYPE INSTITUTION. THE AGREEMENT WILL BE FOR THE PERIOD OF JANUARY 01, 2016 THROUGH DECEMBER 30, 2017. It is the sole responsiblilty of the Vendor to return responses by the time and date stated. Quotation Responses may be submitted online at: Public -PA 800 Personal Care Supplies, before 11:00:00 a.m., PST on Tuesday, December 22, 2015. ONLINE RESPONSE THROUGH PUBLIC PURCHASE IS THE METHOD OF DELIVERY FOR THIS QUOTATION. ONLINE RESPONSE: Vendor's may register, at the County's Purchasing/Bidding website: Public, to submit a bid response. ALL LATE BIDS WILL BE REJECTED WITHOUT EXCEPTION !! Limited access to the Public Purchase website shall not be grounds for protest. Inability to submit a timely bid, due to unfamiliarity with the software, or the submission requirements, shall also not be grounds for protest. Email notifications sent using this system are only intended to supplement the County's overall procurement process and may not be relied upon by vendors as the sole or complete source of information for any procurement by the County. The County, for the most part uses this commodity for it's Institutional Jail use of Adults and Youths. The County does operate a Child Protective Custody Center as well, though any Kern County Department may order off of the Agreement resulting from this Bid. Generally, the items will be delivered in the 93308, 93238, 93306 and 93305 zip codes, but may be delivered anywhere in Kern County. Pricing stated shall include shipping/delivery. As noted, most of the sites are institutions of incarceration and may require a check in at a gate entrance and no weapons are allowed on those premises. The County reserves the right to split awards if advantageous to the County. The County reserves the right to negotiate minor deviations from the prescribed terms and conditions and requirements with the selected vendor(s). The County may also add items to the subsequent Agreeement resulting from this Quotation Request. The County generally spends approximately $30,000.00 a year on this commodity. This may vary every year, and no guarantees are made on annual dollars spent. The quantiites stated in the bid for each item are approximate annual usage, no guarantee is made, or implied that we will purchase the same amount, but it is a guide to the usage the County has experienced in the past year. DELIVERY: The County is seeking a Vendor that can deliver throughout the entire County of Kern, on a as needed basis and maintains a inventory level that supports the quantity of orders the County places. The County expects that orders will be sent quickly upon order ( generally within 24-48 hours). Online ordering is preferrred, in addition to a Customer Service Representative that can take and place orders, as well as provide additional customer service support. INVENTORY: The Vendor must be able to consistantly provide all of the items they respond to, listed in this quotation. Item should routinely be able to be sent within 24-48 hours, excluding weekends and holidays. The County may require the successful Vendor to keep a minimum stock level of certain items for the County. QUALITY/SPECIFICATION: All products need to be durable for institutional use. Some items have specific translucent and package requirements that must be adhered to, due to the nature of the facilities and clients, even though this may not be the most cost effective item. Products shall meet all State and Federal Regulations. USAGE REPORTS: The County requires as part of the Price Agreement, resulting from this Quotation Request, that the Vendor keep usage records for all of the County business that they provide. The usage is usually requested at least once a year, but may be requested more frequently. All usages should be available within 24 hours, or sooner of the request. Information shall be conveyed in an Excel, or similar format and should contain such information as: the size, packaging, ounce, count, with a basic lay description, the quantity purchased and the price per unit. Information shall be available for the entire County and by Department, if requested, with a total extension for the amount purchased. This should be kept on a year to date basis. Samples: The County may request samples at no charge, to evaluate the quality and verify the packaging requirements, of the product to help determine the Awarded Vendor. Samples must be reflective of the product that will be delivered, if you are the selected Vendor. Samples of delivery tickets and invoices may also be requested, to determine if you meet those requirements. Samples shall be sent immediately upon request, or may be disqualified. INVOICING: Each shipment for each location shall have it's own packing slip/invoice that is included in the shipment, with any items not shipped, addressed as to their status. The packing slip/invoice must minimally have: the quantity and unit of measure of each item as it ordered/priced, i.e. dozen each, etc. and a lay description of the item(s). It must also clearly state your firm name, address and phone number(s), the County Department and Location it is being delivered to and the address of that location. It shall have it's own identifying number that can be cross referenced to the billing. The invoicing shall have all of the same information, but must also include the unit price with the extension, a subtotal, any applicable sales tax, which shall be remiitted by the Vendor and the final total. Invoices shall be billed per order, per Department. The County generally does not pay on any terms less than Net 30. There shall be no C.O. D. shipments and the Vendor must be willing to accept County Blanket Purchase Orders and deliver and invoice against those Purchase Orders. Minimally, each County Department shall have their own Purchase Order and some Departments may have a Purchase Order for each location. You have the option of whether or not you accept p-cards ( credit cards) as payment. We are looking for the best price possible and generally pay these purchases from a Blanket Purchase Order. It shall not count against a Vendor in the Award, if they do not accept purchase cards. RESPONSE INSTRUCTIONS: Please enter a unit price for each item, in the appropriate fields in Public Purchase. Quanties shown are approximate annual purchases and no guarantee is made that we will purchase the same quantity. Some items may not have data available and have a quantity of 1, the actual usage may be more or less. Award calculations shall be made using the stated usages. The County does spend approximately $30,000.00 annually on this commodity, though we make no guarantees on annual spending. The price stated includes all fees to deliver the requested product, except sales tax. The County will not pay fuel surcharges, or any other fees besides the stated price, except sales tax as required. We do not have data on the approximate size of each order and we would not gaurantee a minimum for each order. We will say that we are a large County, with busy Staff, so many small orders of a single product are probably not efficient, however usage and storage space limits how large of orders may be placed. If you are not able to bid on an item, enter 0, or "no bid". Other related items may be added to the final agreement resulting from this bid and it is expected that the awarded Vendor would sell those to the County at the same discounted structure as offered on the items listed in this Quotation Request. Preference will not be given to percieved, or proven brands, that exceed what is listed, though you may respond with those if it is the closest item you offer, or you offer it at a more competitive price. If there is any variance in your product you must state it in the "Notes/Comments" section. A copy of this completed and signed Quotation Request from the Attachments with the Terms and Conditions must be submitted with your Bid Response. Completion of the form requires marking the Comply, or Exception Question and filling out the Terms and Vendor information. You may scan and upload it with your response. If that is not possible, you must return it before the due date and time to: Kern County Purchasing, 1115 Truxtun Avenue, 3rd Floor, Bakersfield, CA 93301. You must identify if it is to go with a Quote for PA 800 Personal Care Supplies, submitted in Public Purchase. Please state your case unit price for each item, including shipping and be sure and attach the completed Quotation Request.

Bid Related Documents

Download Solicitation Notice

Product Codes: 09500, 65200

Agency Information

Issuing Agency: County of Kern

State: California

Agency Type: State and Local

Contact: 1115 Truxtun Ave., 3rd FL, Bakersfield, California, 93301

Phone: 661-868-3000

Fax: 661-868-3109




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