Government Contract | Oregon
Oracle Advanced Benefits Consulting

Bid Information

Bid Alert No: 00000536474

Bid Title: Oracle Advanced Benefits Consulting

Agency Bid No. Title: C25102-BS-OAB-16

Received Date: 04/07/2016

Close Date: 04/20/2016

Purchase Type: 13 months

Delivery Point: Marion County, Oregon

Delivery Date: Not Stated

Special Notices: Questions Due By 04/13/2016


Specifications include, but are not limited to:. Marion County is currently seeking qualified firms to provide Oracle Advanced Benefits (OAB) services for the County. The purpose of this RFP is to solicit proposals from organizations with expertise in working with the Oracle Advanced Benefits Module. All firms submitting proposals are referred to as Proposers in this document; after negotiations, the awarded Proposer will be designated as Contractor. The County requests a multi-phased approach for services. Phase One includes analysis and recommendation on implementation strategies as outlined in the Scope of Work. Phase Two would include assisting county staff in development and implementation of selected recommendations from Phase One. The contract may be amended to add or delete services, time and consideration for additional phases of work including but not limited to Scope of Work. Additional phases of work are contingent upon Countys need and successful negotiation for work and consideration under a written amendment to the original contract. A. GENERAL INFORMATION Located in the heart of the Mid-Willamette Valley, Marion County stretches from the Willamette River to the Cascade Mountains encompassing nearly 1,200 square miles. Most of its population of 320,495 can reach the Pacific beaches in less than two hours. Marion County has 20 cities, including the Oregons capital, Salem. It is the largest producer of agriculture among Oregon's 36 counties. Marion County's economy is also based on government and education and includes 38 of the largest state agencies, along with Willamette University, Chemeketa Community College, and Corban University. The Marion County government organization is headed by an elected Board of Commissioners and has 15 departments. Seven departments are headed by elected officials: Assessor, Board of Commissioners, Clerk, District Attorney, Justice Courts, Sheriff, and Treasurer. The remaining eight departments are headed by appointed officials who report to the Chief Administrative Officer: Health, Community Services, Finance, Business Services, Information Technology, Juvenile, Legal Counsel and Public Works. B. GENERAL OBJECTIVES / BACKGROUND INFORMATIONB.1 Overview For Phase One the County seeks Oracle Advanced Benefits (OAB) expertise in both the Oracle 12.1.3 and 12.2 environments to develop a detailed options analysis and recommendation of implementation strategies within Oracle 12.1.3 and/or concurrent with upgrade to 12.2 for: Tiered benefits Alignment of medical and dental eligibility Benefits functionality for temporary and part time employees Reduction of customized code and utilization of standard functionalityRev 29Jan2016 Page 4 of 36 The County implemented the Oracle E-Business Suite in December 1998. The version currently installed is Oracle 12.1.3. Modules in use are: Human Resources (HCM) Oracle Advanced Benefits Payroll Financial modules: oGeneral Ledger oPurchasing oAccounts Payable oAccount Receivable oProjects (limited use) oCash Management Reporting is provided by Polaris Associates, Inc., Reporting Work Bench tool and Oracle seeded reports. Oracle Discoverer is also in use but is being replaced with Reporting Work Bench. The County used the Oracle Basic Benefits module until 2010. The Oracle Advanced Benefits module was highly customized when implemented in 2010. The current benefits configuration reflects multiple composite rates based on a variety of plans offered by the County (Plan Coverage table). The County is investigating a move to a tiered benefit rate structure by January 1, 2020 or sooner. The County currently maintains different eligibility periods for medical and dental benefits, 1 month and 6 months respectively. The County is seeking to align these periods to both be one month. Benefits Eligibility is currently extended only to .5 or higher full time regular employees. To meet new federal regulations, the County is exploring creation of specific plans to extend required benefits eligibility to part time and temporary employees. See Plan Coverage Table and Benefits List in Appendix 1. For Phase Two, the County seeks expertise to assist county staff in development and implementation of selected recommendations identified in Phase One. Phase two is optional and will be contingent upon successful negotiation of scope of work and schedule if the County chooses to initiate Phase Two

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Product Code: 91840

Agency Information

Issuing Agency: County of Marion

State: Oregon

Agency Type: State and Local

Contact: Erin Carney-Bell 555 Court St NE, Salem, Oregon, 97309




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