Government Contract | North Dakota
NDCRS Files Scanning Project

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Bid Information

Bid Alert No: 00000448049

Bid Title: NDCRS Files Scanning Project

Agency Bid No. Title: 701-005-15

Received Date: 12/24/2015

Close Date: 01/22/2016

Purchase Type: 10 months

Delivery Point:

Delivery Date: Not Stated

Special Notices: Questions Due By 01/05/2016 05:00 PM


Specifications include, but are not limited to:Paper Type ranges from Onion Skin to 60lb, Duplex and Simplex, black & white photos, color photos, colored photos on 20 lb paper, colored legends, non-paper/velum. Most common paper type will be 20 # printer stock.Paper size range from 2x2 to 24x36. Most common paper size is 8.5x11.Paper quality is from poor to excellent, with a variety of staple and clipped bindings that can be removedNDCRS files contain approximately 388 linear feet in standard letter-size file folders6. Services to be Provided. Successful bidder will perform the following services and end product:Offsite Handling and Delivery:The NDCRS files are culturally sensitive documents with file access restricted under North Dakota Century Code (NDCC 55-02-07.1). The SHSND requires documents be picked up from the SHSND, scanned and returned to the SHSND on a weekly schedule.The NDCRS files must be stored in a high security environment while off site.The SHSND requires access to the NDCRS files be restricted while off site to ND SHSND employees and authorized staff directly involved with document scanning.The NDCRS files will be released in small volumes consistent with a weekly scanning timetable to minimize usage risk and potential conflicts with document users.Any NDCRS files requested by SHSND staff will be delivered within two hours of the request and received by authorized staff.All costs associated with the pickup, delivery and handling of files, except as expressly noted herein, must be included in bid price on the attached Bid Response Form.Documents which are a set such as a site file must remain together, reassembled and returned to the SHSND in accompanying folders grouped in provided boxesF.O.B. Point and Freight. Delivery and passage of title under this contract shall be as follows.Delivery will be F.O.B. Destination to the location specified on the cover page of the solicitation. The freight is to be included in the price of the service. Title will pass to Purchasing Agency or entity upon delivery to the specified destination.

Bid Related Documents

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Product Codes: 92019, 92038, 92030, 92034

Agency Information

Issuing Agency: State of North Dakota- Historical Society

State: North Dakota

Agency Type: State and Local

Contact: Ronald Phil Warner North Dakota Heritage Center, 612 Boulevard Avenue, Bismarck, North Dakota, 58505

Phone: 701-328-3561

Fax: 701-328-3710




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