Government Contract | Florida
Multi-Space Parking Meter System

Find Open Contracts in the Architecture and Engineering Industry

Find Contracts Now

Bid Information

Bid Alert No: 00000537079

Bid Title: Multi-Space Parking Meter System

Agency Bid No. Title: 16-152

Received Date: 04/12/2016

Close Date: 05/05/2016

Purchase Type: Not Stated

Delivery Point: Charlotte County, Florida

Delivery Date: Not Stated

Special Notices: Pre-Bid Conference 04/19/2016 02:00 PM


Specifications include, but are not limited to:. RP-18PROJECT DESCRIPTION: Charlotte County hereby solicits proposals from firms to provide a multi-space parking meter system at two (2) public beach locations and eight (8) public boat ramp locations. This project includes, but not limited to, providing equipment, applicable software, and installation, for the successful completion of the project. RP-19 SCOPE: A. MULTI-SPACE PARKING METER EQUIPMENT SPECIFICATIONS1. The multi-space meters must be operable in either Pay by Space or Pay and Display mode. 2. Pay Station must be rugged, durable, aesthetically appealing, have the capability to easily incorporate the latest technological advances and to resist rain, salt air and extreme summer heat. All installed units must be new. 3. Meters shall be able to be securely mounted in the ground. The entire meter mechanism shall be enclosed in a durable metal, weather resistant housing unit constructed of corrosion resistant material of such thickness as to resist tampering or abuse. Paint or powder coating shall be high quality and weather resistant, and shall provide a tough, scratch-resistant and easily cleaned surface. 4. The meter units shall utilize high security multi-combination type locks with non-duplicable keys and be designed to withstand vandalism and theft. 5. The machine must include a coin vault built into the housing with limited access to monies that have been collected. The vault and the coin transfer canister must be constructed of metal. 6. The coin collection compartment may be separate from the maintenance compartment; however there shall be no access to the cash contents of the coin compartment. Coins shall be accessed through a collection process that utilizes a portable collection canister. The collection process should be one where a full coin vault should be able to be easily swapped out of the meter with an empty vault. Transfer canisters are not acceptable. 7. The meter units must retain audit information, which will also be available via wireless two-way communications to a central server that will post the information to a Website accessible to authorized County employees. (Web access to the data shall be protected through username and passwords. Each client is assigned its own username and password and is therefore authorized to see only the data related to their own account. Within each clients account, multiple levels of access control should be provided, allowing authorized users to obtain information on a need to know basis.) 8. All information/events that occur at a multi space meter unit (alarm, status, operation, and transaction) shall be systematically recorded and regularly transmitted to the central server. Data shall be transmitted between the parking machines or devices and the data center on a regular basis. The information will then be processed and made available through reports on the communication system web site. The following implementation shall be required as it relates to data secured from the meter units: a. Strict corporate network access policies. b. Constant monitoring of the data center. c. Engagement of an Internet access service provider. d. Secured servers from the Internet through a firewall with strict and up-to-date firewall policies. 9. All rate changes, screen layout changes and receipt layout changes must be adjustable without EPROM change-outs. 10. The system will allow payment requirements to be suspended for a variety of reasons, including specific hours of operation, or special event parking for a specified time period. 11. The minimum warranty period shall be two (2) years from date of delivery. During the warranty period, Charlotte County will not bear any shipping charges for any component needed to replace a non-functioning component. During the warranty period, any upgrade/improvements to any components will be made available to the County at no cost, or at the bidders cost less any mark-up for profit. 12. Technical training will be provided to two Charlotte County employees for basic troubleshooting and field repairs. Training will be provided at no additional cost to Charlotte County. Sufficient training will be made available for software and equipment upgrades at no additional cost to Charlotte County. B. MULTI-SPACE METER REQUIREMENTS - OPERATIONAL INFORMATION 1. Meters must operate using battery as the primary power source. 2. Units will utilize solar panels which to charge the battery. Solar panels will provide sufficient charging capacity so as to maintain the batteries at the minimal charge to accommodate peak levels of customer use, and shall operate regardless of weather conditions. 3. Meters shall have user-friendly instructions and durable, programmable selection buttons. 4. Within the implementation area, there are numerous designated Accessible spaces; however, it is not the Countys intention to meter these spaces. Multi Space and Pay and Display Meters will meet the Americans with Disabilities Act (ADA) of 1990 and any subsequent amendments to the ADA as articulated in the Americans with Disabilities Act Accessibility Guidelines (ADAAG). Multi-space meters should be positioned to best accommodate the average sized standing patron. Vendors are required to provide diagrams of their meters in section (as installed) and should reveal the height of the units, and whether they meet ADA standards or not.RFP No. 2016000152 11C. MULTI-SPACE METER REQUIREMENTS -PAYMENT CAPABILITIES 1. Meter shall accept nickels, dimes, and quarters. 2. All meters shall be programmed to accept Visa and MasterCard (credit & debit cards) and Pre-Paid Value cards 3. The rate structure shall be managed by a microprocessor and shall be programmable locally or remotely. 4. The meter shall utilize memory card technology and cannot require EPROM changes. 5. The coin slot shall have the means to prevent insertion of foreign objects or reject any foreign object not recognized as a coin. All coins shall be accepted through a single slot. As each coin is inserted, a microprocessor shall calculate and display the purchased time. The machine shall then record the transaction and secure all coins in a locked coin compartment. 6. The meter is not required to be able to make change, but it is a valued option. 7. The meter shall be equipped with a time clock that is accurate to a few seconds per week. The clock shall operate continuously and shall also track the year, month and day. The meter shall automatically adjust for daylight savings time. 8. The meter must be able to accept cell phone payments, and provide evidence of said payments remotely to enforcement PDAs in real time. 9. The meter is required to provide receipts in Pay by Space mode. D. MULTI-SPACE METER REQUIREMENTS -CREDIT CARD READER AND OPERATION1. The Credit Card (CC) reader must be flush-mounted with no part of the reader protruding outside the cabinet. 2. The CC reader must only partially ingest card, so that the parking customer maintains control of the card at all times. 3. The CC reader must accept and process Visa and MasterCard, with the ability to add Amex, Diners Card or Discover or any combination thereof in the future, and must be configurable via back office software. 4. The CC reader must be capable of operating in real time, online processing mode or offline batch processing mode. 5. The CC reader must be modular and be easily unplugged and removed with basic tools for easy servicing. 6. The CC reader must read track 1, 2 and 3 of all mag-stripe cards conforming to ISO 7810 and 7811. 7. The CC reader must read and write to chip based smart cards conforming to ISO 7810 and 7816. 8. Any equipment or services provided in response to this RFP must meet the highest applicable level of PCI DSS compliance and attestation of PCI compliance. To validate compliance, RFP respondents must provide appropriate validating documentation such as a Self-Assessment Questionnaire (SAQ) from a Qualified Security Assessor (QSA), a Report on Compliance (ROC), or letter of attestation for any equipment and software proposed that is used to accept and process credit card transactions. For more information on PCI DSS compliance and attestation requirements, visit https://www.PCISecurityStandards.Org. E. MULTI-SPACE METER REQUIREMENTS - METER TRACKING AND MANAGEMENT SOFTWARE 1. All respondents should provide a listing and samples of all back-office management system reports. Reports should include but are not limited to: a. Pay station report from the internal printer with the following information: 1. Machine serial number 2. Date and time of collection 3. Date and time of previous collection 4. Total amount of money in the collection 5. Total amount of bills by denomination (if bill acceptor in machine) 6. Total amount in coins 7. Total amount of credit card payments by credit card type 8. Total amount/value of pre-paid value cards used 9. Total number of tickets issued (if in Pay and Display mode) 10. Total amount of refunds issued (if available option) 11. Total amount of change issued (if available option) 12. Stall reports showing valid stalls, unpaid stalls or paid since last report stalls 13. Date of transactions with from and to parameters 14. Total deposits 15. Overpayments 16. Total transactions 17. First transaction number 18. Last transaction number 2. In addition to all of the reports available at the pay station, the following reports must be available through the management software: a. Transaction detail report providing the following revenue information: 1. Current days total 2. Last 24 hour total 3. Past days total 4. Current months total 5. Past months total 6. Current years total (YTD)RFP No. 2016000152 127. Past years total (same period YTD) 8. Historical total since commissioning of pay station 9. The number of transactions at each meter during a definable period of time. 10. The total cumulative amount collected since the commission of the unit 11. Stall usage by space number, including payment and timing information 3. Reports must be able to be generated based on the following parameters: a. Transaction Date b. Transaction Time c. Payment Method d. Rate e. Pay station Number (or Facility code or location) f. Parking space number (pay by space mode) and range of numbers F. MULTI-SPACE METER REQUIREMENTS - WIRELESS METER COMMUNICATIONS 1. The Vendor shall provide wireless modem hardware and software drivers. 2. The management application must provide for remote surveillance and control for non-cash transaction processing and statistical analysis of meter performance. 3. The Pay Station must be able to support direct Ethernet connection. 4. For wireless communication, an optional choice of GSM/CDMA modem and Wi-Fi (802.11 b/g/n) modem must be available. 5. County reserves the right to supply the necessary wireless communication for said products. G. MULTI-SPACE METER REQUIREMENTS INSTALLATION The meter, after being installed should be easy to remove if necessary via internal access only. There should be no use of concrete to cover any portion of the meter base. The meter, when properly installed, should not be able to be tipped, or in any way dislodged from a level, stable condition. RP-20 CLAIMING STATUS AS A LOCAL BUSINESS: If the Proposer is claiming status as a local business, the Proposer is to affirm that information provided as it relates to Location of Working Office is true and meets the definition and criteria as defined below: Local office means the company has a valid Business Tax License issued by Charlotte County, Sarasota County, or DeSoto County at least six (6) months prior to the proposal submission to do business within Charlotte County, Sarasota County, or DeSoto County that authorizes the business to provide the services, and a physical business address located within the limits of Charlotte County, Sarasota County, or DeSoto County from which the company operates or performs business. Post Office Boxes are not verifiable and shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a company shall not be considered having a Local Office unless it contributes to the economic development and well-being of Charlotte County, Sarasota County, or DeSoto County in a verifiable and measurable way (as identified by the criteria below). Also, companies must demonstrate and document the in-County/in-office capability and availability of the personnel working in the local office and the type of services performed at this location that is pertinent to the type of project. Companies shall affirm in writing their compliance with the foregoing at the time of submitting their proposal to be eligible for consideration as having a Local Office. A company who misrepresents the local preference status of its company in a proposal to the County will lose the privilege to claim local preference for a one-year period. If requested by the County, the firm will be required to provide documentation substantiating the information given in the attached affidavit. Charlotte County reserves the right to request supporting documentation as evidence to substantiate the information given in the affidavit. Failure to do so will result in the firms submission being deemed non-responsive

Product Codes: 55038, 96860

Agency Information

Issuing Agency: County of Charlotte

State: Florida

Agency Type: State and Local

Contact: Cheryl Mastin, Purchasing Division Purchasing Division, 18500 Murdock Circle, Suite 344, Port Charlotte, Florida, 33948

Phone: 941-743-1526

Fax: 941-743-1384




FREE Market Analysis

Get a FREE 90-Day Market Analysis and see the bids you’ve been missing