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LP Gas Service- Snow Hill Shop

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Bid Information

Bid Alert No: 00000406453

Bid Title: LP Gas Service- Snow Hill Shop

Agency Bid No. Title: WOPRPN2015

Received Date: 10/30/2015

Close Date: 11/20/2015

Purchase Type: 36 Months

Delivery Point: Maryland

Delivery Date: Not Stated

Special Notices: Bidder Preregistration


Specifications include, but are not limited to:purchase and delivery of liquefied propane gas (LP). This opportunity will result in a contract not to exceed 36 months or the successful bid amount not to exceed $25,000.00, whichever is achieved first. SHA has established an estimated base cost price per gallon cost of propane using the Mt. Belvieu price of $.423 (US Energy Information Administration 10/19/15). Vendor should only bid on their fixed margin (price per gallon) over this amount, delivered to the facility all costs included (tank setup and maintenance fees, delivery costs, administrative and other fees, labor, transportation, taxes, profits, etc). No changes to the fixed price per gallon shall be allowed for the duration of the contract if the Mt. Belvieu price is available. In the case that fuel prices are not available from the Mt. Belvieu terminal using the US EIS Website, the Vendor shall have the right to make reasonable changes to the margin based on increased costs of using another terminals pricing, subject to SHA approval/acceptance of written justification by the Vendor. The vendor must adhere to NFPA 58 , Liquified Petroleum Gas Code when deemed necessary. Vendor must adhere to OSHA and MOSH regulation when deemed necessary. Vendors price should include providing of tanks, tank install, tie in, tank maintenance, profit, overhead, insurance, delivery fees, fuel surcharges and any and all costs associated for propane delivery during the contract period. Contractor must be able to supply two 500 gallon and one 1,000 gallon tanks for use for the duration of the contract (or a quantity and size of tank deemed acceptable to the vendor and SHA Shop manager Dennis Rodgers). All tanks must be removed at the completion of the contract if the vendor is not the successful bidder on subsequent procurements. Any gallons remaining in the tanks will be reimbursed to SHA at the current price when tanks are removed. Contractor will establish with SHA representative a suitable delivery schedule so as to eliminate the potential for any disruption of service. Normal deliveries may be made Monday Friday from 8:00 am 3:00 pm except on state holidays and service reduction days. All delivery tickets will be brought to the front office and a signature obtained at the time of delivery and a copy left with the Administrative staff. Vendor must be able to make emergency deliveries in the event of an out of fuel situation on a 24 hour basis. Vendor must respond to emergency fill requests or interruption of services within a 6 hour period with no additional charges for after hour services. Vendor must hold firm all rates bid herein for the duration of the contract. Vendor must be licensed to conduct business in the State of Maryland. All vendor employees making deliveries or working at the SHA facility must be covered by workers compensation insurance as described herein.

Bid Related Documents

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Product Code: 40503

Agency Information

Issuing Agency: State of Maryland - State Highway Administration

State: Maryland

Agency Type: State and Local

Contact: Dennis Rodgers, Maryland State Highway Administration Snow Hill Shop, 5603 Market Street, Snow Hill, Maryland, 21863

Phone: 410-632-0511

Fax: 410-632-0643




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