Government Contract | Washington
Loan and Grants Tracking System

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Bid Information

Bid Alert No: 00000416098

Bid Title: Loan and Grants Tracking System

Agency Bid No. Title: N211744

Received Date: 11/13/2015

Close Date: 12/12/2015

Purchase Type: Not Stated

Delivery Point: Tumwater, Washington

Delivery Date: Not Stated

Special Notices: Questions Due By Optional 11/16/2015


Specifications include, but are not limited to:The Washington State Department of Health (DOH) Office of Drinking Water (ODW) requires an integrated technology solution to track and manage all aspects of its Drinking Water State Revolving Fund (DWSRF) as well as other Office loan and grant programs for the Department. Loans or grants are awarded to municipalities or homeowners associations for the design and construction of drinking water infrastructure projects.1 The ODW Loans and Grants Tracking System (LGTS) will support the entire lifecycle of loans and grants from application through contract closure and must comply with all applicable state and federal requirements for water system loans and grants management as those requirements may change over time.DOH is soliciting information on a singular or integrated set of COTS products and/or vendor developed solutions that include utilities and functions to manage the ODWs essential loan or grant workflow activities. These activities include: Allowing a municipal or non-municipal water system to select and submit an application for a loan or grant through an on-line portal. Capturing application and contract management supporting documentation as electronic attachments, notes and communications linked to or directly within the LGTS database. Scoring and ranking of applications using defined business rules. Supporting loan underwriting activities through assistance with determining and calculating interest rates, fees and payback schedules for approved loan applicants. Supporting staff application and contract management activities with predefined worklists, flags and alerts for activities, milestones and/or documents due. Generating the initial loan or grant contract document(s) for signature, leveraging data as entered and templates available for use in the LGTS. Allowing a water system, which has contracted for a loan or grant to view and update select information, or request assistance regarding the agreement via an on-line portal. Support the creation of amendment documentation for contracts as may be necessary over the lifecycle of the loan or grant term. Manage internal routing and signature capture for electronic contract-related documents, external routing for signature on hard-copy documents. Manage multiple funding source balances and utilization used for disbursement on specific loans or grants. Invoice and payback management activities for loans, including integration with other state financial systems that process payments on DOHs behalf. Create standard and/or ad-hoc reports on application and contract records as needed for internal work process support and for reporting to external governing entities.

Product Codes: 92040, 20800, 20810, 92064

Agency Information

Issuing Agency: State of Washington Department of Health

State: Washington

Agency Type: State and Local

Contact: Sylvia Sammons 101 Israel Road SE, Tumwater, Washington, 98501




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