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Library Supplies

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Bid Information

Bid Alert No: 00000558203

Bid Title: Library Supplies

Agency Bid No. Title: 11-71500-02

Received Date: 05/03/2016

Close Date: 05/31/2016

Purchase Type: July 1, 2016 through June 30, 2019

Delivery Point:

Delivery Date: Not Stated

Special Notices: Small Business Set-Aside


Specifications include, but are not limited to:The purpose of this Request for Proposal (RFP) is for the Library of Virginia to solicit sealed proposals from qualified sources and to establish contract(s) through competitive negotiations with one or more contractors to provide library supplies to member libraries of the Mid-Atlantic Library Alliance, Inc. (MALIA).This RFP outlines the terms, conditions, and all applicable information required for submitting a proposal. Proposal respondents should pay strict attention to the proposal submission date and time and follow the format and instructions in Section IV (Proposal Preparation and Submission) of this RFP.II. BACKGROUNDMALIA is an organization of public library systems, academic, school systems, institutional, and special libraries established to provide cooperative information services and programs. Full membership shall be conveyed to applicant libraries upon payment of applicable fees to the corporation.The Mid-Atlantic Library Alliance (MALiA) consortium represents 224 libraries throughout the mid-Atlantic region, including Virginia, Tennessee, North Carolina, West Virginia, Kentucky, Alabama, Florida. Membership includes 170 public, 41 academic, 7 school, and 6 special libraries. See Attachment D: MALiA Member Libraries as of April 4, 2016 for a list of participating institutions or consult the MALiA Web site ( for a current list of members.The purpose of MALIA is to encourage the development and improvement of all types of library service and to promote the efficient use of finances, personnel, materials and properties by enabling governing authorities having library responsibilities to join together in a nonprofit library consortium.Participation by MALIA members in this contract is optional and is at the discretion of each participating member. It is understood and agreed between the parties to any agreement resulting from this RFP that any library that becomes a member of MALIA after the award of this contract will be accepted at any time under the terms of this contract.The approximate, combined library supplies budget per year is estimated at well over $1,000,000. The approximate stated dollar amount is not to be construed to represent any amount MALIA is obligated to purchase under the resulting contract or relieve the contractor of any obligation to provide service. Dollar amounts may change during the course of the contract and MALIA reserves the right to increase or decrease the amount as actual needs and funding determine.III. STATEMENT OF NEEDThe contractor must be able to provide services necessary to fill orders for library supplies placed by any MALIA member library on a consistent basis during the term of the contract.Library supplies are defined for the purpose of this RFP as:Consumables, furniture, and equipment up to $5,000.00 per item that are used by the library to conduct business.Type of supplies offered by the vendor and conditions of purchase covered under this contract shall be explained fully in Attachment B.Participating MALIA member libraries that become dissatisfied with the service received during the course of this contract may withdraw at any time with no penalty.IV. PROPOSAL PREPARATION & SUBMISSION

Bid Related Documents

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Product Codes: 42048, 42052, 42056, 52500, 80181, 71520

Agency Information

Issuing Agency: Library of Virginia

State: Virginia

Agency Type: State and Local

Contact: Carolea Newsome, Library of Virginia

Phone: 276-328-0152

Fax: 276-328-0105




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