Government Contract | Oregon
LEGAL CASE/DOCUMENT MANAGEMENT SYSTEM

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Bid Information


Bid Alert No: 00000496107

Bid Title: LEGAL CASE/DOCUMENT MANAGEMENT SYSTEM

Agency Bid No. Title: DASPS-2088-15

Received Date: 02/26/2016

Close Date: 03/29/2016

Purchase Type: 2 year term

Delivery Point:

Delivery Date: Not Stated

Special Notices: Pre-Bid Conference Optional 03/08/2016 10:00 AM, Questions Due By 03/10/2016 01:30 PM

Specifications

Specifications include, but are not limited to:Providing a coherent, end user intuitive, working environment for staffCreating standard documents from within the Solution interfaceStoring email attachments and Word documents directly from Outlook/Word associated with the appropriate caseAutomatic time captureEditing billing time entriesImplementing litigation holdsSynchronizing Outlook calendaring and tasks with Solution calendaring and tasks.Defining new case types and associating appropriate workflows, data screens and business rulesCentral management of contacts/partiesRole based securityThe Solution will enable improvements in:Sharing information internally and externallyTracking time, money, and resources used in casesWorkflow continuity during employee or administration turnoverCoordination of client service deliveryReducing the amount of redundant information throughout the officeEfficiencies, allowing attorneys and staff to focus on legal mattersStaff productivityCollaboration between work unitsInformation integrity and securityProviding efficient and effective customer service to state agencies and citizensProject ApproachDOJ anticipates implementing the Solution in a phased approach. Phase 1 will implement the Solution in two program areas. A program area is a group of lawyers and support staff that practice a particular area of law. Subsequent phases will include 2-3 program areas depending on available resources. This phased-in approach may take up to two years to complete. DOJ will determine the program areas for each implementation phase.SCOPE OF WORKThe scope of this RFP is all tasks necessary to implement a Legal Case/Document Management System Solution. This includes but is not limited to:LicensingNeeds analysisConfigurationImplementationTrainingWarrantyOngoing maintenance services

Product Codes: 20890, 20446

Agency Information


Issuing Agency: State of Oregon Department of Administrative Services

State: Oregon

Agency Type: State and Local

Contact: Toby Giddings 1225 Ferry St. SE, U140, Salem, Oregon, 97301

Phone: 503-378-5345

Email: toby.giddings@oregon.gov

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