Government Contract | Maryland
Lease & Maintenance of Mail Inserter Equipment

Bid Information

Bid Alert No: 00000539900

Bid Title: Lease & Maintenance of Mail Inserter Equipment

Agency Bid No. Title: MDDGS31023755

Received Date: 04/11/2016

Close Date: 05/10/2016

Purchase Type: Term:

Delivery Point: Baltimore, Maryland

Delivery Date: Not Stated

Special Notices: Pre-Bid Conference Mandatory 04/19/2016 01:00 PM


Specifications include, but are not limited to: The State is issuing this solicitation for the purposes of leasing 2 high speed production mail inserters for theDepartment of Human Resources (DHR), and for purchasing a service agreement of that equipment for the duration ofthat lease. DHR provides social services and assistance to families and individuals throughout the State. To achievethis, DHR operates a high volume mail room for processing checks, notices, and other mailings to its varied clients.3.2 Scope of Work - RequirementsThe Contractor shall provide two (2) mail inserter machines with a service agreement for those machines over a five(5) year lease term.3.2.1 The two (2) mail inserter machines shall have the following features:a. 25,000 sheet document feeder (minimum)b. 20,000 envelopes feeder (minimum)c. The ability to open and seal envelopesd. An air compressore. A High speed accumulator with an intelligent reader that can read both OMR marks and Barcode(ex. 2D and 3 of 9)f. The ability to process multiple page documents and insert the documents into envelopesg. Automatic adjusting folder ability to fold Tri Fold and Bi- Foldh. 4 inserts stations for pre fold or non-fold insertsi. Ability to use multiple size envelopes (ex. #10 and 6x9)j. Ability to use 9x12 flatsk. Remote control capabilityl. Network connection capabilitym. On screen help and troubleshooting optionsn. Print head cleaningo. Productivity and Document Tracking and Reporting Software that will have the ability to:o Determine if an individual piece of mail was processed by searching a recipients name, addressand date;o Generate reports comparing historical data to real time mailing during production;o Manage postage accounting and metering funds balances;o Track jobs and workflow;o Track history of individual pieces of mail;o Determine whether an individual piece of mail was processed;o Work with other machine software components;o Generate production reports; ando Track operator and machine log of eventsp. A postage meter stand and base.q. Postage meter that can handle both envelopes and flats (as described above).Note: the make and model of the postage meter will be provided to the Contractor by DHR prior toinstallation of the machines

Bid Related Documents

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Product Code: 98554

Agency Information

Issuing Agency: State of Maryland - Department of General Services

State: Maryland

Agency Type: State and Local

Contact: BJ Said-Aziz 301 West Preston Street, Room M-3, Baltimore, Maryland, 21201

Phone: 410-767-4281

Fax: 410-333-5509




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