Government Contract | Pennsylvania
Learning Management System

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Bid Information


Bid Alert No: 00000529180

Bid Title: Learning Management System

Agency Bid No. Title: 6100036880

Received Date: 04/04/2016

Close Date: 04/26/2016

Purchase Type: Term:

Delivery Point:

Delivery Date: Not Stated

Special Notices: Questions Due By 04/08/2016

Specifications

Specifications include, but are not limited to: II-1.ObjectivesA.GeneralPublic health professionals, emergency medical service (EMS) providers, and others with a role in public health in Pennsylvania need to receive training aligned to the Public Health Core Competencies for Public Health Professionals (as developed by the Council on Linkages Between Academia and Public Health Practice), hereinafter referred to as Public Health Core Competencies, or the Public Health Preparedness and Response Core Competencies (as developed by the Centers for Disease Control and Prevention and the Association of Schools of Public Health), hereinafter referred to as Public Health Preparedness and Response Core Competencies, to develop and strengthen a competent public health workforce that can respond to incidents of bioterrorism, outbreaks of infectious disease, and other public health threats, issues, and emergencies. The public health workforce also has a need to maintain individual licensure (such as EMS certification) and organizational accreditation (such as national public health accreditation through the Public Health Accreditation Board, respectively).B.SpecificThe PA DOH is seeking a Software as a Service (SaaS) or Contractor-hosted and Contractor-maintained solution for the provision of a public health learning management system and network (PH LMS/N) to provide public health-related learning platform and content, which includes but is not limited to classroom training courses, web-based training, webinars, videos, and supplemental training materials such as documents and presentations. System users shall include both internal and external audiences in Pennsylvania, including staff from the PA DOH, county and municipal health departments, academic institutions, emergency management organizations, emergency medical services, public safety, hospitals and healthcare systems, vendors, contractors, and other public health practitioners. Learning content needs to be aligned to the Public Health Core Competencies for Public Health Professionals or Public Health Preparedness and Response Core Competencies and access to this PH LMS/N must be provided at no cost to Pennsylvania administrator-approved users. II-2.Nature and Scope of the ProjectApproximately 120,000 users will be added to the PH LMS/N within the first year, which includes state, county, and municipal employees, emergency management personnel, EMS providers, students, school nurses, Supplemental Nutrition Program for Women, Infants, and Children providers, and other public health practitioners. The selected Contractor shall plan for the number of users to grow by 5% annually throughout the life of the contract. The PH LMS/N will be managed at the PA DOH by one PH LMS/N administrator supported by up to five assistant PH LMS/N administrators, who will have full administrative rights to all Pennsylvania users and learning content within Pennsylvanias PH LMS/N. Assistant PH LMS/N administrators will support the PH LMS/N administrator in managing administrative rights to all users and learning content within Pennsylvanias PH LMS/N. Additionally, up to 250 local administrators will be established to manage users and learning content specific to their user group, institution, or organization. The Contractors solution must have the capability to support additional local administrators, at PA DOHs request.II-3.RequirementsA.Learning ContentThe selected Contractor shall provide the following:1.Access for any Pennsylvania administrator-approved user to learning content, a majority of which is aligned to Public Health Core Competencies for Public Health Professionals or Public Health Preparedness and Response Core Competencies. 2.Access to the PH LMS/N to users without charging a per-user or per-license fee to the PA DOH or any other Pennsylvania administrator-approved user or PH LMS/N learning content provider. No cost above those included in the Appendix B, Cost Matrix shall be charged to the Commonwealth, content providers, or users of the system for access to the PH LMS/N. 3.Access to both free and fee-charging courses in the PH LMS/N. Cost associated with a user registering for and completing specific learning content will be determined at the discretion of the learning content owner providing that learning content. Any charges incurred by a user shall be remitted directly to the learning content provider outside of the PH LMS/N. This PH LMS/N shall not complete monetary transactions. This information indicating that learning content will incur a cost to the user shall be clearly marked and conveyed to the user. 4.A hosting platform for purchased, licensed, or internally developed public health learning content for any Pennsylvania administrator-approved user or user group or content provider, including public health, emergency management, emergency medical services, public safety, academic, community, and healthcare organizations Track registration, completion, and non-completion of this learning content. Fees for Pennsylvania administrator-approved hosting will not be charged directly to content providers; all fees for hosting shall be covered by the fees reflected in the Cost Matrix attached to this procurement. 5.A mechanism for content providers to associate provided learning content with the Public Health Core Competencies for Public Health Professionals or Public Health Preparedness and Response Core Competencies to aid health departments in national public health accreditation through the Public Health Accreditation Board.6.The ability to share learning content through a network linking public health organizations (including other public health organizations at the federal, state, and local governmental levels). Shared learning content will be managed by the local administrator whose organization developed or acquired the learning content.7.The ability to create pre- and post-tests to evaluate learning content effectiveness and learning retention.8.The ability to create surveys to evaluate learning content effectiveness.9.The ability to create emails and electronic announcements that can be tailored to users based upon any data element associated with those users, including but not limited to learning content registration, group membership, geographic location, or professional certification or discipline.10.The ability to create training plans that require users to complete a set of learning content to be determined by a PH LMS/N administrator.11.The ability to search for learning content using keywords, core competencies, continuing education credit type, location, date, and availability.B.User and Learning Content ManagementThe selected Contractor shall provide the following:1.A mechanism for users to register themselves for web-based training.2.A comprehensive self-service password management solution that enables users to securely reset their own passwords with minimal help desk and administrator involvement3.A mechanism to monitor, track, and report on continuing education credits for public health professionals to maintain their licenses and certification. Additional information can be found in Appendix H, Continuing Education.4.The ability for administrators to manage registration, completion records, and evaluation for learning content.5.The ability to group users and learning content into a minimum of 35 different groups for each according to structures determined by the PA DOH. Structures shall allow further division of groups into subgroups. Example of groups can be found in Appendix D, Attributes Users Groups. 6.The ability to restrict, assign, or filter learning content for assigned users and assigned users groups.7.The ability to create class rosters for use by instructors or administrators.8.The ability to create learning content completion certificates that provide continuing education credit type and amount. Additional information can be found in Appendix H, Continuing Education.9.The ability to assign administrative and user rights and roles at various levels, as well as any combination of the roles, including but not limited to:a.assigning overall administrative roles for the management of the PH LMS/Nb.administrative roles specific for administering learning content for particular user and learning content groupsc.administrative roles for staff providing support to users in registering for and completing learning contentd.administrative roles for assisting users with password and account issuese.administrative roles for users for learning content they instruct or develop10.Ability to add additional users to the PH LMS/N at any time and without a per-user fee being assessed.11.Ability to advise the registrant during the registration process of a potential redundant user registration.12.Ability to create user group structures that allow one user to simultaneously be a member of multiple groups.13.Ability to create closed user groups that do not allow users to register themselves into and require administrators to associate users with these groups. Learning content that is proprietary to the group or groups shall be limited to access by that designated group or groups at the discretion of PH LMS/N administrators. 14.Ability to create open user groups that allow users to register themselves into without the need for an administrator to approve this registration.15.Ability to create a calendar for use by users that displays learning events specific to that user in both daily and monthly views that allows users to see learning content offerings and events on the calendar.16.Ability to assign PA-specific continuing education credit to learning content added to the PH LMS/N by the PADOH or other provider.17.Ability to assign PA-specific identification numbers to learning content by the learning content provider.18.Ability to batch upload user data, including but not limited to user demographic data, and user learning records, including but not limited to learning content completion, to the PH LMS/N as required and on an ongoing basis. Additional information on user demographics and user attributes can be found at Appendix D, Attributes Users Groups.19.The ability for users to register for learning content and to cancel out of learning content they have previously registered for. 20.The ability to hyperlink to external content on the World Wide Web.21.The ability to track the number of users registered for learning content.22.The ability for learning content providers to limit the total number of users registered for learning content

Product Codes: 20843, 92003, 92091, 20866

Agency Information


Issuing Agency: Commonwealth of Pennsylvania Department of Administration

State: Pennsylvania

Agency Type: State and Local

Contact: Joe Millovich

Phone: 717-214-3434

Fax: 717-214-6983

Email: jmillovich@pa.gov

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